City of Derby Board of Aldermen First Ward Second Ward Third Ward Barbara L. DeGennaro, President Arthur T. Gerckens David J. Anroman Stephen Iacuone Ronald M. Sill Carmen T. DiCenso Felicia Monaco David M. Lenart Peter M. Olenoski, Jr. Board of Alderman Minutes March 27, 2014 1. Call to Order. 2. Pledge of Allegiance. 3. Roll Call. Present were Ms. DeGennaro, Mr. Iacuone, Ms. Monaco, Mr. Gerckens, Mr. Sill, Mr. Lenart, Mr. Anroman, Mr. DiCenso, and Mr. Olenoski. 4. Additions, Deletions, Corrections, and Adoption of Agenda. Ms. DeGennaro motioned to delete item 9k i, correct item 10a by remove the words move to in each section, and at the end of 10a I, remove not to include website development services. Mr. Lenart seconded and the motion carried. 5. Public Portion. Mr. Finkel 270 Shagbark Drive spoke about the trash removal service. He urges the Board of Aldermen to take into consideration when renewing the contract that the residents of Orangewood West are very happy with their current services. He also compliment the Board on the layout and information on the latest agenda. Fredrick Picroski 216 Derby Avenue proved the Board with pictures of a building on Minerva Street and spoke about his concerns with the chimney falling apart. Marc Garofalo - 95 Academy Hill. Urges the Board to approve the changes to capital planning to make repairs to the city hardware and software problems. Carlo Sarminento Stated that the computers in the building department were not working for last 3 weeks. He also supports the capital planning changes. Mark Clynch 83 Smith Street with regard to item 6 I renaming of the softball field. he expressed his sincere appreciation and his family are honored that this would be considered. 6. Administrative and Appointments a. Authorize use of the Derby Greenway by Area Congregations Together Spooner House on Saturday May 17, 2014 from 7:00 am to 1:00 pm for their Annual Fundraising Walk. Mr. Anroman motioned to approve the use of the Derby Greenway, Mr. Sill seconded. Ms. DeGennaro motioned to amend the motion to include that they contact the police and storms ambulance. Mr. Anroman and Mr. Sill motioned to approve the amended motion and the motion carried. b. Waive Picnic Grove fee for North Star on July 13, 2014 for their Fundraising event. Ms. DeGennaro motioned to waive the fee with the exception of the security deposit which is
refundable unless there is damage. Mr. Lenart seconded and the motion carried. c. Waive Picnic Grove fee for Derby High School Class of 1959 on July 12, 2014 for their class reunion. Mr. Sill motioned to approve waiving the fee, Mr. Anroman seconded. Ms. DeGennaro mentioned that the Board approves the fees for non-profit organizations and for firehouses in the city. Her concern is that the past practice will start to include every Derby resident. Mr. DiCenso doesn t object to waiving the fee. Mr. Sill doesn t feel Derby residents should have to pay to use their own park as they pay taxes. The motion carried with no further discussion. Ms. DeGennaro abstained. d. Waive Picnic Grove fee for St. Mary-St. Michael School on June 9, 2014 for their field day. Mr. Lenart motioned to waive the fee and Mr. Gerckens seconded. The motion carried with all in favor. e. Approve re-appointment of Steve A. Jalowiec to Planning and Zoning Commission for term 3/1/14-2/28/19. Mr. Sill motioned to approve the re-appointment of Mr. Jalowiec, Mr. Lenart seconded and the motion carried. f. Approve re-appointment of David J. Rogers to Planning and Zoning Commission for term 3/1/14-2/28/19. Mr. Lenart motioned to approve to re-appointment of Mr. Rogers, Mr. DiCenso seconded and the motion carried. g. Waive building permit fees for Derby Housing Authority Cicia Manor roof project. Mr. Lenart motion to waive the building permit fee minus the State fee. Mr. Iacuone seconded and the motion carried with all in favor. h. Refund of excess taxes paid through March, 14, 2014. - $398.99 per Denise Cesaroni CCMC Tax Collector. Ms. DeGennaro motioned to approve the refund of excess taxes, Mr. Lenart seconded and the motion carried. i. Recommendation to name girls softball field in memory of William Red Clynch Discussion / Possible Action. Mr. Sill motioned to approve the naming of the girls softball field, Mr. DiCenso seconded and the motion carried with all in favor. j. Authorize use of Derby Greenway River Walk for an Easter Run-Walk by Walnut Hill Community Church on Saturday, April 12, 2014 Discussion/Possible Action. Ms. DeGennaro motioned to authorize the use of the greenway and that they contact the Police and Storm Ambulance. Mr. Sill seconded and the motion carried. k. Authorize use of the Derby Greenway River Walk for annual Walk-a-thon by the Clinton Salsman Foundation on Sunday, September 14, 2014 Discussion/Possible Action. Ms. DeGennaro motioned to authorize the use of the greenway and that they contact the Police and Storm Ambulance. Mr. Sill seconded and the motion carried. 7. Approval of Minutes: a. Regular Meeting February 27, 2014 Mr. Anroman motioned to approve the minutes, Ms. DeGennaro seconded and the motion carried.
