The Wanaque Valley Regional Sewerage Authority conducted a Regular Meeting which commenced at 6.16 P.M. in the Wanaque Valley Regional Sewerage Authority Administration Building, 101 Warren Hagstrom Blvd., Wanaque, New Jersey with Chairman Frank Covelli, presiding. ANNOUNCEMENT 6:04pm Chairman Frank Covelli, read the following announcement: Pursuant to the Open Public Meetings Act, Chapter 231, P.L. 1975 adequate notice as defined by Section 3D of Chapter 231, P.L. 1975, has been made to the respective Municipal Clerks of the Borough of Ringwood, the Borough of Wanaque and the Township of West Milford together with a request that a copy of said notice be placed on the official bulletin board at the respective municipal buildings. Notice has also been made to the Record and North Jersey Media.com and posted on the bulletin board located at the Wanaque Valley Regional Sewerage Authority s Administrative Offices located at 101 Warren Hagstrom Blvd., Wanaque, NJ and has been posted on the WVRSA website. Copy of said notice will be filed with the minutes of this meeting. SALUTE TO THE FLAG Chairman Covelli led the Authority in the Salute to the Flag. ROLL CALL Commissioners Present: Commissioners Absent: Also Present: Michael Levine, Michael Siesta, Ted Taukus, Robert Moshman, Frank Covelli Robert Hadley, Sr. Mr. William Bailey, Esq. Huntington Bailey, LLP Mr. Kevin Boswell, P.E. Boswell Engineering Gregory White Superintendent of Operations John Eskilson Interim Executive Director Elizabeth Parrinello Recording Secretary CORRESPONDENCE LIST Regular Mail - Chairman Covelli asked if there were correspondences that needed discussion, Mr. Eskilson stated no. All correspondences will be placed on file. REVIEW / APPROVAL OF MINUTES Regular Meeting Minutes of October 26, 2016 Chairman Covelli stated that the Commissioners have a copy of the October 26, 2016, Regular Meeting minutes in their files and asked if they all have had time to review them. All stated yes. The following motion was made: 1
Moved by Mr. Levine, 2nd by Mr. Taukus to approve and accept the Regular Meeting Minutes of October 26, 2016 as presented. Commissioners: Levine, Siesta, Taukus, Moshman and Covelli all stated Aye. PUBLIC PORTION CARRIED Chairman Covelli stated that anyone wishing to address this Board step up to the microphone and state your name and address for the records. Seeing none, the following motion was made. Chairman Covelli asked for motion to close the public portion, the following motion was made. REPORTS Moved by Mr. Taukus, 2nd by Mr. Siesta to close the public portion. Commissioners: Levine, Moshman, Siesta, Taukus, and Covelli all stated Aye CARRIED INTERIM EXECUTIVE DIRECTOR Mr. Eskilson prepared a written report (copy attached), which was in the WVRSA meeting package for this meeting. Mr. Eskilson stated he would answer any questions regarding his report. Mr. Eskilson stated that there wasn t anything that was showing up in the dashboard report this month to be concerned about. Mr. Eskilson did state commencing with this report he was adding sludge disposal tracking to the report. Mr. Eskilson reported that Computrs, Inc. has updated the Authority s computer system which includes security upgrades. Also, we are moving forward getting the financial system up and running. Chairman Covelli asked if there any further question for Mr. Eskilson hearing none Chairman Covelli asked for the next report. SUPERINTENDENT OF OPERATIONS - Mr. White reported that the plant is running very well. Mr. White continued his report by stating that the Authority had Dignitaries visit from the Shandond Provincial of China, Boswell Engineering, Mr. Moshman and myself were present during the visit which was very interested. The reason for the Shandond Provincial Urban Construction Group visit they are interest in the development of infrastructure in the northern part of China. They were very impressed with the Authority. 2
(Discussion continued) Mr. Moshman commented about the tour stating he was very proud of how the plant functioned and the type of tour Mr. White presented. Mr. Moshman ended by saying he was very impressed with the tour that was presented to our visitors. Mr. White reported that the Authority had a NJDEP Certified Laboratory Audit, all went well, and there were some recommendation made and some new requirements which we are going to be required to comply with. The recommendations and new requirements are being implemented. Chairman Covelli asked for the Engineering report. ENGINEERING REPORT Mr. Boswell reported on the construction, stating that the project is going extremely well and is expected to come to an end this month with the exception of two issue that the Commissioners are looking to do, one being the bar screen installation and the second be to make a repair to the mixing tank blades. Engineering is getting a quote s for said work. Motor Control Centers are connected to the new electrical system. The new generators passed the load testing. Haskell Pump Station generator passed its load test. The rotary drum thickener stairs are installed. Due to an unacceptable bid by the contractor there is going to be a shutdown period so we can get a better bid for the installation of the bar screen, once we have an acceptable bid there will be a start up again which should be estimated at six (6) weeks. Mr. Boswell stated