***Monday, October 8, 2018, Commissioners did not meet due to the Columbus Day Holiday. ***Tuesday, October 9, 2018, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Walt Kirby, and Deputy Clerk Michelle Rohrwasser. Commissioner LeAlan Pinkerton and Clerk Glenda Poston were tending to other matters. 9:00 a.m., Road and Bridge Department Superintendent Clint Kimball joined the meeting to give the departmental report. A written report was presented. Repairs to Deep Creek Loop are going very well and it s a seven day per week project. Mr. Kimball said a lot of trapped water has been drained. Mr. Kimball said County Civil Attorney Tevis Hull was going to review the maps for rights of way and he is hoping to move forward with that. Commissioner Kirby moved to sign documents related to the right of way acquisition/land purchase associated with the Kootenai Trail Road (Atkins Canyon) repair project once they have been reviewed and approved by County Civil Attorney Tevis Hull. Chairman Dinning yielded the chair to second. Motion passed unanimously. Mr. Kimball said part of the agreement with Ervin Madson for property associated with the Kootenai Road Repair project (Atkins Canyon) is that Road and Bridge will apply chipseal totaling 1,300 to 1,400 feet to Mr. Madson s driveway, but it s to the county s benefit. The meeting with Mr. Kimball ended at 9:06 a.m. Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)c, to acquire an interest in real property which is not owned by a public agency; and 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent or public school student. Chairman Dinning yielded the chair to second. Commissioners voted as follows: Chairman Dinning aye and Commissioner Kirby aye. Motion passed unanimously. The executive session ended at 9:20 a.m. No action was taken. Commissioners reviewed claims for payment. Fund totals are as follows: Current Expense $ 22,152.63 Road & Bridge 61,968.81 Airport 3,433.16 District Court 1,293.06 Justice Fund 13,646.08 911 Funds 878.71 Indigent & Charity 10,929.01 Junior College Tuition 27,978.00 Parks and Recreation 1,549.72 Revaluation 109.53 Solid Waste 3,380.28 October 8 & 9, 2018 1
Tort 644.00 Veterans Memorial 105.23 Weeds 225.96 Restorium 15,723.49 Waterways 123.01 Grants, Fire Mitigation 6,569.57 TOTAL $170,710.25 Trusts Boundary Co. Drug Court Trust 33.93 Indigent Reimbursements 46,427.00 Motor Vehicle Trust Acct 19.00 Odyssey Court Trust Account 21,455.00 Odyssey Restitution Trust Acct 365.12 TOTAL $68,300.05 GRAND TOTAL $239,010.30 Citizens are invited to inspect detailed records on file in the Courthouse (individual claims & Commissioners allowance & warrant register record 2018-2019). County Civil Attorney Tevis Hull joined the meeting at 9:17 a.m. Commissioners brought Attorney Hull up to speed on various matters. Attorney Hull left the meeting at 9:53 a.m. Treasurer Sue Larson joined the meeting. Commissioner Kirby moved to certify the Boundary County TV Translator fee of $20.00 for the following properties to the Real property roll for collection as presented: RP65N02E306751A, RP65N02E308700A, RP65N02E313162A, RP65N02E340010A, RP65N02E340143A, RP65N02E340611A, RP65N02E340760A, RP65N02E341812A, RP65N02E344210A, RP65N02E347821A, RP65N02E348540A, RP65N02E350160A, RP65N02E350441A, RP65N02E350611A, RP65N02E350763A, RP65N02E351191A, RP65N02E351500A, RP65N02E353010A, RP65N02E353311A, RP65N02E353312A, RP65N02E353315A, RP65N02E355102A, RP65N02E355850A, RP65N02E356300A, RP65N02E356312A, RP65N02E356610A, RP65N02E358110A, RP65N02W232860A, RP65N02W233611A, RP65N02W234200A, RP65N02W234222A, RP65N02W234501A, RP65N02W234505A, RP65N02W234650A, RP65N02W235500A, RP65N02W242260A, RP65N02W257340A, RP65N02W257950A, and RP65N02W261810A. Chairman Dinning yielded the chair to second. Motion passed unanimously. October 8 & 9, 2018 2
Commissioner Kirby moved to certify the following delinquent mobile home property taxes to the Real Property Roll for collection: parcel #MH62N03E22481AA to #RP62N03E224812A in the amount of $423.61. Chairman Dinning Commissioner Kirby moved to certify the delinquent Cabinet Mountain Water District charges for the following properties to the Real Property Roll for collection: RP60N01E050100A for the amount of $33.30, RP60N01E054826A for the amount of $50.74, RP60N01E054900A for the amount of $72.34, RP60N01W238250A for the amount of $101.22, RP60N01W242600A for the amount of $149.12, RP60N01W243010A for the amount of $2,141.60, RP60N01W261152A for the amount of $1,172.52, RP61N01E119461A for the amount of $748.10, RP61N01E136203A for the amount of $96.30, RP61N01W349449A for the