b. Adjourned Meeting March 4, 2014 Mr. Anroman motioned to approve the minutes. Mr. Olenoski seconded and the motion carried. c. Special Meeting March 4, 2014 Mr. Lenart motioned to approve the minutes. Mr. Anroman seconded and the motion carried. d. Special Meeting March 11, 2014 Mr. Anroman motioned to approve the minutes. Mr. Olenoski seconded and the motion carried. 8. Board of Aldermen Committee Reports a. Blight Committee i. Present Ordinance regarding Designation of Buildings or Structures as Hazardous or Unsanitary Discussion /Possible Action Mr. DiCenso motioned to present the Designation of Buildings or Structures as Hazardous or Unsanitary ordinance to the Board, Mr. Sill seconded and the motion carried. Ms. DeGennaro briefly discussed her concerns about the ordinance. She will forward a memo to the Board members detailing her concerns. ii. Set Public Hearing for proposed ordinance regarding Designation of Buildings or Structures as Hazardous or Unsanitary Discussion/Possible action and recommendations to the full Board of Aldermen Mr. Lenart motioned to set the public hearing for the proposed ordinance regarding Designation of Buildings or Structures as Hazardous or Unsanitary for 6:00 PM prior to the Board of Aldermen meeting on April 24 th, Mr. Sill seconded and the motion carried. iii. Present ordinance establishing a Board of Building Appeals Discussion /Possible Action and recommendation to the full Board of Aldermen Ms. DeGennaro discussed establishing a Board of Building Appeals. She has an issue with the members being out of town and compensated. Mr. DiCenso stated he thought out of town members would be good because of conflict of interest issues. Mr. Sill said he would prefer Derby residents. Attorney Blake stated that there is a code of ethics in the city and there should be qualified residents within Derby. iv. Set public hearing for ordinance establishing a Board of Building Appeals Discussion /Possible Action and recommendation to the full Board of Aldermen Mr. Lenart motioned to set the public hearing for the proposed ordinance regarding Board of Building Appeals for 6:30 PM on the date of next Board of Aldermen meeting on April 24 th. Mr. Sill seconded and the motion carried. b. Community Relations Committee i. Report of names of Dog Park Advisory Board Mr. Gerckens announced the names of the Dog Park Advisory Board. The members are as follows: Lyn Sroka, Jessica Stein, Felicia Monaco, Anthony Bartholomew, Harvey Finkel, and Carmen DiCenso. ii. Report to the full Board regarding either bid process or bid waiver for vendors EvoGov or Qsend for city website. Mr. Gerckens motioned to table the issue. Mr. Sill seconded. Mr. Olenoski discussed the bid waiver issue and also updated the Board on the vendors and services that were presented. The motion carried. Mr. Olenoski opposed. c. Operations and Procedures Committee
i. Naming of alternate members to the Board of Aldermen subcommittees: Blight Ron Sill; Community Relations/Road Bond Carmen DiCenso; Operations and Procedures Arthur Gerckens. Discussion / Possible Action No action needed and it was not discussed. ii. Addendum to Savin/Ricoh copier lease agreement for copier in Building Department s office. Discussion/ Possible action. Ms. DeGennaro motion to accept the addendum, Mr. DiCenso seconded and the motion carried. iii. Rules and Proceedings of the Board of Aldermen meetings and duties of Town/City Clerk related to said Board of Aldermen and its meetings per Sections 19 and 22 of the City of Derby Charter. Discussion /Possible action and Recommendations to the full Board of Aldermen. Ms. DeGennaro discussed recommendations, one of which was to have department reports and substantial information be provided to city clerk by the Thursday of the week prior to the regularly scheduled Board meeting. Attorney Blake stated that Roberts Rules of Orders allows for them to create deadlines. Additionally, the Board could say no they are not adding to the agenda if they didn t want to discuss it that night. Ms. DeGennaro motioned to send this issue back to sub-committee to finalize the procedure. The motion was later rescinded after a brief discussion and no further action was taken. 