Village of Libertyville Board of Trustees Meeting AGENDA April 9, 2013 8:00 p.m. Village Hall Board Room 1. Roll Call 2. Items Not On The Agenda (presentation of items not on the Agenda will be limited to three (3) minutes) 3. Omnibus Vote Agenda a. Minutes Of The March 26, 2013 Meeting Documents: agenda item 3A.pdf b. Bills For Approval Documents: agenda item 3b.pdf c. Raffle License Request-Advocate Health Care Documents: Agenda Item 3C.pdf d. Fee Waiver Request-Libertyville Temple Corporation Documents: Agenda Item 3D.pdf e. Request Use Of Village Property-St. Joseph Church Documents:
Agenda Item 3E.pdf f. Request Use Of Village Property-Y-Not Project Documents: Agenda Item 3F.pdf g. Request Use Of Village Property-Animal Education And Rescue Documents: Agenda Item 3G.pdf h. Request Use Of Village Property-Brainerd Community Center & Sunrise Rotary Documents: Agenda Item 3H.pdf 4. Amendment To The Victoria Park Condo Declaration (Deferred From 3/26/13) Documents: Agenda Item 4.pdf 5. Public Hearing-2013-14 Village Budget Documents: Agenda Item 5.pdf 6. Ordinance-Increase Class F Liquor Licenses-Trader Joe's Company Documents: agenda item 6.pdf 7. Award Contract-Pavement Crack Sealing Documents: agenda item 7.pdf 8. Award Contract-Pavement Marking Documents: agenda item 8.pdf 9. Commerical Garbage Franchise
a. Public Hearing Documents: agenda item 9a.pdf b. Authorize Issuance Of RFP Documents: agenda item 9b.pdf 10. Petitions And Communications 11. Adjournment Any individual who would like to attend but because of a disability needs some accommodation to participate should contact the ADA Coordinator at 118 West Cook Avenue, Libertyville, Illinois 60048 (847) 362-2430. Assistive listening devices are available.
VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES March 26, 2013 President Weppler called to order a meeting of the Board of Trustees at 8:20 p.m. in the Village Hall, 118 West Cook. Those present were: President Terry Weppler, Trustees Donna Johnson, Richard Moras, and Jay Justice. Absent were Trustees Drew Cullum, Todd Gaines and Jim Moran. PROCLAMATION President Weppler read a proclamation declaring a Day of Recognition for National Service. President Weppler proclaimed Tuesday, April 9, 2013 as the Mayor s Day of Recognition for National Service, in conjunction with the Villages recent membership in the Corporation for National and Community Service and Serve Illinois and the Serve Illinois Commission on Volunteerism and Community Service as a Cities of Service member. ITEMS NOT ON THE AGENDA President Weppler asked if anyone had anything to bring before the Board that was not already listed on the agenda. There were no items. OMNIBUS VOTE AGENDA President Weppler introduced the Omnibus Vote Agenda and asked if any member wanted an item removed for separate discussion. OMNIBUS VOTE AGENDA A. Minutes of the March 12, 2013 Meeting B. Bills for Approval C. Fee Waiver Request Oak Grove School District 68 D. ARC Report Trustee Johnson moved and Trustee Moras seconded to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code. The Mayor asked for Board and public comment. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, and President Weppler NAYS: None ABSENT: Trustees Cullum, Gaines and Moran Contract Extension Landscape Concepts Management President Weppler indicated that the Village is working under the third year of a 3 year maintenance contract with Landscape Concepts Management (LCM) for maintenance of various locations and facilities throughout the Village. Village staff is recommending that the contract be extended for the third year, subject to: 1) the addition of bi-weekly maintenance of the Peterson Road streetscape installed last fall; and 2) a reduction in the BOARD OF TRUSTEES/March 26, 2013 Page 2
scope and the price of the maintenance for the Libertyville Golf Course, due to the recently privatization of Golf Course operations. President Weppler noted that prices for the third year have increased by 3% as provided for in the original contract, however the total amount of the third year extension of $225,631.00 is $53,606.00 less than last year due to the modifications recommended for the extension. Trustee Justice moved and Trustee Moras seconded to approve the extension of the landscape contract with Landscape Concepts Management in the amount of $225,631.00. AYES: Trustees Johnson, Moras, Justice, and President Weppler NAYES: None ABSENT: Trustees Cullum, Gaines and Moran AMENDMENT TO THE VICTORIA PARK CONDOMINIUM DECLARATION President Weppler requested that this agenda item be deferred to the next Village Board meeting, so that all Village Board members can participate in the discussion and vote. Trustee Johnson moved and Trustee Moras seconded to defer the Amendment to the Victoria Park Condominium Declaration to the April 9, 2013 Village Board meeting. AYES: Trustees Johnson, Moras, Justice, and President Weppler NAYES: None ABSENT: Trustees Cullum, Gaines and Moran PETITIONS AND COMMUNICATIONS President Weppler announced the following: The ETSB will meet at 9:00 a.m. on Thursday, March 28, 2013 at the Schertz Building. The Parks and Recreation Advisory Commission will meet at 6:00 p.m. on Tuesday, April 2, 2013 at the Village Hall. The Parks and Recreation Committee will meet at 7:00 p.m. on Tuesday, April 2, 2013 at the Village Hall. The Zoning Board of Appeals will meet at 7:00 p.m. on Monday, April 8, 2013 at the Village Hall. The Police Pension Fund Board will meet at 3:00 p.m. on Tuesday, April 9, 2013 at the Allen H. Schertz Building, 200 E. Cook Avenue. The Water and Sewer Committee will meet at 7:00 p.m. on Tuesday, April 9, 2013 at the Village Hall. The Village Board will meet at 8:00 p.m. on Tuesday, April 9, 2013 at the Village Hall. ADJOURNMENT With no further business, Trustee Johnson moved and Trustee Justice seconded to adjourn the Village Board meeting at 8:30 p.m., and the motion carried on a unanimous voice vote.
