Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting October 19, 2015 Notice of the meeting and agenda were posted at 3:00pm on October 15, 2015 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S. 301-314. The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Marc Hader and Commissioner Jack Stewart. A quorum was present. Agenda item #1: Chairman Stewart called the meeting to order. Agenda item #2: There were no public comments. Stewart moved to agenda item #11. Tisha Aldridge, Administrative Assistant at the Canadian County Health Department Yukon, presented a proposal for a community garden to be placed on the grounds of the Health Department at the Yukon location. Items and services requested were a survey of the property, hauling of dirt, old tires and fencing. No specific action was taken by the Board. Stewart returned to agenda item #3. Agenda item #3: Anderson moved, seconded by Hader to approve the Division Order from Newfield Exploration Company for royalty interests in Section 7-T14N-R6W. These interests are related to Annuschat 1H-6X. The agenda item referenced both Section 6 and 7, but the county s interests are only in Section 7. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-903A) Stewart moved to agenda item #9. Agenda item #9: Judge Bob Hughey requested the Board to approve the replacement of the existing parking lot at the Children's Justice Center as recommended by the Arrowhead Engineering Company who had performed a geotechnical site investigation. The estimated cost for a concrete or asphalt replacement was $600,000.00 for the south and east parking lots. Hader suggested an alternate product to lower the costs. Stewart moved to proceed as recommended [by Arrowhead]. The motion died for lack of a second. Anderson suggested extending the life of the current asphalt by sealing cracks. Hader moved to table this item temporarily to allow time for him to obtain labor and material costs for the alternate product to repair the parking lots. Stewart requested the item be tabled for no longer than two weeks. The motion died for lack of a second.
Anderson moved, seconded by Hader to allow the district crews to patch the parking lots with asphalt material and reevaluate the situation at a later time. Upon roll call: Stewart, no; Anderson, yes; Hader, yes. The motion passed 2-1. Stewart returned to agenda item #4. Agenda item #4: Hader moved, seconded by Anderson to approve the resolution authorizing an application for financial assistance from the Rural Economic Action Plan Fund for milling and adding an asphalt overlay on Banner Road from Interstate 40 going north to Highway 66 in District #1 of Canadian County. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-904) Agenda item #5: Hader moved, seconded by Anderson to approve the permit from Plains Pipeline, LP to cross the following location in District #1: County Road Miles From Feet From N.S.E.W. N.S.E.W Corner of Being Crossed Section Line N.S.E.W. Intersection Section Line. of Section Section Township Range Heaston 0.30 N Heaston Road & 192 St NW 2300 N SE 19 14N 8W Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-905) Agenda item #6: Anderson moved, seconded by Hader to approve the proposal and letter of engagement between Canadian County District #2 and MKEC Engineering, Inc. for professional services for a project to make improvements to Banner Road from Reno Avenue south five miles to SH-152. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-906) Agenda item #7: Stewart moved, seconded by Anderson to approve the permit from Plains Pipeline, LP to cross the following location in District #3: County Road Miles From Feet From N.S.E.W. N.S.E.W Corner of Being Crossed Section Line N.S.E.W. Intersection Section Line. of Section Section Township Range N Calumet Road 0.250 S N Calumet Road & 192 St NW 1400 S NE 26 14N 9W Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-907) Agenda item #8: Stewart moved, seconded by Hader to approve the State of Oklahoma Department of Transportation plan of proposed county road, Federal Aid Project STP-209C(038)CI, to grade, drain and surface Banner Road in District #3. The project will extend from Reno Avenue north to NW 23 rd Street, also known as Jensen Road. The project has been rescheduled from 2017 to 2016. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-908) Agenda item #10: Anderson moved, seconded by Hader to approve the revised maintenance agreement between Oklahoma Copier Solutions and the County Clerk for FY2016. The revision concerns the base price for monthly service. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-909) Page 2 of 7