9. Department Reports a. Board of Education i. School roof replacement project, contract authorizations Discussion/Possible Action A motion was made by Ms. DeGennaro with a second by Mr. Sill to authorize the roof replacement for Derby High School in accordance with the contract documents prepared by Kibbard and Rosa dated February 28, 2014 for the State Project #TMP-037-NLCM. The motion carried with all in favor. A motion was made by Ms. DeGennaro with a second by Mr. Anroman to authorize the roof replacement for Bradley School in accordance with the contract documents prepared by Kibbard and Rosa dated February 28, 2014 for the State Project #TMP-037-DVKV. The motion carried with all in favor. A motion was made by Ms. DeGennaro with a second by Mr. DiCenso to authorize the roof replacement for Irving School in accordance with the contract documents prepared by Kibbard and Rosa dated February 28, 2014 for the State Project #TMP-037-VDVN. The motion carried with all in favor. b. Cultural Commission The Board discussed the vendor background check process for Derby Day. A corrected form will be provided tomorrow. c. Public Works d. Building Department e. Facilities Inspectors
f. Fire Marshal g. Fire Department Past Chief Nicolette forwarded documentation regarded the 9/11 Memorial. They are hoping to have it finalized in time to have it ready for September 11, 2014. Ms. DeGennaro motioned to forward the proposed memorial to the Community Relations Subcommittee. Mr. Anroman seconded and the motion carried. h. Office of Emergency Management i. Parking Authority No report was received. j. Police Department SGT Grogan advised the Board that the detective bureau has been assisting Shelton PD with the shooting in their town. He also advised the Board that PTL Wabno retired after 27 years of service. k. Water Pollution Control Authority i. Adopt Authorizing Resolution required to obtain Clean Water Fund Grant No action was taken. l. Finance Director No report was discussed. m. Corporation Counsel Update Attorney Blake advised the Board of a civil rights violation. He also asked to bring the draft decision regarding the sale of the water company to executive session. Ms. DeGennaro motioned to reopen item 4 and add 13f Sale of East Derby Water Status update. Mr. Anroman seconded and the motion carried. Ms. DeGennaro also motioned to add 14 f. Sale of East Derby Water Discussion and Possible Action. Mr. Sill seconded and the motion carried. Attorney Blake updated the Board that they are doing a title search on 245 Francis Street. Ms. DeGennaro asked about the Parking Authority property title search. It was not completed yet. n. Storm Ambulance Corps No report was discussed. o. Parks and Recreation No report was discussed. Mr. Olenoski requested that the Board receive most recent minutes. p. Revolving Loan Fund Ms. DeGennaro motioned that they refer Benanto Real Estate to corporation counsel to look at the alleged delinquent payments. Mr. Sill seconded and the motion carried. 10. Administrative and Other Committee Reports a. Capital Plan Commission Modifications to 2013-2014 Capital Plan Discussion / Possible Action i. Move to modify 2013-2014 Capital Plan utilizing LOCIP to add up to $55,000 for computer hardware and software at City Hall not to include Website Development Services
Ms. DeGennaro motioned to modify the 2013-2014 Capital Plan utilizing LOCIP to add up to $55,000 for computer hardware and software at City Hall. Mr. Lenart seconded and the motion carried. ii. Move to modify 2013-2014 Capital Plan utilizing LOCIP to add $50,000 for the Board of Education to make repairs to the elevator at Derby High School. Ms. DeGennaro motioned to modify the 2013-2014 Capital Plan utilizing LOCIP to add $50,000 for the Board of Education to make repairs to the elevator at Derby High School. Mr. Olenoski seconded and the motion carried. iii. Move to modify 2013-2014 Capital Plan utilizing LOCIP to add $30,000 for the HVAC improvements at City Hall. Ms. DeGennaro motioned to modify the 2013-2014 Capital Plan utilizing LOCIP to add $30,000 for the HVAC improvements at City Hall. Mr. Sill seconded and the motion carried. iv. Move to modify 2013-2014 