West Virginia May 2016 Kiwanis Mountaineer DCON Bulletin May 20, 2016 Table of Contents: Page 1: Call to Convention Page 2: Registration explanation Page 3: Registration form Page 4: Delegate Certification Form Page 5: Single Service Project Page 6: Kiwanian of the Year Page 7-8: Proposed Order of Events Page 9: Program Ad Form Page 10: Foundation Donation Form Please bring a basket of goodies to the auction. These can be from a division, a club, or and individual, but should represent the area from which it comes. Gov. John Kyle CALL TO THE 2015 DISTRICT CONVENTION Dear West Virginia Kiwanian! You are hereby invited to attend the 2016 West Virginia District Kiwanis Convention, hosted by Divisions 7, August 12-14, 2016, at the Tamarac near Beckley, WV. For those Kiwanians attending with their spouse or a guest, the full Convention registration fee is $40 for both. If you are attending as an individual the full Convention registration fee is $30. If you are only attending the Saturday sessions and the House of Delegates the registration fee is $20. (See pg. 2 for full details.) Events of Importance The thrust of the Convention is to further develop the future of the WV District through continued growth. Last year s convention fleshed out the The Formula for growth. This year we will look at the I-Plan, how it further develops The Formula and its importance in growing the District Additionally, we will have training for incoming officers, District updates, sessions on how to publicize your club, what is necessary to protect our youth and adults, and what is necessary to insure that we do not put our club and our members at risk. We will have a legislative session where we will elect our officers for the 2016-17 Administrative year. As of today, we do not have any Bylaw changes or additions. We will close out our Convention with a Memorial session Sunday morning and the formal retirement and installation of our new board of trustees. 1
WV DCON 2016 fee schedule August 12-14 Tamarac (Beckley, WV) The final arrangements for DCON at the Tamarac have been made. What is different this year is that you will be making your own hotel arrangements at any of the local hotels. HOTEL INFORMATION FOR TAMARACK CONVENTION There are at least NINE hotels along Harper Road, exit 44 off the WV Turnpike. (Tamarack is off exit 45. ) There is a "back road", so you won't have get on the highway again to get between the hotels and the conference center. The prices for the hotels range from $48 to $144 per night + tax (as of April 30, online). If you have Internet service, your best price will probably be found online. Just type in "hotels near Tamarack, Beckley, WV" and make your choice. If you don't have the Internet, this is a list of the hotels and their toll-free phone numbers: Country Inn and Suites -- $119 1-844-275-8339 For any of the following hotels, which are all part of one hotel group, the number is 1-855-499-0001 Holiday Inn & Suites -- $144 Hampton Inn -- $139 Howard Johnson Express -- $56 Econo Lodge -- $48 Comfort Inn -- $82 Quality Inn -- $99 Microtel Inn -- $71 Baymont Inn & Suites -- $67 We'll all be together at the Tamarack Convention Center. Meals for the convention per person: 3-meal package $90 Saturday lunch, banquet; Sun. brunch 2-meal package $70 Saturday lunch and banquet Meals Friday evening and Saturday morning are on your own. Registration for Kiwanian and spouse/guest is $40 for Friday-Sunday. Registration for Kiwanian and spouse/guest is $35 for Saturday and Sunday. Registration for a Kiwanian for all three days is $30. Registration for Saturday only is $20 @. Further details will be in separate mailing and bulletin. See YOU there! 2
