Commissioners Court January 28, 2014 NOTICE OF A MEETING OF THE COMMISSIONERS COURT OF HAYS COUNTY, TEXAS This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 28th day of January, 2014, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects: CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag ROLL CALL 1 4 2 5-6 PRESENTATIONS & PROCLAMATIONS Presentation regarding budget transparency software for Counties and Cities developed by Budget Infographics LLC. INGALSBE Adopt a proclamation recognizing Phil Wilson's service as Executive Director of the Texas Department of Transportation. COBB/CONLEY PUBLIC COMMENTS At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety. NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS. CONSENT ITEMS The following may be acted upon in one motion. A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action. 3 7 Approve payments of county invoices. HERZOG 4 8 Approve Commissioners Court Minutes of January 21, 2014. COBB/GONZALEZ 5 9 Authorize Institutional OSSF Permit at 21701 N IH 35, Kyle, TX. INGALSBE/MCINNIS 6 10 Authorize Institutional OSSF Permit at Posey Road Business Park Section One, San Marcos, TX. CONLEY/MCINNIS 7 11 Authorize Institutional OSSF Permit at 200 Windy Hills Road, Dripping Springs, TX. 8 12 WHISENANT Accept a 1988 Kawasaki Mule, Mod. KAFA40B1 (see attached images) through the 1033 Program (military surplus equipment) with a value of $6,000. WHISENANT 9 13-19 Accept the 2013 Racial Profile Report from Constable Precinct 3. CONLEY/AYRES 10 20 Approve the reappointment of Steve Janda and Marilyn Miller to ESD #6. WHISENANT ACTION ITEMS 11 21 12 22-29 ROADS Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement between Hays County and the Central Texas Regional Mobility Authority (CTRMA) related to design and construction of a new state highway segment extending approximately 3.6 miles from MoPac to FM1626. JONES SUBDIVISIONS SUB-102 Replat of Lot 3E, of the Replat of Lot 2 & Lot 3, Werth Subdivision (14 lots). Discussion and possible action to approve final plat; accept construction of street and drainage improvements and a two year maintenance bond in the amount of $8,300.00. WHISENANT/MCINNIS
13 30-36 14 37 15 38 16 39 17 40 MISCELLANEOUS Discussion and possible action to award a prop building contract to Lake Services, Inc. in the amount of $27,500.00 with 50% ($13,750.00) payment in advance. COBB/JOHNSON Discussion and possible action to appoint five (5) members, one (1) facilitator, with alternates to the Hays County Grievance Committee pursuant to Section 3.23 of the Hays County Employee Personnel Policy. COBB Discussion and possible action to appoint nine (9) members and alternate members to the Salary Grievance Committee pursuant to Section 152.014 of the Texas Local Government Code. COBB Discussion and possible action to appoint two (2) members to the Labor Relations/Merit Review Committees pursuant to the Collective Bargaining Agreement between Hays County and Hays County Law Enforcement Association (HCLEA). COBB Discussion and possible action to authorize payment of $719.17 to Goodyear for vehicle maintenance and repair items, for Constable 2, in which no purchase order was obtained. JONES/KOHLER EXECUTIVE SESSIONS The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. 18 41 19 42 20 43 21 44 22 45 Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the Hays County Civic Center and contiguous properties located in Precinct 1. Possible action may follow in open court. COBB Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects Glass, Wheat and Upland. Possible action may follow in open court. INGALSBE Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. COBB Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding 131 North Guadalupe Street, San Marcos, Texas. Possible action may follow in open court. COBB Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel and deliberation regarding the Hays County Property Use Policy. COBB STANDING AGENDA ITEMS The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises. 23 Discussion of issues related to inmate population at the Hays County Jail. COBB/CUTLER 24 Discussion and possible action related to the burn ban and/or disaster declaration. COBB/CHAMBERS Discussion of issues related to proposed capital construction projects in Hays County, including but not 25 limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow. INGALSBE 26 Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR. Possible action may follow. COBB 27 Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency. WHISENANT ADJOURNMENT
Posted by 5:00 o'clock P.M. on the 24 th day of January, 2014 COMMISSIONERS COURT, HAYS COUNTY, TEXAS CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.