Capital Plan for the Highway Department to remove the Backhoe lease and replace it with the Volvo EC55C Excavator Ms. DeGennaro motioned to modify the 2013-2014 Capital Plan for the Highway Department to remove the Backhoe lease and replace it with the Volvo EC55C Excavator. Mr. Olenoski seconded and the motion carried. Ms. DeGennaro motioned to revise the 2013-2014 Capital Plan as presented and move that the Board adopt said revisions. Mr. Lenart seconded and the motion carried. Ms. DeGennaro motion to authorize Mayor Dugatto to enter into and execute all documents needed to purchase hardware and software for city hall in the adopted 2013-2014 capital plan for the vendor Flagship. Mr. Olenoski seconded and the motion carried. b. School Building Committee for Roof Replacement Project. No action. 11. New Business a. Resolution authorizing application of State of Connecticut for Small Cities Funding for Housing Rehabilitation Ms. DeGennaro motion that the resolution authorizing the application of State of Connecticut for Small Cities Funding for Housing Rehabilitation be accepted as presented. Mr. Anroman seconded and the motion carried 12. Old Business a. Updates from Attorney Marjorie Shansky regarding Schrade Roosevelt, LLC vs. City of Derby ZBA. Discussion/Possible Action and Executive Session, if necessary. Mayor Dugatto stated that it is pending in appellate court and will be discussed further in executive session. b. Status of Bid Specifications and Requests for Proposals for operation of the City of Derby Transfer Station and Citywide Trash and Recyclable Collection Services Discussion/Possible Action. Attorney Blake is continuing to work on this issue. They are currently on a month to month lease. Mr. DiCenso wants to extend the contract for another three years and then go out to bid at that time. Ms. DeGennaro called for a recess for a democratic caucus. Ms. DeGennaro motioned to reopen the meeting. Mr. Iacuone seconded and the motion carried Ms. DeGennaro motioned to reconsider her motion from last year to go out to bid for the operation of
the transfer station and citywide trash and recyclable collection services. Mr. Iacuone seconded and the motion carried. Mr. DiCenso motioned to direct corporation counsel to enter into the proposed agreement with the specifications that we asked for last year including brush grinding, remove or increase the 1800 per ton from last year, remove the $100,000 overage and to keep the price as is from 2010. Mr. Lenart seconded and the motion carried. 13. Executive Session a. Henry Domurad Employment duties b. Derby Real Estate, LLC, v City of Derby Pending Litigation c. Gilbert Street Project and IMCO Pending Claim d. Schrade Roosevelt, LLC v. City of Derby ZBA Pending Litigation e. Correspondence from the Connecticut Department of Energy and Environment regarding enforcement action and consent order Pending Claim Ms. DeGennaro motioned to reopen public portion if anyone had anything to add regarding the water company issue. Mr. Lenart seconded and the motion carried. Mr. Miani, 54 Belleview - asked what information they had. Attorney Blake stated that they have a draft decision only. The city would receive $1.6 million for the sale. Ms. DeGennaro motioned to enter into executive session and with regard to items 13 a, b c, e, and f invite Corporation Counsel. Mr. Olenoski seconded and the motion carried at 9:21 PM. The meeting was reopened to the public at 10:13 PM. 14. Regular Session a. Henry Domurad Employment duties b. Derby Real Estate, LLC, v City of Derby Pending Litigation c. Gilbert Street Project and IMCO Pending Claim d. Schrade Roosevelt, LLC v. City of Derby ZBA Pending Litigation e. Correspondence from the Connecticut Department of Energy and Environment regarding enforcement action and consent order Pending Claim Ms. DeGennaro motion to have item 14 a reviewed by corporation counsel. Mr. Lenart seconded and the motion carried. No action was taken on the remaining items. 15. Adjournment Mr. Lenart motioned to adjourn at 10:15 PM. Mr. Sill seconded and the motion carried. Respectfully submitted, Terri Kuskowski These minutes are subject to the Board s approval at their next scheduled meeting.