Respectfully submitted, Kevin J. Bowens Deputy Village Clerk
Agenda Item No. 5 VILLAGE BOARD AGENDA SUPPLEMENT Meeting Date: April 9, 2013 Agenda Item: Public Hearing Regarding the Proposed 2013-2014 Village Budget Staff Recommendation: Conduct Public Hearing Staff Contact: Patricia A. Wesolowski, Finance Director Background: The Village Board has scheduled a public hearing on the proposed 2013-2014 Village Budget at 8:00 p.m. on Tuesday, April 9, 2013. A notice for the public hearing was published in the March 28, 2013 edition of the Daily Herald. A copy of the revised budget which incorporates all of the changes discussed with the Village Board at the budget workshops has been available for public inspection at the Village Hall since March 29 th. Attached is a spreadsheet that itemizes all of the individual line items that have changed since the budget workshops, along with a copy of the revised proposed budget summary sheets. The major changes are due to the reduction of gas utility tax, reduction in insurance costs, including the 2 bonds anticipated to be issued, and the addition of $170,000 to replace the sports floor at the Indoor Sports Complex. As a result, the proposed 2013-2014 Budget is balanced with revenues of $56,509,130 and expenditures of $52,273,110. Staff will prepare an ordinance adopting the 2013-2014 Village Budget for consideration at the April 23, 2013 Village Board Meeting.
2013-14 2013-14 CHANGES ORIGINAL REVISED GL NUMBER DESCRIPTION PROPOSED BUDGET Fund 01 - GENERAL FUND VILLAGE OF LIBERTYVILLE ANNUAL BUDGET BUDGET CHANGES ESTIMATED REVENUES 24,657,995 01-0000-2-614000 GAS UTILITY TAX 220,000 (220,000) 01-0000-3-631000 LIQUOR LICENSES 75,000 77,000 2,000 01-0000-5-643000 AMBULANCE FEES 620,000 610,000 (10,000) TOTAL ESTIMATED REVENUES 24,657,995 24,429,995 24,429,995 EXPENDITURES 23,171,415 01-0100-1-701000 SALARIES 617,995 657,670 39,675 01-0100-2-720000 INSURANCE 161,380 156,060 (5,320) 01-0100-2-793000 EMPLOYER CONTRIBUTION IMRF 86,500 91,950 5,450 01-0100-2-794000 EMP CONTRIBUTION FICA/MEDICARE 39,250 44,900 5,650 01-0100-3-746000 EMPLOYEE PROGRAMS 9,000 14,000 5,000 01-0100-5-722000 POSTAGE 8,000 14,000 6,000 01-0100-5-744000 PRINTING 2,910 10,910 8,000 01-0201-2-720000 INSURANCE 49,140 47,095 (2,045) 01-0203-1-701000 SALARIES - ADMINISTRATION 90,800 87,740 (3,060) 01-0203-2-720000 INSURANCE 196,485 192,655 (3,830) 01-0203-2-793000 EMPLOYER CONTRIBUTION IMRF 63,400 62,975 (425) 01-0203-2-794000 EMP CONTRIBUTION FICA/MEDICARE 33,400 33,200 (200) 01-0301-2-720000 INSURANCE 71,055 68,015 (3,040) 01-0302-2-720000 INSURANCE 85,375 81,825 (3,550) 01-0303-2-720000 INSURANCE 21,225 20,335 (890) 01-0303-5-726000 TRAVEL, TRAINING, SUBS & DUES 5,785 7,785 2,000 01-0501-2-720000 INSURANCE 729,460 706,170 (23,290) 01-0501-3-705000 CONTRACTUAL SERVICES 360,650 378,650 18,000 01-0502-1-701000 SALARIES - UNIFORMED 3,115,040 3,024,580 (90,460) 01-0503-1-701000 SALARIES - UNIFORMED 592,030 682,485 90,455 01-0603-2-720000 INSURANCE 694,270 655,740 (38,530) 01-0603-3-728000 TECHNICAL SERVICES 39,000 38,500 (500) 01-0701-2-720000 INSURANCE 138,380 132,490 (5,890) 01-0701-5-728000 TREE SURGERY AND SPRAYING 100,000 130,000 30,000 01-0701-7-713000 MAINTENANCE GROUNDS 57,200 76,200 19,000 01-0702-1-701000 SALARIES - STAFF 195,675 196,360 685 01-0702-2-720000 INSURANCE 45,725 43,655 (2,070) 01-0702-8-788000 TRANSFER SPORTS COMPLEX-DEBT 361,345 530,345 169,000 01-0703-1-701000 SALARIES - ADMINISTRATIVE 35,050 35,355 305 TOTAL EXPENDITURES 23,171,415 23,387,535 23,387,535