24B49B74B99B124B149B174B199B224B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Presentation regarding budget transparency software for Counties and Cities developed by Budget Infographics LLC. ITEM TYPE MEETING DATE AMOUNT REQUIRED PROCLAMATIONS/PRESENTATIONS January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR INGALSBE N/A SUMMARY Larry Peterson of Budget Infographics will present information regarding software that has been developed to allow for further transparency of County and City budgets. 4
24B49B74B99B124B149B174B199B224B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Adopt a proclamation recognizing Phil Wilson's service as Executive Director of the Texas Department of Transportation. ITEM TYPE MEETING DATE AMOUNT REQUIRED PROCLAMATIONS/PRESENTATIONS January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR COBB CONLEY SUMMARY Mr. Wilson became the Executive Director of TxDOT in October of 2011. Through Mr. Wilson's leadership, TxDOT experienced great success and was a great partner of Hays County. Mr. Wilson will begin his duties as the General Manager of LCRA on February 1st. 5
PROCLAMATION OF THE HAYS COUNTY COMMISSIONERS COURT Recognition of Phil Wilson s Exceptional Service as the Executive Director of the Texas Department of Transportation STATE OF TEXAS COUNTY OF HAYS WHEREAS, Phil Wilson served as Executive Director of the Texas Department of Transportation from October of 2011 to January of 2014; and WHEREAS, the residents of Hays County have benefitted from Mr. Wilson s dedication to improving safe and reliable transportation throughout the State of Texas; and WHEREAS, the Department of Transportation has experienced great success and improved efficiencies under the leadership of Mr. Wilson; and WHEREAS, the Hays County Commissioners Court wishes to properly show their gratitude for Mr. Wilson s service and his ability to develop a strong relationship between the Department and the County that will serve the citizens of Hays County well into the future; NOW, THEREFORE, BE IT PROCLAIMED BY THE COMMISSIONERS COURT OF HAYS COUNTY, TEXAS THAT: Phil Wilson shall be recognized for his exceptional service as the Executive Director of the Texas Department of Transportation. PASSED AND APPROVED this 28 th day of January, 2014. Bert Cobb, M.D. Hays County Judge Debbie Gonzales Ingalsbe Mark Jones Commissioner, Pct. 1 Commissioner, Pct. 2 Will Conley Ray Whisenant Commissioner, Pct. 3 Commissioner, Pct. 4 ATTEST: Liz Gonzalez County Clerk 6
AGENDA ITEM Approve payment of County invoices. AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR APPROVAL: N/A REQUESTED BY SPONSOR CO-SPONSOR Auditor s Office HERZOG N/A SUMMARY 7
AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Approve Commissioner Court Minutes of January 21, 2014. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Gonzalez COBB N/A SUMMARY 8
26B54B82B110B138B166B194B222B250B 27B55B83B111B139B167B195B223B251B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Authorize Institutional OSSF Permit at 21701 N IH 35, Kyle, TX. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT January 28, 2014 N/A LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Roxie McInnis, Development Services Manager INGALSBE N/A SUMMARY Travis Mitchell is proposing an OSSF to serve a Motorsport Retail Business in Precinct 1. This property is 2.24 acres. Water will be supplied by public water system. The system designer, Jon Maass, R.S. has designed a treatment system which consists of standard treatment and an equalization tank to equalize the effluent dispersal to a low pressure dosed leaching chamber drainfield at a daily usage rate of 96 gallons. 9
26B54B82B110B138B166B194B222B250B 27B55B83B111B139B167B195B223B251B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Authorize Institutional OSSF Permit at Posey Road Business Park Section One, San Marcos, TX. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT January 28, 2014 N/A LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Roxie McInnis, Development Services Manager CONLEY N/A SUMMARY Pro Build Real Estate Holdings is proposing an OSSF to serve a Veolia Transportation shuttle bus service center in Precinct 3. This property is 3.226 acres in the Posey Road Business Park Subdivision Section One. Water will be supplied by public water system. The system designer, Jeff Snowden, P.E. has designed a treatment system which consists of standard treatment and an equalization tank to equalize the effluent dispersal to a drip irrigation dispersal field at a daily usage rate of 155 gallons. 10
