BOARD BRIEFS FREELAND COMMUNITY SCHOOL DISTRICT Freeland, Michigan A summary of the Board of Education Meeting of: July 13, 2009 BOARD OF EDUCATION, President W. Jay Brown, Vice President Shari M. Bailey, Secretary David R. Youngstrom, Treasurer Frank J. Ferritto, Trustee Brandi M. Vasold, Trustee, Trustee, Superintendent OATH OF OFFICE Supt. Cairy administered the oath of office to Board Members Shari M. Bailey and W. Jay Brown. PLEDGE OF ALLEGIANCE President Skornia led the Board in the Pledge of Allegiance. ORGANIZATION OF THE BOARD The Board elected the following officers: President, Vice President, W. Jay Brown Secretary, Shari M. Bailey Treasurer, David R. Youngstrom APPROVAL OF THE AGENDA The agenda was approved as mailed. APPROVAL OF THE CONSENT AGENDA The Board approved the consent agenda. The Consent Agenda contained the following items: Approval of Board of Education regular meeting minutes of June 29, 2009. Approval of depositors and signatures for Freeland Community School District financial accounts for fiscal 2009-2010: CHEMICAL BANK AND TRUST **General Fund ***Payroll **Hot Lunch Program Director of Finance, Superintendent, Board Treasurer **Athletic Service Director of Finance, Superintendent, Board Treasurer **Internal Director of Finance, Principal, Superintendent **Sinking Fund *2000 Debt Board President, Secretary, Treasurer, Superintendent *2005 Debt Board President, Secretary, Treasurer, Superintendent **FCSD Public Money Fund **Flexible Spending Director of Finance, Superintendent, Board Treasurer *Checks require any three of the four authorized signatures. **Checks require any two of the three authorized signatures. Freeland Board of Education - Board Briefs Page 1
***Checks require any one of the three authorized signatures. Approval of Investment Account Signatures Resolution WHEREAS: It is necessary to regularly transfer monies from one school district account to another school district account; NOW THEREFORE BE IT RESOLVED THAT: In order to facilitate the proper investment of monies, that the Superintendent, ; Director of Finance, Jodi K. Rokosz; Board Secretary, Shari M. Bailey, and Board Treasurer, David R. Youngstrom, be authorized to individually transfer monies from one Freeland Community School District account to another Freeland Community School District account at the Chemical Bank and Trust Company; however, they are not authorized to transfer monies outside of the Chemical Bank and Trust Company other than by the standard approved manner as set forth in writing with the bank. Furthermore, it is the policy of the Freeland Community School District that all receipts are to be deposited intact to appropriate bank accounts of the Freeland Community School District. Since the checks for property taxes from the various districts include a payment for debt services; and since the Debt Service accounts are in a different bank than the General Operating accounts; be it further resolved that the check including the debt service monies be deposited in the General Operating account of the Freeland Community School District and that the entry indicate the liability to the debt service fund. Periodically, normally biweekly, a transfer of the cash can then be made to the debt service account. Any interest earned while the monies are in the General Operating bank account are to be retained by the general fund in recognition of the cost of managing the debt service activities borne by the General Fund. As regards the Certificates of Deposit, the Board grants authorization to the Superintendent, Director of Finance, Treasurer, or Secretary to sign for verification of Federal Identification number, and upon surrender of the Certificate of Deposit, to sign off on the back of same. Set Fee for Notice of Board Meetings The Board will not charge a fee to individuals who request notice of Board meetings, if such notice is sent by e-mail or by fax machine. The Board will charge a fee of $.50 for a mailed copy of the Schedule of Meetings, and $.50 for each copy of a special meeting or rescheduled notice. Persons requesting such notice will be advised that the meeting schedules are also posted on the District's website. Board Designee to Assume Responsibilities of Board Treasurer and Board Secretary The Board designated the Superintendent or his designee to assume the specified responsibilities of the Board Treasurer and/or Board Secretary. Resolution Authorizing Electronic Transfers WHEREAS: It is necessary to regularly transfer monies electronically from one school district account to another school district account and for various payments; NOW THEREFORE BE IT RESOLVED THAT: In order to facilitate electronic transfer transactions by the treasurer or the Electronic Transfer Officer (ETO) as authorized agent(s) to complete such transactions on behalf of the Board. The Automatic Clearing House (ACH) authorizing resolution shall include all of the following: A. That an officer or employee designated by the Treasurer or ETO is responsible for the local unit's ACH agreements, including payment approval, accounting, reporting, and generally for overseeing compliance with the ACH policy. B. That the officer or employee responsible for the disbursement of funds shall submit to the local unit documentation detailing the goods or services purchased, the cost of the goods or services, the date of the payment, and the department levels services by payment. This report can be contained in the electronic general ledger software