HAL L COUNT Y B OARD OF COM MIS S IONE RS WORK S E S S ION MINUTES Hall Cou n ty Govern men t Ce n ter 2 nd Floor 2875 B row ns Bri dge Road, Gai nesvil l e, GA 30504 July 11, 2016 3:00 p.m. 1. Call to Ord er Chairman Mecum called the meeting to order at 3:26 p.m. Present Chairman Richard Mecum, Vice Chairman Scott Gibbs and Commissioners; Kathy Cooper, Billy Powell and Jeff Stowe Also present were County Administrator Randy Knighton, Assistant County Administrator Marty Nix, Commission Clerk Lisa Ritchie, and County Attorney Bill Blalock 2. Appointments for Consideration a. Georgia Department of Behavioral Health and Development Disabilities (DBHDD) Unfilled Appointment There was a consensus to add the appointment of Jo Ellen Young to the DBHDD to the July 14, 2016 Commissioners Voting Meeting Consent Agenda. b. Georgia Mountains Regional Commission (GMRC) Deborah Mack (Private Sector Representative) There was a consensus to add the re-appointment of Deborah Mack to the GMRC to the July 14, 2016 Commissioners Voting Meeting Consent Agenda. Chairman Mecum stated that several people were in attendance to discuss the application of Mincey Marble. He said that the item would be heard at the Voting Meeting on Thursday during the Public Hearing of the item. Commissioner Gibbs explained that state laws provide for equal opportunity to be given to both sides; in favor of and in opposition of. He said that the applicant was not in attendance. He said that the Public Hearing had been advertised for Thursday, July 14, at 6:00 p.m. Page 1 of 6
3. Report from Environmental Health Kelly Hairston a. SECOND READING AND PUBLIC HEARING of a Resolution to Amend Chapter 8.190 Entitled Local Public Health Regulations of Title 8 of the Official Code of Hall County, Georgia. Kelly Hairston, Environmental Health County Manager, addressed the Board. She stated that the requested amendments will reflect changes due to Environmental Health being moved from Human Resources to Public Health. There was a consensus to add item 3.a. to the July 14, 2016 Commissioners Voting 4. Report from Grants Jessica Robinson Jessica Robinson, Grants Manager, addressed the Board. a. To approve the contract agreement for assistance from the Georgia Mountain Regional Commission (GMRC) for the Appalachian Regional Commission's (ARC) Federal Assistance Pre-Application and Application for Hall County s Cultural Heritage and Economic Development initiative for the Northeast Georgia Regional Visitors/Heritage Center (Healan s Mill Project) and authorize Chairman Mecum to complete the contract agreement documents. There was a consensus to add item 4.a. to the July 14, 2016 Commissioners Voting Meeting Consent Agenda. b. To approve the submission of the Pre-Application for the Appalachian Regional Commission's (ARC) Federal Assistance program and if approved the Application for Hall County s Cultural Heritage and Economic Development program for the Northeast Georgia Regional Visitors/Heritage Center (Healan s Mill Project), appoint the Grant Manager as program designee and authorize Chairman Mecum to complete the grant application and award documents. There was a consensus to add item 4.b. to the July 14, 2016 Commissioners Voting Meeting Consent Agenda. 5. Rep ort f ro m Planning Srikanth Yamala Srikanth Yamala, Planning Director, addressed the Board. a. Application of Cox Truck & Van Inc. to rezone from AR-IV to H-B, a 35.21± acre tract located on the east side of Athens Highway, 1,400± ft. from its intersection with Gaines Mill Road; a.k.a. 2177 Athens Highway; Tax Parcel 15022D000011. Proposed Use: Junk yard and to vary Gateway Corridors Overlay District architectural standards. Commission District 4. Page 2 of 6
Mr. Yamala stated that the Planning Commission recommends approval with one condition. There was a consensus to add item 5.a. to the July 14, 2016 Commissioners Voting b. Application of Kenneth & Christine Jonick to amend conditions of an existing PCD on a 5.0± acre tract located on the east side of McEver Road at its intersection with Lake Run Drive; a.k.a. 6593 McEver Road; Tax Parcel 08150 002024. Proposed Use: To increase the permitted number of people for outdoor events. Commission District 1. Mr. Yamala stated that the Planning Commission recommends approval with one condition. There was a consensus to add item 5.b. to the July 14, 2016 Commissioners Voting c. Application of Adventures in Missions. Inc to rezone from AR-IV to POD, a 24.97± acre tract located on the south side of Wellspring Trail at its intersection with Bogus Road; a.k.a. 6000 Wellspring Trail; Tax Parcels 12046 000001 and 048. Proposed Use: Office facilities and team training campus. Commission District 3. Mr. Yamala stated that the Planning Commission recommends approval with seven conditions. There was a consensus to add item 5.c. to the July 14, 2016 Commissioners Voting d. Application of Mincey Marble Manufacturing, Inc. to rezone from AR-III to I-II, a 11.63± tract located on the north side of Browns Bridge Road, 575± ft. from its intersection with Spainhill Drive; a.k.a. 4320, 4346, 4466 Browns Bridge Road; Tax Parcels 08057 002003, 004 and 005. Proposed Use: Marble Manufacturing. Commission District 2. Mr. Yamala stated that the Planning Commission recommends approval with five conditions. Commissioner Stowe directed Mr. Yamala to verify that the sign meets required standards. There was a consensus to add item 5.d. to the July 14, 2016 Commissioners Voting e. Application of ARW Group, LLC to rezone from AR-IV to PRD and PCD, a 508.72± acre tract located on the east side of Old Winder Highway, 1,000± ft. from Page 3 of 6