amount of $435.40, RP61N02E180010A for the amount of $651.84, and RP62N01E349006A for the amount of $280.58. Chairman Dinning Commissioner Kirby moved to certify the delinquent Three Mile Water District charges for the following properties to the Real Property Roll for collection: RP004000000030A for the amount of $451.26, RP004800010040A for the amount of $153.62, RP008300000060A for the amount of $315.74, RP62N01E020501A for the amount of $451.24, RP62N01E021955A for the amount of $843.02, RP62N01E106400A for the amount of $22.80, RP62N01E123150A for the amount of $451.26, RP62N01E126900A for the amount of $80.34, RP62N01E142841A for the amount of $451.22, RP62N01E142861A for the amount of $451.24, RP62N01E142870A for the amount of $451.24, RP62N01E153460A for the amount of $452.24, RP62N02E089100A for the amount of $404.42, RP62N02E161195A for the amount of $124.68, RP62N02E170705A for the amount of $451.20, RP62N02E171810A for the amount of $164.44, RP62N02E174661A for the amount of $51.80, RP62N02E174665A for the amount of $609.76, RP62N02E182380A for the amount of $455.96, and RP62N02E212390A for the amount of $451.26. Chairman Dinning yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to certify the delinquent Yield taxes for the following parcels to the Real Property Roll for collection: RP63N01E143610A for the amount of $1,351.86, RP62N02E252550A for the amount of $18.92, and RP61N03E038410A for the amount of $1,029.20. Chairman Dinning 10:22 a.m. Sheriff Dave Kramer, Chief Deputy Sheriff Rich Stephens, and County Civil Attorney Tevis Hull joined the meeting. Commissioner Kirby moved to cancel taxes for year 2017 in the amount of $116.92, fees in the amount of $151.04, penalty totaling $5.36, and interest in the amount of $25.34 for a total of $298.66 for parcel #MH62N03E22481AA as the delinquent mobile home taxes have been certified to the 2018 Real Property Roll for collection. Chairman Dinning yielded the chair to second. Motion passed unanimously. Treasurer Larson left the meeting. Commissioner Kirby moved to approve minutes of September 17 & 18, 2018. Chairman Dinning October 8 & 9, 2018 3
Commissioner Kirby moved to sign the Certificates of Residency for Kayla Welton, Karen Glazier, Shelley Warden, and Gabriella Barajas. Chairman Dinning yielded the chair to second. Motion passed unanimously. Commissioners tended to administrative duties. Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)f, to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated, but imminently likely to be litigated. Chairman Dinning yielded the chair to second. Commissioners voted as follows: Chairman Dinning aye and Commissioner Kirby aye. Motion passed unanimously. The executive session ended at 10:29 a.m. No action was taken. Sheriff Kramer and Commissioners discussed the Bulletproof Vest Partnership program. Commissioner Kirby moved to authorize the Sheriff s Office to apply for funding through the Bulletproof Vest Partnership Reimbursement program for fiscal year 2018. Chairman Dinning Chief Deputy Sheriff Stephens left the meeting at 10:32 a.m. Sheriff Kramer updated Commissioners on the Livescan System for processing finger and palm prints electronically. The Sheriff s Office is eligible for this grant amount of up to $20,000. The cost of the equipment is $15,000, but there is a costly yearly maintenance fee of $2,000 per year so the Sheriff s Office is going to request bundling the first three years of the maintenance agreement with the scan machine, according to Sheriff Kramer. Commissioner Kirby moved to approve the Sheriff s Office and Boundary County seeking a grant through the Livescan System in the amount of $20,000.00 for the processing of finger and palm prints and to sign the Memorandum of Agreement with the Idaho State Police Department for this program. Chairman Dinning Commissioner Kirby moved to adopt resolution 2018-28. A resolution increasing fiscal year 2017-2018 Justice Fund Sheriff budget due to receipt of unanticipated revenue. Chairman Dinning Resolution 2018-28 reads as follows: Resolution 2018-28 Increasing Fiscal Year 2017-2018 Justice Fund Sheriff Budget Due to Receipt of Unanticipated Revenue WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish an operating budget for the Justice Fund Sheriff Budget for fiscal year 2017-2018, and WHEREAS, $15,373.50 has been received from the Burlington Northern Santa Fe (BNSF) Railway Foundation to be used to purchase defibrillators for the Boundary County Sheriff s Office, and October 8 & 9, 2018 4