FUND 07-MOTOR FUEL TAX EXPENDITURES 705,100 07-0000-0-716000 MAINT STREETS & ALLEYS 55,100 93,000 37,900 07-0000-0-738000 ASPHALT RESURFACING 650,000 656,700 6,700 TOTAL EXPENDITURES 705,100 749,700 749,700 Fund 13 - HOTEL/MOTEL TAX FUND EXPENDITURES 266,370 13-0000-0-762000 CIVIC CENTER 15,200 35,200 20,000 TOTAL EXPENDITURES 266,370 286,370 286,370 Fund 14 - COMMUTER PARKING FUND EXPENDITURES 325,285 14-0000-2-720000 INSURANCE 14,170 13,545 (625) 14-0000-6-791000 DOWNTOWN STATION IMPROVEMENT 3,000 13,000 10,000 14-0000-6-792000 PRAIRIE CROSSING STATION IMPROVEME 5,000 (5,000) TOTAL EXPENDITURES 325,285 329,660 329,660 Fund 20 - UTILITY FUND REVENUES 8,208,500 20-0000-0-644000 WATER SALES 4,977,500 4,850,000 (127,500) 20-0000-0-647000 SEWER CHARGES 2,678,000 2,700,000 22,000 20-0000-0-698000 BOND PROCEEDS 4,300,000 4,300,000 TOTAL REVENUE 8,208,500 12,403,000 12,403,000 EXPENDITURES 11,000,360 20-2020-1-701000 SALARIES - ADMINISTRATIVE 185,710 187,320 1,610 20-2020-2-720000 INSURANCE 72,950 72,300 (650) 20-2020-5-798000 PURCHASE OF WATER - CLCJAWA 2,606,000 2,435,000 (171,000) 20-2021-1-701000 SALARIES - ADMINISTRATIVE 120,895 121,975 1,080 20-2021-2-720000 INSURANCE 41,270 41,290 20 20-2022-1-701000 SALARIES - ADMINISTRATIVE 56,160 57,060 900 20-2022-2-720000 INSURANCE 85,130 81,425 (3,705) 20-2024-6-772000 UNDERGROUND IMPROVEMENT 2,294,385 2,327,095 32,710 TOTAL EXPENDITURES 11,000,360 10,861,325 10,861,325 Fund 30 - VEHICLE MAINT/REPL SERVICE FD 1,324,505 30-0000-2-720000 INSURANCE 56,135 55,210 (925) TOTAL EXPENDITURES 1,324,505 1,323,580 1,323,580
Fund 31 - TECHNOLOGY EQUIP/REPL SER FD 499,190 31-0000-1-701000 SALARIES ADMINISTRATION 112,645 113,005 360 31-0000-2-720000 INSURANCE 75 125 50 31-0000-6-790000 CAPITAL OUTLAY 133,110 136,110 3,000 TOTAL EXPENDITURES 499,190 502,600 502,600 Fund 40 - CAPITAL IMPROVEMENT FUND EXPENDITURES 1,399,500 40-0000-0-773000 ANNUAL ROAD IMPROVEMENT PRGM 995,000 1,006,575 11,575 TOTAL EXPENDITURES 1,399,500 1,411,075 1,411,075 Fund 41 - ROAD IMPROVEMENT FUND REVENUES 1,000 41-0000-0-698 BOND PROCEEDS 0 5,000,000 5,000,000 TOTAL REVENUES 1,000 5,001,000 5,001,000 EXPENDITURES 4,099,000 41-0000-6-773000 ROAD REHABILITATION 4,099,000 4,144,215 45,215 TOTAL EXPENDITURES 4,099,000 4,144,215 4,144,215 Fund 60 - LIBERTYVILLE SPORTS COMP FUND REVENUES 3,013,875 60-6004-0-697000 TRANSFER FROM GENERAL-DEBT 361,345 530,345 169,000 TOTAL REVENUES 3,013,875 3,182,875 3,182,875 EXPENDITURES 3,013,875 60-6001-1-701000 SALARIES-ADMINISTRATIVE STAFF 262,155 264,495 2,340 60-6001-2-720000 INSURANCE 90,500 86,620 (3,880) 60-6001-6-790000 CAPITAL OUTLAY 170,000 170,000 60-6002-1-701000 SALARIES-ADMINISTRATIVE STAFF 24,310 24,850 540 TOTAL EXPENDITURES 3,013,875 3,182,875 3,182,875