its intersection with Howington Road; a.k.a. 5445 and 5601 Old Winder Highway; Tax Parcels 15039A000006 and 013. Proposed Use: Mixed Use Development. Commission District 1. Mr. Yamala stated that the Planning Commission recommends approval with six conditions. There was a consensus to add item 5.e. to the July 14, 2016 Commissioners Voting 6. Rep ort f ro m Pu b lic Work s Ken Rea rd en Ken Rearden, Public Works & Utilities Director, addressed the Board. a. First Reading and Public Hearing to delete specified sections of Title 16 of The Official Code of Hall County, Georgia, and to substitute in lieu thereof newly revised sections of the same section numbers and titles as set forth, and authorize Board of Commissioners to executive Resolution. Commission Districts 1, 2, 3 & 4. Mr. Rearden stated that this item is in regards to sidewalk regulations. There was a consensus to add item 6.a. to the July 14, 2016 Commissioners Voting b. First Reading and Public Hearing to consider the request to approve the abandonment of a section of right-of-way on Clark Drive which is a privately maintained public road. Section proposed for abandonment is approximately 113+/- feet in length. Commission District 1. There was a consensus to add item 6.b. to the July 14, 2016 Commissioners Voting c. First Reading and Public Hearing to consider the request to approve the abandonment of a section of right-of-way on Hilltop Circle to resolve a garage encroachment on a privately maintained public road. Section has an area of approximately 1,450+/- square feet. Commission District 2. There was a consensus to add item 6.c. to the July 14, 2016 Commissioners Voting d. Consider release of $15,333.00 Irrevocable Letter of Credit for the Sidewalks in Summer Creek Estates Subdivision. Commission District 4. There was a consensus to add item 6.d. to the July 14, 2016 Commissioners Voting Meeting Consent Agenda. 7. Report from Purchasing Tim Sims Page 4 of 6
Tim Sims, Purchasing Manager, addressed the Board. a. IFB 063-36 Furnish & Install Metal Roof (Fire Department) There was a consensus to add item 7.a. to the July 14, 2016 Commissioners Voting Meeting Consent Agenda with the award to Wade Realty & Contracting. b. IFB 009-37 Janitorial Supplies Annual Contract There was a consensus to add item 7.b. to the July 14, 2016 Commissioners Voting Meeting Consent Agenda with the award to Gainesville Janitor Supply. c. IFB 013-37 Printing Services Annual Contract There was a consensus to add item 7.c. to the July 14, 2016 Commissioners Voting Meeting Consent Agenda with the award to Reach Technologies. d. IFB 014-37 Toner and Inkjet Cartridges Annual Contract There was a consensus to add item 7.d. to the July 14, 2016 Commissioners Voting Meeting Consent Agenda with the award to Advanced Office Solutions. e. Pierce Enforcer Ascendant 107 Ladder Truck There was a consensus to add item 7.e. to the July 14, 2016 Commissioners Voting Meeting Consent Agenda with the award to Pierce Manufacturing, Inc. Ten-9 Fire Equipment. 8. Rep ort f ro m County Attorney B i l l B l a l o c k a. Tax Refund Request of Terri Underwood, on behalf of her brother Russell Rego Mr. Blalock stated that based on the exemption for disabled veterans no provision in the law allowing for a tax refund. Mr. Blalock sent his recommendation in to the Attorney General s Office for an informal second opinion. The Attorney General s Office concurred with Mr. Blalock. Mr. Blalock recommended denial of the tax refund. 9. Rep ort f ro m Cou n ty Ad m i n i s t r a t o r Randy Knighton a. Old Business Mr. Knighton stated that proposals to address minimum lot sizes and residential storage units and the fireworks items will be brought before the Board in a few weeks. Page 5 of 6
10. Public Commen ts 2 min u tes p er sp ea k er/20 min u tes maxi mu m Lewis Miller, 4592 Lakeview Lane, addressed the Board in opposition to Mincey Marble Mr. Blalock stated that comments for Public Hearings need to be held until the Public Hearing on Thursday, July 14, 2016. 11. Commission Time Commissioner Kathy Cooper, Commission District 1, did not have any items to report. Commissioner Billy Powell, Commission District 2, did not have any items to report. Commissioner Scott Gibbs, Commission District 3, expressed his appreciation for the great job that was done at Laurel Park. Commissioner Jeff Stowe, Commission District 4, did not have any items to report. Chairman Richard Mecum stated that the fireworks at Laurel Park were the best so far. Marty Nix, Assistant County Administrator, stated that a lot of planning by fire, EMS, etc. was done. 12. Adjourn Work Session With no further business, Chairman Mecum adjourned the meeting at 4:37 p.m. Page 6 of 6