that the startup will be around March 2017 and end April 2017. Mr. Eskilson explained that we need to keep that bid under the 20% change order threshold and more importantly we are very close to our funding threshold. (Discussion Continued) Mr. Boswell departed at 6:40 LEGAL REPORT Mr. Bailey of Huntington Bailey, LLP, stated that he had several discussions and has met with the Personnel Committee regarding an employment issue; an agreement has been made and agreed by both parties. The agreement has been finalized and with the approval tonight will be executed. Chairman Covelli stated that this agreement has been work though the Personnel Committee and is the culmination of many meetings. (Discussion Continued) Mr. Moshman stated he had several questions which Chairman Covelli deferred to the old business portion of this meeting. Chairman Covelli stated that there are resolutions on tonight s agenda and asked Mr. Eskilson to give an explanation on Resolution 16-86 - Awarding bid for Sludge Hauling Services to Accurate Waste Hauling Services 3
Mr. Eskilson explained that the sludge hauling contract ends December 31, 2016, and we went through a sealed bid process. Mr. Eskilson reported that there were four sealed bids and Accurate Waste Hauling Services was the lowest of all bids received. He went on to say that they were the lowest by considerable amount. He also stated that the new contract is up 18.6% from the last contract, which was not expected but the good news is that with the new equipment our sludge volume is down. (Discussion Continued) Chairman Covelli asked for a motion on Resolution 16-86. Resolution 16-86 - Awarding bid for Sludge Hauling Services to Accurate Waste Hauling Services Moved by Mr. Moshman, 2 nd by Mr. Taukus moving Resolution 16-86 Commissioners Levine, Siesta, Taukus, Moshman and Covelli all stated Aye. Chairman Covelli asked for a motion on Resolution 16-87 authorizing the sale of property owned by the WVRSA and designating an on-line auction service through the New Jersey state contract T-2581 known as GOVDEALS. Mr. Eskilson stated WVRSA sold the old generators for $20,000.00. Mr. White stated that the Authority has other items for auction. Resolution 16-87 Authorizing Sale of Public Property Moved by Mr. Siesta 2 nd by Mr. Moshman moving Resolution 16-87 PAYMENT OF BILLS Commissioners Levine, Siesta, Taukus, Moshman and Covelli all stated Aye. CARRIED Chairman Covelli asked if any of Commissioners had any questions on vouchers, Chairman Covelli asked Mr. Levine if all vouchers were in order. Resolution 16-88 - Accepting and Authorizing Payment of Bills Resolution #16-89 Moved by Mr. Levine, 2nd by Mr. Taukus to approve and accept Resolution #16-89 in the amount of $372,445.79. 4
NEW BUSINESS - None CARRIED OLD BUSINESS Employment agreement Mr. Moshman stated he had questions on the agreement, which Mr. Bailey responded by stating any changes to the agreement would require a resolution stating the changes. (Discussion continued) Mr. Moshman accepted Mr. Bailey s answer. Chairman Covelli asked for a motion for Resolution 16-89. Resolution 16-89 Accept and Authorize the Execution of the Employment Agreement that has been drafted and viewed by the Personnel Committee. Moved by Mr. Moshman, 2 nd by Mr. Levine moving Resolution 16-89 Commissioners Levine, Siesta, Taukus, Moshman and Covelli all stated Aye. Chairman Covelli stated for the report that the Authority would like to recognition two former employees Victor Calabrese and Curtis Graves for dedicated service to this Authority. Chairman Covelli asked for a motion to authorize the issuance of certificates of appreciation for Victor Calabrese and Curtis Graves Moved by Mr. Siesta, 2 nd by Mr. Taukus to authorize the issuance of certificates of appreciation for Victor Calabrese and Curtis Graves PUBLIC COMMENT CARRIED Chairman Covelli stated that anyone wishing to address this Board step up to the microphone and state your name and address for the records. 5
Mr. Jankner - Wanaque Reserve, Building 10, referred to Mr. Boswell s statement of the shutdown and if it would have any effect on the plant and the plant odor. Mr. Eskilson answered by stating that it is a work shutdown and not a plant shutdown and would have no effect on plant odors. Mr. Jankner report that he has had several odor complaints. Mr. Jankner stated that he had spoken with Mr. White concerning one of the complaints and which Mr. White investigated and reported back that one of the haulers had dumped load of very noxious odor. Mr. Jankner wanted to know what penalties we have or can you have some type of action against the haulers. Discussion on the a new Beast ensued. At the end of the discussion it was agreed that an authorization be given to the professionals to explore and report back with options/proposals for the Authority to obtain/secure another Beast unit. Moved by Mr. Moshman 2 nd by Mr. Levine Motion was made to close the public portion. CARRIED Moved by Mr. Taukus, 2 nd by Mr. Levine to close the public portion. ADJOURNMENT CARRIED Motion was made to adjourn the meeting. Moved by Mr. Taukus 2nd by Mr. Levine to adjourn this meeting Commissioners Levine, Taukus, Siesta, Moshman and Covelli all stated Aye The meeting was adjourned at 7:28PM Minutes respectfully submitted by, Elizabeth Parrinello Elizabeth Parrinello, Recording Secretary CARRIED 6