PROCEEDINGS Lordstown Village Council Regular Meeting (WHEREAS, the regular meeting before the Lordstown Village Council commenced on, at 6:10 p.m. and proceedings were as follows:) (Lord's Prayer and Pledge of Allegiance to the Flag) MR. EBLING: SOLICITOR DUTTON: CHIEF MILHOAN: CHIEF EASTHAM: MS. BORDNER: MRS. GIBSON: MR. KOGELNIK: COUNCIL: Bill, if we could have roll call, please. Mayor Hill? Here. Here. Clerk Blank, present. Treasurer, George Ebling? Here. Solicitor Paul Dutton? Police Chief Brent Milhoan? Fire Chief Travis Eastham? Planning, Zoning, Economic Development, Kellie Bordner? Parks, Buildings, Grounds, Street Commissioner, Dale Grimm? Recreation, Marty Gibson? Here. Board of Public Affairs? (NO RESPONSE ABSENT.) Municipal Engineer, Chris Kogelnik? I didn't hear anything from the Board of Public Affairs, so I won't ask for any of them to be excused. Can I have a motion for adoption of the agenda? Moved by Jones. second? Second by Reider. Comments? All in favor? Aye. Opposed? 1
Motion carried. COUNCIL: I'll entertain a motion for disposal of the minutes for the regular meeting held September 18, 2017. Moved by Sheely. Second? Second Radtka. Comments? All in favor? Aye. Opposed? COUNCIL: Motion carried. I'll entertain a motion for payment of the bills. Moved by Bond. Second? Second by Reider. Comments? All in favor? Aye. Opposed? SOLICITOR DUTTON: MR. EBLING: Motion carried. Mayor's report. We had a real good Apple Cider Festival last weekend. It was probably one of the best ones. We heard nothing but compliments and comments on it. I'd like to give a shout out to everybody who had anything to do with it because it went very well. I heard maybe one or two grumbles, but if that's all you get, it's been a success. That's all I have for the Mayor's report. Clerk's report? No report, Mayor. Solicitor's report? No report well, I guess there is something. The Court of Appeals issued its opinion in favor of the Village of Lordstown in the Gensberg case, and I shared that with you. Matt Ries, who happens to be Vito's brother-in-law, handled that quite well. As Matt said, 99.9 percent of the cases of this nature would end here. But it's hard to predict whether they will appeal to the Ohio Supreme Court. So, as of the moment, there is no pending litigation. Any questions for Paul? Treasurer's report? No report. No one is here from the Board of Trustees of Public Affairs. Village Engineer's report? 2
MR. KOGELNIK: MR. KOGELNIK: MR. KOGELNIK: CHIEF MILHOAN: CHIEF EASTHAM: MS. BORDNER: Yes, Mayor. I'd like to apprise the Board of a couple things. Number one, we have a kick-off meeting that's planned for the Highland Avenue sanitary sewer project. I believe that's this Friday. At that meeting, we just go over the various items we're working on already for that project. Also, with the BPA, we're working on revising the rules and regulations for the sanitary sewer and for the water system. And we're also going to be designing and completing the design and bidding out the meter manhole for Imperial. The last thing, for LEC, we're closing out that construction contract. The last remaining item is the SCADA system and any ancillary punch list items. We'll be providing the BPA with the record drawings from that project. Thank you very much. Are there any questions? Will that all be done and paid out by the end of the year? Oh, yeah. It should be. If the village wishes, if there's something, like, grass not catching or something like that or a fence that needs to be altered, there might be a minor amount of retainage that is held for construction until 2018. What time is the kick-off meeting? I don't know exactly. I think Bruce wanted to tell us exactly what time on the 6th he wanted to meet. Thank you. Thank you, Chris. Special reports. Police Chief Milhoan? Yes, Mayor. I've submitted my monthly report for September. If you have any questions, I'll answer them. Any questions for Brent? Fire Chief Eastham? No report. Any questions for Travis? Planning and Zoning Administrator and Director of Economic Development, Kellie? No report. Questions for Kellie? Parks, Grounds, Buildings, and Street Superintendent, Mr. Grimm? No report this evening, Mr. Mayor. Questions for Dale? Yes, Dale. After the last meeting at the last meeting you said you'd talked to the guy about the van from Myers. You said about 30-35 percent. Did you take it down there? Yes, we did. We took it down and Myers actually submitted a proposal of $42,000, which is higher than the 30-35 percent was actually a lower percentage rate, taking into account the mileage and stuff that was on the van. I did discuss it with Paul, and I don't know which committee it needs to go back to whether it's yours? Does it go back to your committee and then we need to advertise for bids or put it on the government web site? However the committee wishes to move forward with that. We can use the $42,000 as a base bid. Did they put a deadline on your office? No, they didn't. 3