WEST VIRGINIA DISTRICT OF KIWANIS INTERNATIONAL 2016 District Convention August 12-13, 2016 Tamarac, Beckley, WV REGISTRATION FORM Kiwanian Spouse/guest Last name, First name, (Nickname) Address: Telephone Number: Email: Club name: Div.: Registration fees: Registration and meals must be received by July 21, 2016 Kiwanian + spouse or guest full Convention Kiwanis and spouse/guest Sat. and Sun only Kiwanian individual full Convention Kiwanian Saturday only Meal packages: 1 x $40 = 1 x $35= 1 x $30= 1 x $20= Subtotal $ 3-meal package per person (Sat. & Sun.) # x $90= 2-meal package per person (Sat. only.) # x $70= Saturday Interclub Luncheon only # x $25= Sub-total for meals $ TOTAL Enclosed for registration and meals Total PLEASE MAKE CHECKS PAYABLE TO: WV District of Kiwanis Convention Mail Registration form with payment to: Bernard Knott, 2412 Detour Rd, Great Cacapon, WV 25422 Registration and meal forms MUST be received by July 21, 2016 ******No cancellations for registrations or meals will be accepted after August 1, 2016********* Direct questions to Bernie at 304-258-9135. 3
District Certification Form for Club Representation August 12-14, 2016, Tamarac Article VIII Section 6, conventions Each charted club in good standing in the District shall be entitlesd, at an convention, to three (3) delegates, two of whom shall be the president and president-elect. Each chartered club at the time of the selection of delegates for the convention may choose one (1) alternate for each delegate, including the president and president-elect. A chartered club in good standing may, in the event of having no member to serve as their delegate to a District convention, select and certify one currently active Past Lieutenant Governor from another club within their division to serve as their delegate to said convention. The following members were duly selected by the: Kiwanis Club of 1st Delegate 2nd Delegate 3rd Delegate Signatures Club President Club Secretary Please list up to three alternatives as provided for in Article VIII, Section 6 of the Bylaws shown above: 1st Alternate 2nd Alternate 3rd Alternate Please Hand-Carry This List To The Convention And Turn It In At Registration Candidates for District Office will be allowed a five-minute nomination speech and a threeminute seconding speech. Please observe these time constraints. Divisions should be prepared to confirm and appoint Lieutenant Governors-Designate for the 2016-2017 (if no one has been selected to date) and elect candidates for the office of Lieutenant Governor-elect for the 2017-2018 year. Lieutenant Governors need to be elected at least one year in advance so that proper training can be provided. Candidates need to be reported to the District Secretary by June 1 of the year of their election. 4
Single Service Award Narrative Kiwanis Club of Name of Service Project: Date of Service Project: Number of Kiwanians involved: Description (and, if possible photos) of project: (Please be as detailed as possible.) Use additional sheets as necessary. Send completed forms to District Secretary Bernie Knott at 2412 Detour Rd, Great Cacapon, WV 25422 or by email to wvkisecy@frontier.com by July 20, 2016. 5
Kiwanian of the Year Nomination Form Kiwanis Club of Name of Kiwanian: Reason for Nomination: (Please be as detailed as possible.) Use additional sheets as necessary. Send completed forms to District Secretary Bernie Knott at 2412 Detour Rd, Great Cacapon, WV 25422 or by email to wvkisecy@frontier.com by July 20, 2016. _ 6
ORDER OF EVENTS AND ACTIVITIES (All events occur at the Cacapon Resort. Times are approximate and are subject to adjustment.) Friday, August 12, 2016 3:00 pm 7:00 pm Conference registration available for early arrivals 4:00 pm 6:00 pm Board of Trustees Meeting Gov. John Kyle, presiding (Boardroom) 6:00 pm Dinner on you own Saturday, August 13, 2016 7 am to 8: 00 am: Breakfast (On your own) 8:00 am 12:00 pm Registration, Lobby 8:00 am 8:30 am Opening Session - Ballrooms A & B Pledge Welcome Introduction of Guests Business Updates Overview of Conference Governor John Kyle 8:30 am 12:30 am President s Training Dana Powell 8:30 am 9:30 am Secretary s Training 9:45 am to 10:30 am WV District Public Relations Get your message out using the proper KI Brand Haley Townsend 10:45 am 11:30 am Youth Protection Nick Powell 11:45 am 12:30 am Club Risk Protection Gary Dickens 12:45 pm 1:45 pm Interclub Luncheon Welcome and Pledge America / Invocation Introductions Governor Sherry Charles LUNCHEON Remarks: Key Club Governor Alex Olson Circle K Interim Governor Liz Moore 2 pm 2:30 pm Division Caucuses - Lt. Governors presiding Ensure that your division has a Lt. Governor-Designate for 2016-2017 and a Lt. Governor-Elect for 2017-2018. (Ballrooms A & B)) 7