system of the local unit or in a separate report to the governing body of the local unit. C. A system of internal accounting controls to monitor the use of ACH transactions made by the Freeland Board of Education - Board Briefs Page 2
local unit. D. The approval of ACH invoices before payment. E. Any other matters the Treasurer or ETO considers necessary. Authorization to Post Vacancies Authorized the Superintendent to post any vacancies that occur during the 2009-2010 fiscal year, with the understanding that final approval of positions requires board approval as per policies 3120 and 4120. Set Date, Time, Place -Public Hearing for Presentation of Annual Education Reports Public hearing to present the Annual Education Reports to be held Monday, September 28, 2009, at 6:30 p.m. Set Date, Time, and Place for Public Hearing on Breakfast Program Public hearing to present the Annual Education Reports to be held Monday, September 28, 2009, at 6:45 p.m. Authorization to Sign Lease Agreements Authorized the Superintendent to execute the annual agreements with the following organizations, at the appropriate time during the fiscal year: Freeland Youth Football Club, Freeland Ice Hockey, Freeland Little League, Freeland Soccer Club. Authorization to Sign Cooperative Agreements Authorized the Superintendent to execute the annual cooperative agreements with The School District of the City of Saginaw, Academy for Technology and Enterprise, Midland ESA, and Bay-Arenac Skill Center Appointment of PAC Representative Confirmed the appointment of Ignasia Snider as the District s representative on the Parent Advisory Committee for Special Education. Reproductive Health Report for 2008-2009 Acknowledged receipt of the Reproductive Health Report for 2008-2009. A copy of the report is included as a supplement to these minutes. REGULAR MEETING DATES The Board approved the following meeting schedule for the 2009-2010 fiscal year: 08/31/2009 7:00 p.m. Freeland Elementary School 09/14/2009 5:30 p.m. Freeland Elementary School 09/28/2009 7:00 p.m. Freeland Elementary School 10/26/2009 7:00 p.m. Freeland Elementary School 11/23/2009 7:00 p.m. Freeland Elementary School 12/21/2009 7:00 p.m. Freeland Elementary School 01/25/2010 7:00 p.m. Freeland Elementary School 02/22/2010 7:00 p.m. Freeland Elementary School 03/08/2010 5:30 p.m. Freeland Elementary School Freeland Board of Education - Board Briefs Page 3
03/22/2010 7:00 p.m. Freeland Elementary School 04/26/2010 7:00 p.m. Freeland Elementary School 05/24/2010 7:00 p.m. Freeland Elementary School 06/28/2010 7:00 p.m. Freeland Elementary School 07/12/2010 7:00 p.m. Freeland Elementary School SAGINAW COUNTY ASSOCIATION OF SCHOOL BOARDS DELEGATE The Board appointed Member Youngstrom as their delegate to the Saginaw County Association of School Boards (S.C.A.S.B.) and the S.C.A.S.B. Legislative Committee, and Member Vasold as their alternate to the Saginaw County Association of School Boards (S.C.A.S.B.). APPOINTMENT OF MASB LEGISLATIVE RELATIONS NETWORK (LRN) REPRESENTATIVE The Board appointed Member Ferritto as their MASB Legislative Relations Network (LRN) Representative. APPROVAL OF HIRE The Board approved the hiring of Anne Bringer in a secretarial position effective August 3, 2009. 2009-2010 BOARD COMMITTEE ASSIGNMENTS President Skornia made the following committee assignments for the 2009-2010 fiscal year: Building and Site Committee: W. Jay Brown, Chairman Shari M. Bailey David R. Youngstrom Finance Committee David R. Youngstrom, Chairman Frank J. Ferritto Jodi K. Rokosz Curriculum Committee Brandi M. Vasold, Chairman Frank J. Ferritto Personnel Committee:, Chairman W. Jay Brown Board Representative on District Curriculum Council: Board Representative on District School Improvement Committee: Board Representative on District Wellness Committee: Board Representative on Human Sexuality Committee (PA226 of 1977) Brandi M. Vasold PERSONNEL COMMITTEE REPORT - MRS. SKORNIA Member Skornia reported that the Personnel Committee met at 6:00 p.m. prior to this meeting. The Committee discussed projected enrollment for 2009-2010, noting that the 3rd grade class is quite large, with class size at 28.2 in the five sections of 3rd grade. They will continue to monitor this growth. The Committee also discussed the proposed addition to policy 5112-Entrance Age. The Committee will recommend that tuition be set at the full Freeland Board of Education - Board Briefs Page 4
foundation allowance, and the age be set at five (5) on or before March 1 of the school year of entrance. APPROVAL OF POLICY The Board approved policies 0140, 0150, 0154, and 5112 as presented. APPROVAL OF ATHLETES HANDBOOK The Board approved the Freeland Community School District Athletes Handbook as presented. APPROVAL OF AMENDMENT TO MICHIGAN SCHOOLS ENERGY COOPERATIVE (MISEC) The Board approved the First Amendment to Michigan Schools Energy Cooperative Interlocal Agreement as presented, authorizing the Superintendent as the representative of the Freeland Community School District on the Cooperative Board of Directors. APPROVAL OF RESOLUTION OF SUPPORT The Board approved the following resolution: RESOLUTION OF SUPPORT RESOLVED: The Board of Education of the Freeland Community School District is in accord with the proposal from the Saginaw Intermediate School District to conduct a public opinion survey to assess the level of support for a countywide millage request. ADJOURN The meeting adjourned at 7:42 p.m. Freeland Board of Education - Board Briefs Page 5