27B56B85B114B143B172B201B230B259B 28B57B86B115B144B173B202B231B260B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Authorize Institutional OSSF Permit at 200 Windy Hills Road, Dripping Springs, TX. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT January 28, 2014 N/A LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Roxie McInnis, Development Services Manager WHISENANT N/A SUMMARY 26BRobert Avera is proposing an RV park that will include 11 RV spaces in Precinct 4. The on-site sewage facility was designed by Kyle DeHart, R.S. for a daily flow rate of 720 gallons. The property is 54.48 acres in size. This on-site sewage facility is composed of pretreatment tank aerated with vacuum bubble technology, equalization tank, and a 1000 gallon per day aerobic treatment unit. A pump tank will dose the metered flow to a low pressure dosed dispersal field. The water supply will be private water well. 11
AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Accept a 1988 Kawasaki Mule, Mod. KAFA40B1 (see attached images) through the 1033 Program (military surplus equipment) with a value of $6,000.. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG REQUESTED BY SPONSOR CO-SPONSOR WHISENANT N/A SUMMARY 25BConstables are very active within their community, and frequently are called upon to attend or work special events, i.e. parades, rodeo s, Founder s Days, etc. These events may be located in an area as small as 1-2 acres or as large as 50-100 acres; but are always attended by a large number of the public. The use of this vehicle will allow the Constables and/or their Deputies to quickly maneuver around or through a crowd at these events. 12
AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Accept the 2013 Racial Profile Report from Constable Precinct 3. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Constable Ayres CONLEY N/A SUMMARY 13
DARRELL W. AYRES Constable Hays County Precinct 3 January 28, 2014 Since January 1, 2003, the Hays County Constables Office of Precinct 3 in accordance with the Texas Racial Profiling Law (S.B. No. 1074), has been collecting contact data for the purpose of indentifying and responding (if necessary) to concerns regarding racial profiling practices. It is my hope that the findings in this report will serve as evidence that the Precinct 3 Constables office continues to strive towards the goal of maintaining strong relations with the community. In this report, the reader will encounter several sections designed at providing background information on the rationale and objectives of the Texas Racial Profiling Law. These sections contain information relevant to the institutional policies adopted by the Precinct 3 Constables Office banishing the practice of racial profiling among its officers. The Final components of this report provide statistical data relevant to the public contacts made during the period of 1/1/13 and 12/31/13. It is my sincere hope that the channels of communication between the community leaders and the Precinct 3 Constables Office continue to strengthen as we move forward to meet the challenges of the near future. Sincerely, Darrell W. Ayres Hays County Constable Pct. 3 1 P.O. Box 1316 / 14306 Ranch Road 12, # 10, Wimberley, Texas 78676 Fax: 512-847-7352 Office: 512-847-5532 e-mail: darrell_ayres@co.hays.tx.us 14
Community Partnerships Although the Precinct 3 Constables Office has always enjoyed the support from the community, since January 1, 2003, it has made extraordinary efforts to reach out to community leaders. This effort has been well received in the Wimberley Valley, surrounding communities and all of Precinct 3. The Pct. 3 Constables Office, through its public information officer, has kept the public informed of the traffic contact data collection effort. Further, it plans to present the data analyzed, on or before March 1 of each year, to members of the Commissioners Court and TCOLE. This will be done in an effort to keep community leaders informed on the current practices of this office and to be in compliance with current state statutes. 2 15
DARRELL W. AYRES Constable Hays County Precinct 3 Annual report to the HAYS COUNTY COMMISSIONERS COURT and TCOLE for the Calendar year 2014, in compliance with S.B. 1074-76 th regular session of the Texas Legislature amended by H.B. 3389 81 st regular session. (Racial Profiling Report) Race/Ethnicity* Contacts Searches Consensual Probable Cause Custodial Arrest* Searches Searches Number of each Caucasian 186 1 African Hispanic 13 Asian 1 Native American Middle Eastern 1 Other 1 Total 202 0 0 0 1 *Race/Ethnicity are defined by Senate bill 1074 as being of a particular descent, including: Caucasian, African, Hispanic, Asian, Middle Eastern Descent or Native American. *Custodial Arrests are arrests made only at a traffic or pedestrian stop. They do not include arrests made by warrants or court orders or criminal investigations. Number of Males 110 Females 92 Racial/Ethnicity Known before the Stop 64 / Unknown 138 /Not Reported This is a new requirement as of January 2010 The above information pertains to traffic and pedestrian stops only. Submitted on, 2014 By: Constable P.O. Box 1316 / 14306 Ranch Road 12, # 10, Wimberley, Texas 78676 Fax: 512-847-7352 Office: 512-847-5532 e-mail: darrell_ayres@co.hays.tx.us 16 3