2:45 pm 3:45 pm House of Delegates The formal election of the 2016-2017 Governor and Governor-elect will take place. Each club is allowed three registered delegates. Please make sure that your club has a voice in this critical process. 4:15 pm 5:00 pm WV Kiwanis Foundation Board Meeting 5:10 pm 5:30 pm Past Governors and Lt. Governors Meeting 6:00 pm 8:30 pm Governor s Banquet and Awards Ceremony Sunday, August 9, 2015 Welcome and Pledge America / Invocation Introductions Governor John Kyle DINNER KI Trustee Chian Chu-Ching Eliminate Project Update Dr. Ray Richardson I-Plan Update Club Excellence Awards Secretary Bernie Knott Scrapbook and Club Bulletin Kiwanis-Family Relations and Single Service The Eliminate Project Kiwanian of the Year Award Governor John Kyle Adjournment 8:00 am 8:30 am Devotional Service 8:30 am 9:00 am Kiwanis Memorial Service 9:00:00 am 11:00 am Brunch Retirement and Installation of officers Welcome and Pledge America: / Invocation Retirement of 2015-2016 District Board KI Trustee Installation of 2016-2017 District Board Ki Trustee Governor s Farewell Remarks Governor John Kyle Governor-Designate s Remarks Governor-Designate Ted Streit Governor s & Governor-Elect s Banner Exchange Announcements & Adjournment 11:15 pm 12 noon 2015-2016 West Virginia District Board of Trustees Meeting Governor-Designate Ted Streit, presiding 8
WEST VIRGINIA KIWANIS DISTRICT 2016 District CONVENTION PROGRAM AD FORM Program ads are a great way to support the West Virginia Kiwanis District and the district's gatherings. A lot of costs go into making a successful convention. In addition, ads are a great way for a local business or nonprofit, Kiwanis club, or K family member to promote their work or recognize an individual. Please consider purchasing an ad in the program this year by completing and returning this form. Name of Organization Contact Person Mailing Address Phone Number Email Address Ad Size: Full Page: Actual Size, 4.5 x 7.5 tall ($100) (1 per page) Half Page: Actual Size, 4.5 x 3.5 tall ($60) (2 per page) Business Card: Actual Size, 3.5 x 1.75 tall ($25) (3 per page) NOTE: All ads must be camera-ready in black & white only and received not later than JULY 15, 2016. Ads can be mailed or emailed to the information below. Check must accompany ad if by mail, or must be received within 7 days after emailing ad (but no later than July 22, 2016). Checks should be made payable to West Virginia Kiwanis District and mailed to Bernard Knott (address below): Send ads to: By Email: (preferred) wvkisecy@frontier.com Or by Mail: Bernard Knott 2412 Detour RD Great Cacapon, WV 25422 Phone: 304.258.9135 9
Our Foundations need your support! We have two Foundations within the West Virginia Kiwanis District. Both Foundations provide scholarships and support for local clubs and individuals ALL FUNDS STAY WITHIN THE WEST VIRGINIA DISTRICT. One you have heard about repeatedly throughout the years is the West Virginia Kiwanis Foundation. The other is the West Virginia Key Club Foundation. Both should be included in your charitable donation schedule each year. Certificates of Appreciation will be given to acknowledge club and individual donations to these two foundations. Any donation received by August 11, 2016 will be recognized at the Convention. Kiwanis Club of Donation of $ to the WV Kiwanis Foundation Donation of $ to the WV Key Club Foundation Individual Donation of $ to the WV Kiwanis Foundation Donation of $ to the WV Key Club Foundation Any club or individual donation of $250 or above to the WV Key Club Foundation will be included in the G. Daniel Martich Fellowship and receive a Medal and numbered certificate. Tax deductible funds can be sent to our WV Foundation Sec/Treas. with a memo for which Foundation. Janet Shelburne WestBanco Trust & Inv Svcs One Bank Plaza Wheeling, WV 26003-3543 10