MRS. GIBSON: MS. ARLOW: MS. SCHRADER: I'm sure it won't be a year or two out, Bob. Thanks, Dale. You're welcome. Recreation, Marty? No report. Questions for Marty? Do we have any correspondence this evening? No correspondence, Mayor. Public remarks. If you'd like to make a public remark, after I acknowledge you, please come to the microphone and give your name and address so we can get it recorded in the minutes correctly. Public remarks? Kay? Kay Arlow, 6050 Highland Avenue. As a representative of the Apple Cider Festival, I'd like to thank everyone who attended, and especially every one of you who helped in the ticket booth. We really, really appreciate it. Thank you. And it did help. Thank you. Any other public remarks? Donna? Donna Schrader, Highland Avenue, Lordstown. I want to publicly thank this Council for what they did for this village this year with the new ambulance service. I never thought I would be one to use it, but I was down at Dollar General when I got sick. I started driving home and just pulled right into the Fire Department, and they were so kind to me. Trav, you've got a couple good guys that helped me. I just wanted to thank everyone. Thank you very much. Any other public remarks? (NO RESPONSE.) Hearing none are there any Council remarks? (NO RESPONSE FROM COUNCIL.) Hearing none, Committee reports. Finance, Yes, Mr. Mayor. We have three pieces we'd like to have support on tonight. And, also, I'd just like to make everyone aware that our Finance meetings are going to be held at 1:00 instead of noon from now on. So, if anybody wants to attend, it's 1:00. Any questions for Ron? Parks, Buildings, Grounds, General Improvements, Streets and Sidewalks, We just have the one piece of legislation that was discussed at our last Council meeting. And we'd like to see that passed so the county knows that we are committed to doing this. Any other questions for Karen? Thank you. Public Safety and Welfare, Yes, Mr. Mayor. Just the one piece of legislation from the Safety Committee that we would like to see passed this evening. That's all. Thank you. Any questions for Don? Thanks, Don. Public Utilities, I have no report this evening, Mr. Mayor. 4
Questions for Bob? Transportation, Recreation, Senior Services, I have no report this evening, Mr. Mayor. Questions for Howard? Bill, can we have the first piece of legislation. From Planning Commission For Passage, AN ORDINANCE AMENDING AND RESTATING CHAPTER 1125 "ENFORCEMENT, VALIDITY AND REPEAL" OF THE PLANNING AND ZONING CODE OF THE CODIFIED ORDINANCES OF THE VILLAGE OF LORDSTOWN. Motion to adopt? Motion to adopt by Jones. Second? Second, Mr. Mayor. Second by Radtka. Comments? 6, ayes; 0, nays. Motion carried for passage. Ordinance 52-2017. Next, please. From Streets, Sidewalks, Public Parks, Buildings, Grounds, and General Improvement Committee For Emergency Passage, AN ORDINANCE AMENDING AND RESTATING ORDINANCE NO. 42-107 AUTHORIZING THE VILLAGE OF LORDSTOWN TO CONTRACT WITH SHELLY & SANDS, INC. 720 HOME AVENUE, AKRON, OHIO 44310, FOR THE 2017 LORDSTOWN STREET RESURFACING PROJECT AND DECLARING AN EMERGENCY. Motion to suspend the rules. Motion by Sheely to suspend the rules. Second? Second by Jones. Roll call. 5
6, ayes; 0, nays. Motion carried to suspend the rules. Is there a motion to adopt? Moved by Bond. Second? Second by Liming. Comments? 6, ayes; 0, nays. Motion carried to adopt. Ordinance 53-2017. Next, please. From Finance Committee For Emergency Passage, AN ORDINANCE AUTHORIZING THE CLERK TO TRANSFER THE SUM OF $200 FROM UNCLAIMED MONEY FUND INTO UTILITY DEPOSIT AND SEWER DEPOSIT TRUST FUNDS AND DECLARING AN EMERGENCY. Motion to suspend. Motion to suspend the rules by Radtka. Second? Second by Reider. Roll call. 6
6, ayes; 0, nays. Motion carried to suspend the rules. Is there a motion to adopt? Moved by Sheely. Second? Second by Jones. Comments? 6, ayes; 0, nays. Motion carried to adopt. Ordinance 54-2017. Next, please. From Finance Committee For Emergency Passage, AN ORDINANCE AUTHORIZING THE CLERK TO MAKE THE FOLLOWING TRANSFERS WITHIN VARIOUS FUNDS AND DECLARING AN EMERGENCY. Motion to suspend. Motion to suspend by Jones; second by Radtka. Roll call, please. 7