Agenda item #12: The Sheriff s Office reported there were 207 inmates in the county jail, 8 female and 10 male inmates in the Pottawatomie County jail and 14 female inmates in the Dewey County jail. Agenda item #13: Stewart moved, seconded by Hader to approve the October 13, 2015 meeting minutes with one addition. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Agenda item #14: There was no new business. Agenda item #15: Stewart moved, seconded by Hader to approve appropriations and transfers. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT Unrestricted Highway District #1 Markwest Energy Operating Co. $3,000.00 Restricted Highway CBRI 105 - Dist. #1,2,3 State of Oklahoma 57,756.68 Sheriff Prisoner Care State of Oklahoma DOC $18,792.00 Transfers: None FROM TO AMOUNT Agenda item #16: Hader moved, seconded by Anderson to approve Blanket Purchase Orders. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Agenda item #17: Anderson moved, seconded by Hader to approve Claims. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Bogus Check Fee Account Cash Fund 3055 District Attorneys Council Payroll $17,500.00 Bogus Check Fee Account Cash Fund Total: $17,500.00 Children's Justice Center Contract Fund 2866 Johnson Controls, Inc Parts & Labor $547.80 2871 Medtox Diagnostics, Inc. Surescreen Panels $4,610.75 3101 O G & E Service $300.00 Children's Justice Center Contract Fund Total: $5,458.55 Children's Justice Center Sales Tax Fund 962 Hobby Lobby Stores, Inc (A/C) Supplies $194.44 Page 3 of 7
970 Morphotrust USA Inc Fingerprinting $106.00 1851 Wal-Mart Community Branch (A/C) Supplies $1,771.44 1853 US Food Service Food $4,754.75 1854 Beachlers IGA Food $1,150.65 1855 Ben E Keith Foods Inc Food $7,281.53 2036 Canadian County Sheriff's Office Service $12,206.00 2037 Canadian County Sheriff's Office Service $41,988.00 2038 Canadian County Sheriff's Office Service $2,000.00 2198 Johnson Controls, Inc Parts & Labor $1,258.40 2219 Mental Health Association In Tulsa Inc Registration Fee $345.00 2642 SmithDryden, LLC Workout Bands $745.50 2730 Dish Network Service $89.00 3013 O G & E Service $12,671.55 3014 Clearwater Enterprises, LLC Service $237.20 3015 City of El Reno Service $750.84 3016 A T & T (Long Distance) Service $987.26 3017 A T & T.. Service $4,964.41 3018 A T & T Mobility 2 Service $103.13 3050 Joann Bush Travel $9.20 3201 Angel Colley. Petty Cash $192.88 Children's Justice Center Sales Tax Fund Total: $93,807.18 County General Fund 74 OSU/CLGT Registration $300.00 205 Amtec Less Lethal & Systems, Inc. Registration $1,590.00 219 Comdata Network, Inc Fuel $43.14 264 Cox Communications LLC Service $104.95 278 Image Works Maintenance $430.37 496 Cox Communications LLC Service $100.00 1048 Image Works Maintenance $175.00 1473 Ultramax Ammunition Ammunition $3,400.00 1907 Pottawatomie County Public Safety Center Trust Service $7,308.00 1937 Comdata Network, Inc Fuel $866.06 1939 Standley Systems Maintenance $610.85 1944 Lands' End Shirts $131.45 2082 Onesource Managed Services Service $195.00 2083 Oklahoma Copier Solutions LLC Service $69.51 2084 Thomson West Service $173.25 2215 Comdata Network, Inc Fuel $102.27 2391 Vance Chevrolet Tahoe $31,944.25 2825 Staples Advantage (IL) (A/C) File Cabinet $572.42 2936 My Computer Bytes LLC Power Supply $30.00 2972 PCI Services LLC Polygraph's $364.08 3021 El Reno Tribune Advertisement $90.00 3027 Oklahoma Employment Security Commission Unemployment Tax $4.46 3028 Allen Arnold Meals $18.24 3029 Jennifer Miller Meals $14.88 3030 Wanda Armold Meals $14.82 3033 Turf Care And Beyond Service $445.00 3034 Bar-S Foods Co Food $3,915.36 3036 Standley Systems Maintenance $331.16 3040 Tisdal & O'Hara PLLC Service $467.25 3043 Oklahoma Employment Security Commission Premium $162.63 3044 Oklahoma Employment Security Commission Premium $9.29 3045 Oklahoma Employment Security Commission Premium $81.39 Page 4 of 7