WHEREAS, this revenue was unanticipated and the Boundary County Commissioners deem it in the best interest of the general public of Boundary County to increase the Fiscal Year 2017-2018 Justice Fund Sheriff Budget for that purpose, and WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and WHEREAS, it is appropriate to increase the fiscal year 2017-2018 Justice Fund revenue account number 0008-00-0324-0010 and the Justice Fund Sheriff Budget expense account number 08-02-440-02, Supplies Deputies, in the amount of $15,373.50, and NOW THEREFORE, upon motion duly made, seconded and unanimously carried, IT IS RESOLVED that the increase to the fiscal year 2017-2018 Justice Fund revenue account number 0008-00-0324-0010 and the Justice Fund Sheriff Budget expense account number 08-02-440-02, Supplies Deputies, in the amount of $15,373.50, is hereby authorized and ordered, and IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor. DATED this 9th day of October 2018 to be effective September 30, 2018. COUNTY OF BOUNDARY BOARD OF COUNTY COMMISSIONERS s/ Dan R. Dinning, Chairman s/ LeAlan L. Pinkerton, Commissioner s/ Walt Kirby, Commissioner ATTEST: s/ Glenda Poston, Clerk of the Board of County Commissioners Recorded as instrument #275626 Commissioner Kirby moved to approve the minutes of September 24 & 25, 2018. Chairman Dinning Commissioner Kirby moved to approve the minutes of October 1 & 2, 2018. Chairman Dinning 11:03 a.m., Planning and Zoning Office Administrator John Moss joined the meeting at Commissioners request. Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Chairman Dinning yielded the chair to second. Commissioners voted as follows: Chairman Dinning aye and Commissioner Kirby aye. Motion passed unanimously. The executive session ended at 11:15 a.m. No action was taken. Commissioners recessed for lunch at 11:15 a.m. October 8 & 9, 2018 5
1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dan Dinning, Commissioner Walt Kirby and Deputy Clerk Michelle Rohrwasser. 1:30 p.m., Restorium Administrator Karlene Magee and Assistant Administrator Pam Barton joined the meeting to update Commissioners on Restorium matters. Ms. Barton reviewed Restorium statistics as far as employee hours worked, food costs, etc. Chairman Dinning said the information presented is wonderful. The current resident count is 37. Medicaid has a new billing system so once paperwork is completed the Restorium can bill through Blue Cross instead of Medicaid. Commissioners, Ms. Barton and Ms. Magee discussed a matter regarding a claim that was denied having to do with work done by Bonners Ferry Builders for leaks that were found, etc. Ms. Magee spoke of asking for an invoice for work done in the nurse s office and how the bay window now accommodates a heating/cooling unit. That work was completed and paid for, according to Ms. Magee. Ms. Magee said she is asking for a revised estimate for needed kitchen repairs, but to change the estimate to include stainless steel countertops. Ms. Magee said she didn t get the bid until September 17 th so she couldn t submit it for that time. Those present discussed the sprinkler system at the Restorium having issues with freezing, which caused other problems. These are issues that were budgeted for this last year. Ms. Magee said they weren t going to submit the payment until the job was completed. Chairman Dinning said Commissioners had heard that a contractor was paid prior to the work being done. Chairman Dinning explained how in the past other departments would spend their budget at the end of the year just to spend it and he urged Ms. Magee and Ms. Barton not to get into doing that. Ms. Magee spoke of having to prioritize the projects and they are very cautious with the Restorium budget so she doesn t want Commissioners to think they are trying to slip things by. Chairman Dinning said to find out the costs of the projects so they can be discussed at the next meeting. Ms. Magee informed Commissioners that the amount anticipated for revenue was exceeded. Commissioners said to go ahead and fix the leak at a cost of approximately $3,500, have the phone set up at the nurse s station for a cost of $2,980, and repair the flooring issue at the cost of $500. Those present discussed a matter pertaining to food storage such the need for employees to keep their food separate from residents food, etc. Ms. Magee and Ms. Barton informed Commissioners of the Medicaid rate increase. The meeting with Ms. Barton and Ms. Magee ended at 2:20 p.m. There being no further business, the meeting adjourned at 2:20 p.m. ATTEST: DAN R. DINNING, Chairman GLENDA POSTON, Clerk By: Michelle Rohrwasser, Deputy Clerk October 8 & 9, 2018 6