6, ayes; 0, nays. Motion carried to suspend the rules. Is there a motion to adopt? Moved by Sheely. Second? Second Liming. Comments? 6, ayes; 0, nays. Motion carried to adopt. Ordinance 55-2017. Next, please. From Public Safety and Welfare Committee For Emergency Passage, AN ORDINANCE AMENDING IN PART AND RESTATING PART SEVEN, CHAPTER 71 "PEDDLERS AND SOLICITORS" OF THE CODIFIED ORDINANCES OF THE VILLAGE OF LORDSTOWN AND DECLARING AN EMERGENCY. Motion to suspend the rules. Motion to suspend the rules by Sheely. Second? Second Reider. 6, ayes; 0, nays. Motion carried to suspend the rules. Motion to adopt? 8
Moved by Radtka; second by Bond. Comments? Roll call. 6, ayes; 0, nays. Motion carried to adopt. Ordinance 56-2017. Next, please. From Finance Committee For Emergency Passage, AN ORDINANCE APPROVING THE RECODIFICATION, EDITING AND INCLUSION OF CERTAIN ORDINANCES OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES OF LORDSTOWN VILLAGE, OHIO, AND DECLARING AN EMERGENCY. Motion to suspend. Motion to suspend the rules by Jones. Second? Second by Radtka. 6, ayes; 0, nays. Motion carried to suspend the rules. Motion to adopt? Moved by Liming. Second? Second by Bond. Comments? 9
6, ayes; 0, nays. Motion carried to adopt. Ordinance 57-2017. Next, please. From Council as a Whole For Emergency Passage, A RESOLUTION IN SUPPORT OF THE U.S. DEPARTMENT OF COMMERCE'S 232 INVESTIGATION AND DECLARING AN EMERGENCY. Motion to suspend. Motion to suspend the rules by Jones. Second? Second by Sheely. Roll call. 6, ayes; 0, nays. Motion carried to suspend the rules. Motion to adopt? Moved by Radtka. Second? Second by Reider. Comments? 10
6, ayes; 0, nays. Motion carried to adopt. Resolution 14-2017. Is there any old business Council would like to discuss at this time? Hearing none, new business. I'll go first. I got a recommendation to put Lauren Cash on for the fall Recreation Program. I'll entertain a motion effective today. I'll entertain a motion to that effect. Moved by Reider. Second? COUNCIL: Second by Radtka. Comments? All in favor? Aye. Opposed? COUNCIL: Motion carried. Any other new business? First of all, I'd like to make a motion that we advertise the bus on the auction website with a reserve of $42,000. Are we still on that? We're not on that anymore. You had to pay a fee to stay on that. We had to pay for that. We haven't paid that since Barnhart was here. What do we do, advertise in the newspaper? Yeah. We haven't used that forever. All right. I'll amend my motion to read that make a motion to advertise the bus for sale with a reserve of $42,000. Everybody heard the motion by Karen. Is there a second? Second by Bond. Comments or questions on the motion? All in favor? Aye. Opposed? (NO RESPONSE FROM COUNCIL. Motion carried. Is there any other new business? Yes, sir. I'd like to make a motion for an executive session on personnel, inviting the Mayor, Council, Mr. Vito and our Fire Chief. 11
Motion for executive session everybody heard from Karen. Is there a second to that motion? I'll second. Second by Radtka. Comments or questions on the motion? SOLICITOR DUTTON: SOLICITOR DUTTON: 6, ayes; 0, nays for that executive session, which will take place after additional public remarks. Is there any other new business? I believe, Mr. Grimm, you wanted to say something about the van. I just wanted to let you know that I have received other phone calls from other places since we took it down to Myers that are interested in it, so we should get some competitive bidding even through advertising in the paper. What you can do is, after you've placed it in the newspaper, you can take a copy of the ad, email it to the people that have shown and inquiry so that they know the clock it running. Okay. In case they don't see the ad in the paper. Thank you. Is there any other new business before we go to additional public remarks? Are there any additional public remarks? (NO RESPONSE.) Hearing none, we will now adjourn to executive session. The only action taken when we come out will be to adjourn. Thank you for coming. (WHEREAS, THE REGULAR MEETING BEFORE THE VILLAGE OF LORDSTOWN COUNCIL ADJOURNED AT 6:30 P.M.) Mayor Clerk 12
STATE OF OHIO ) ) COUNTY OF TRUMBULL ) I, Sharon K. Vigorito, a Notary Public, within and for the State of Ohio, do certify that the foregoing meeting before the Lordstown Village Council was written in the presence of witnesses and by me transcribed. I further certify that the foregoing is a true and accurate transcript to the best of my abilities. Sharon K. Vigorito, Notary Public My commission Expires May 9, 2022 13