3053 O G & E Service $519.25 3073 ONG Service $729.87 3075 Cox Communications LLC Service $23.02 3078 O G & E Service $1,494.82 3079 U. S. Postmaster Stamps $147.00 3080 A T & T Long Distance Service $269.12 3087 Oklahoma Employment Security Commission Premium $214.26 3088 Oklahoma Employment Security Commission Premium $875.86 3089 Oklahoma Employment Security Commission Premium $221.06 3158 US Cellular Service $21.20 County General Fund Total: $58,580.54 County Health Department Fund 1197 Language Line Services Service $36.39 1993 Wal-Mart Community Branch (A/C) Supplies $1,092.29 2311 R. K. Black, Inc Service $52.00 2460 R. K. Black, Inc Maintenance $432.00 2621 SLRS-Sign Language Resource Services, Inc Service $142.50 2707 Dell Marketing LP. Toner $1,118.96 2827 National Business Furniture Chairs $1,128.00 2940 Florida Wholesale Plant Service Service $150.00 2942 R. K. Black, Inc Supplies $176.50 3059 Oklahoma Environmental Management Authority Service $79.00 3062 Cedric Mills Travel $376.30 3063 Debra Fry Travel $503.95 3066 ONG Service $89.35 3068 Amy Van Ness Travel $133.40 3069 ONG Service $87.08 3071 A T & T Mobility Service $963.42 3159 John Morton Registration $75.00 County Health Department Fund Total: $6,636.14 Emergency Management Shelter Cash Fund 3076 Lorinda Adams Reimbursement $2,500.00 Emergency Management Shelter Cash Fund Total: $2,500.00 Sheriff Commissary Cash Fund 2393 Vance Chevrolet Tahoe $31,944.25 Sheriff Commissary Cash Fund Total: $31,944.25 Sheriff Prisoner Care Cash Fund 2392 Vance Chevrolet Tahoe $31,944.25 Sheriff Prisoner Care Cash Fund Total: $31,944.25 Sheriff Service Fees Cash Fund 1040 Bank Of America Travel $601.29 1278 Bank Of America Travel $821.83 2864 City Of El Reno Regional Airport Rent $1,620.00 3084 Verizon Wireless Service $1,322.46 3090 Oklahoma Employment Security Commission Premium $64.16 3091 Oklahoma Employment Security Commission Premium $34.95 3094 Cox Communications LLC Service $26.25 3095 Cox Communications LLC Service $77.94 Page 5 of 7
3096 Oklahoma Tax Commission. Tag $120.00 3172 O G & E Service $200.22 3173 A T & T Mobility 2 Service $51.68 Sheriff Service Fees Cash Fund Total: $4,940.78 Supervision Program Cash Fund 2469 T & M Printing Printing $187.00 3056 District Attorneys Council Payroll $55,000.00 Supervision Program Cash Fund Total: $55,187.00 Treasurer Resale Cash Fund 236 LexisNexis Risk Solutions FL Inc Service $115.00 Treasurer Resale Cash Fund Total: $4,842.35 Unrestricted Highway Cash Fund 308 Kirby-Smith Machinery Parts $594.39 331 T & W Tire Tires $487.24 1149 Onesource Managed Services Maintenance $51.50 1151 All Season Building Supply Parts $74.25 1158 Diamond Gypsum Company Gyp $848.40 1172 Darrell Wiedemann Shale $1,512.00 1826 Silver Star Construction Co., Inc Kiln Dust $32,043.43 1927 Dolese Bros Co Road Rock $15,415.60 1928 FleetPride Inc Parts $1,204.89 1932 O'Reilly Auto Parts Parts $469.37 1997 Hinton Auto Supply Supplies $90.54 2001 FleetPride Inc Parts & Labor $2,042.29 2002 O'Reilly Auto Parts Parts $820.26 2003 Bill's Auto And Tractor Supply Parts $1,041.66 2008 P & K Equipment Inc-Kingfisher Parts $1,464.14 2009 Oklahoma Environmental Management Authority Service $12.28 2013 Cintas First Aid & Safety Uniforms $955.92 2053 FleetPride Inc Parts $311.22 2055 Hoskins Gypsum Company LLC Road Rock $23,014.12 2248 ICM Of America, Inc Bedding box $900.00 2386 Silver Star Construction Co., Inc Kiln Dust $14,081.33 2442 Carder Chiropractic Clinic Inc Medical Exam $75.00 2471 O'Reilly Auto Parts Parts $184.30 2657 Elite Innovative Technology Mowing Services $7,590.00 2739 Cintas First Aid & Safety Supplies $135.66 2881 Canadian County Water Authority Water $360.00 2982 Verizon Wireless Service $83.79 2983 Caddo Electric Co Service $1,016.50 2984 Heaston Rural Water Service $35.00 2990 Welch State Bank Payment $2,058.70 2991 Welch State Bank Payment $3,520.21 2992 Prosperity Bank Payment $5,293.82 2993 Caterpillar Financial Services Corporation Payment $3,819.24 2994 ONG Service $1.33 3022 Oklahoma Employment Security Commission Premium $68.11 3023 Oklahoma Employment Security Commission Premium $28.55 3054 Lacey Dawson Travel $100.83 Unrestricted Highway Cash Fund Total: $121,805.87 Payment Listing for 10/19/15 Total: $435,146.91 Page 6 of 7
Agenda item #18: Stewart moved, seconded by Hader to adjourn. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. The meeting adjourned at 10:11am. Shelley Dickerson, County Clerk (SEAL) Page 7 of 7