Training In compliance with the Texas Racial Profiling Law, the Pct. 3 Constables Office has asked that all its officers adhere to all Texas Commission on Law (TCOLE) training and the Law Enforcement Management Institute of Texas (LEMIT) requirements as mandated by law. All officers from this Department have been asked to complete a TCOLE training and education program on racial profiling not later than the second anniversary of the date the officer is licensed under Chapter 1701 of the Texas Occupation Code or the date the officer applies for an intermediate proficiency certificate, whichever date is earlier. A person who on September 1, 2001, held a TCOLE intermediate proficiency certificate or who held a peace officer license issued by TCOLE for at least two years will complete a TCOLE training and education program on racial profiling not later than September 1, 2003. This fulfills the training requirement as specified in the Education Code(96.641) of the Texas Racial Profiling Law. 4 17
Summary Statement The findings suggest that the Pct. 3 Constables Office does not currently experience a problem regarding racial profiling practices. This is supported by the fact that it has not received complaints from the community members regarding officers misconduct associated with racial profiling practices. The continuing effort to collect contact data will assure an on-going evaluation of this Departments practices. Thus, allowing for the citizens of the community to benefit from professional and courteous service from their Constables Office. 5 18
Recommendations Based on the findings introduced in this report, the Constable has agreed to adopt the following measures aimed at addressing potential racial profiling problems. Provide further racial sensitivity training to its Constable personnel Disseminate information to all Deputies regarding the guidelines of behavior acceptable under the adopted Texas Racial Profiling Law Seek outside resources to an Early Warning System Keep Commissioners Court and other officials informed of measures being implemented at the Precinct 3 Constable s Office. Require all Deputies to take training for Legislative Updates 6 19
24B49B74B99B124B149B174B199B224B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Approve the reappointment of Steve Janda and Marilyn Miller to ESD #6. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR WHISENANT N/A SUMMARY This is a reappointment for their terms ending in December 2013. 20
AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement between Hays County and the Central Texas Regional Mobility Authority (CTRMA) related to design and construction of a new state highway segment extending approximately 3.6 miles from MoPac to FM1626. ITEM TYPE MEETING DATE AMOUNT REQUIRED ACTION-ROADS January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR JONES N/A SUMMARY 21
25B52B79B106B133B160B187B214B241B 26B53B80B107B134B161B188B215B242B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. SUB-102 Replat of Lot 3E, of the Replat of Lot 2 & Lot 3, Werth Subdivision (14 lots). Discussion and possible action to approve final plat; accept construction of street and drainage improvements and a two year maintenance bond in the amount of $8,300.00. ITEM TYPE MEETING DATE AMOUNT REQUIRED ACTION-SUBDIVISIONS January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR ROXIE MCINNIS WHISENANT N/A SUMMARY The Werth Subdivision is a seven lot subdivision located off of Mirela Ann Road in Precinct 4. The owner of Lot 3E has proposed to divide the 23.8 acres into 13 residential lots and 1 open space/greenbelt lot. The residential lots range in size from 1.00 to 1.38, each of which will be served by an individual rainwater collection system and advanced on-site sewage facility. Transportation Department staff recommends acceptance of construction of the road and drainage improvements within the ROW. The Road Department has inspected and approved the improvements. 22
23
24
25
26
27
28
29
27B55B83B111B139B167B195B223B251B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Discussion and possible action to award a prop building contract to Lake Services, Inc. in the amount of $27,500.00 with 50% ($13,750.00) payment in advance. ITEM TYPE MEETING DATE AMOUNT REQUIRED ACTION-MISCELLANEOUS January 28, 2014 $27,500.00 LINE ITEM NUMBER 001-676-00-055.5448 Contract Services AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: YES AUDITOR REVIEW: BILL HERZOG REQUESTED BY SPONSOR CO-SPONSOR Kate Johnson COBB N/A SUMMARY The Historical Commission is currently working on a documentary set in the Civil War Era. Lake Services, Inc. will build, transport, and demolish the Union Gunboat prop for $27,500.00. This company requests 50% deposit in advance and the remainder upon completion. No budget amendment necessary. 30
31
32
33
34
35
36
25B51B77B103B129B155B181B207B233B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Discussion and possible action to appoint five (5) members, one (1) facilitator, with alternates to the Hays County Grievance Committee pursuant to Section 3.23 of the Hays County Employee Personnel Policy. ITEM TYPE MEETING DATE AMOUNT REQUIRED ACTION-MISCELLANEOUS January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR KENNEDY COBB N/A SUMMARY Counsel advises that the committee should be appointed for the remainder of this fiscal year and subsequently appointed on an annual basis. Additional information to be provided in court. 37
25B51B77B103B129B155B181B207B233B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Discussion and possible action to appoint nine (9) members and alternate members to the Salary Grievance Committee pursuant to Section 152.014 of the Texas Local Government Code. ITEM TYPE MEETING DATE AMOUNT REQUIRED ACTION-MISCELLANEOUS January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR KENNEDY COBB N/A SUMMARY Counsel advises that the committee should be appointed for the remainder of this fiscal year and subsequently appointed on an annual basis. Additional information to be provided in court. 38
25B51B77B103B129B155B181B207B233B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Discussion and possible action to appoint two (2) members to the Labor Relations/Merit Review Committees pursuant to the Collective Bargaining Agreement between Hays County and Hays County Law Enforcement Association (HCLEA). ITEM TYPE MEETING DATE AMOUNT REQUIRED ACTION-MISCELLANEOUS January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR KENNEDY COBB N/A SUMMARY Counsel advises that the committees should be appointed for the remainder of this fiscal year and subsequently appointed on an annual basis. Additional information to be provided in court. 39
28B57B86B115B144B173B202B231B260B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Discussion and possible action to authorize payment of $719.17 to Goodyear for vehicle maintenance and repair items, for Constable 2, in which no purchase order was obtained. ITEM TYPE MEETING DATE AMOUNT REQUIRED ACTION-MISCELLANEOUS January 28, 2014 $719.17 LINE ITEM NUMBER 001-636-00.5413 AUDITOR USE ONLY AUDITOR COMMENTS: Auditor's office needs authorization from the Court to pay for an invoice in which County policy was not followed. PURCHASING GUIDELINES FOLLOWED: NO AUDITOR REVIEW: BILL HERZOG REQUESTED BY SPONSOR CO-SPONSOR Mark Jones/Constable James Kohler JONES N/A SUMMARY Constable amended his budget for the purchase of one battery and two tires for a vehicle in the amount of $719.17 but did not obtain a purchase order. Account payable requires authorization in order to pay. 40
27B55B83B111B139B167B195B223B251B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the Hays County Civic Center and contiguous properties located in Precinct 1. Possible action may follow in open court. ITEM TYPE MEETING DATE AMOUNT REQUIRED EXECUTIVE SESSION January 28, 2014 N/A LINE ITEM NUMBER N/A AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Kennedy COBB N/A SUMMARY SUMMARY TO BE PROVIDED IN EXECUTIVE SESSION 41
25B51B77B103B129B155B181B207B233B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects Glass, Wheat and Upland. Possible action may follow in open court. ITEM TYPE MEETING DATE AMOUNT REQUIRED EXECUTIVE SESSION January 28, 2014 LINE ITEM NUMBER AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR INGALSBE INGALSBE N/A SUMMARY Summary to be provided in Executive Session. 42
27B55B83B111B139B167B195B223B251B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. ITEM TYPE MEETING DATE AMOUNT REQUIRED EXECUTIVE SESSION January 28, 2014 N/A LINE ITEM NUMBER N/A AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Mark Kennedy COBB N/A SUMMARY Litigation update to be provided in Executive Session. 43
27B55B83B111B139B167B195B223B251B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding 131 North Guadalupe Street, San Marcos, Texas. Possible action may follow in open court. ITEM TYPE MEETING DATE AMOUNT REQUIRED EXECUTIVE SESSION January 28, 2014 N/A LINE ITEM NUMBER N/A AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Kennedy COBB N/A SUMMARY SUMMARY TO BE PROVIDED IN EXECUTIVE SESSION 44
27B55B83B111B139B167B195B223B251B AGENDA ITEM AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel and deliberation regarding the Hays County Property Use Policy. ITEM TYPE MEETING DATE AMOUNT REQUIRED EXECUTIVE SESSION January 28, 2014 N/A LINE ITEM NUMBER N/A AUDITOR COMMENTS: AUDITOR USE ONLY PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Kennedy COBB N/A SUMMARY SUMMARY TO BE PROVIDED IN EXECUTIVE SESSION 45