Hardy County Schools Regular Board Meeting Moorefield Middle School March 20, 2012 Members Present: Loy Kesner, Vice President Nancy Hahn Dixie Bean Rodney Barr Administrators Present: Barbara Whitecotton, Superintendent Kathy Hardy, Associate Superintendent Others Present: Tina Martin Bonnie Rogers Rodney Woods Debra Crites Rachel McCausley Brenda Smith Stephanie Simmons Betty Bosley Cynthia Walters Christina Stickley Pat McGregor Donna Bodkins Missy Shockey Penny Rinker Vic Shockey Max E. Park Katie McCausley Shannon Shockey Mary Catherine Slack Micheline Williams Veeta Burgess Danyl Freeman Debbie Connolly Public Comments: I. Call to Order President A., called the meeting to order at 6:00 p.m. B. Loy Kesner opened the meeting with prayer. C. Nancy Hahn led the group in the Pledge of Allegiance. D. Introductions were made around the room. E. Approval of Agenda A motion was made by Loy Kesner, seconded by Nancy Hahn, to approve the agenda.
Page 2 II. Presentations A. LSIC Moorefield Intermediate School and Moorefield Middle School Danyl Freeman presented the annual LSIC report for MIS. Mrs. Freeman reported on the excellent OEPA follow-up report, professional development activities, use of data walls to track student achievement, evaluation of Five-Year Strategic Plan goals, use of varied instructional strategies to include technology, use of School Improvement Grant and Title I Dance Grant. Benchmark data was also discussed with the Board indicating areas of growth and performance levels. Mr. Rodney Woods, Leadership Mentor at MIS, reported on the school culture. Mr. Wood reported the answer to the issues at MIS lie within the staff as they continue to work together. The school culture reflects a sincere willingness to collaborate and work together. He also reported increased communication with parents and community. The MMS LSIC presented their annual report to the Board. Katie McCausley, MMS student, explained her first place Junior Regional Science project. Katie McCausley and Shannon Shockey, MMS students, explained their FCCLA projects. Christina Stickley, MMS teacher, presented to the Board a 21 st Century Technology presentation emphasizing the goals of their Five-Year Strategic Plan, smart goal evaluation, professional development activities, and parent involvement activities. Benchmark data was also discussed with the Board and the plan to move students forward. The LSIC recognized the football team as PVL Champions, Math Field Day winners, Math Count Participant winners, WV History Bowl and Junior Regional Science Fair winners. Special recognition was given to Mrs. Susan Garrett on her retirement. III. Consent Items A. Board Minutes February 27, 2012 B. Board Minutes March 5, 2012 C. Bank Reconciliation February 29, 2012 D. Treasurer s Report February 29, 2012 E. Cash and Investment Ledger February 29, 2012 F. Budget Journal Entry G. Check Register H. Invoices to be Approved I. Transportation Requests to be Approved Chad Williams April 6-7, 2012 Baseball Games Logan County, Man, WV Jim Sisler April 23-24, 2012 Moorefield Middle School WV History Quiz Bowl Team Charleston, WV Gretchen Cremann April 23-24, 2012 WV State Science Fair Fairmont, WV On the motion of Rodney Barr, seconded by Nancy Hahn, the Board approved consent items.
Page 3 IV. Unfinished Business A. EHHS/MHS Building Projects Barbara Whitecotton and Margaret Shriver presented a formal presentation to the SBA on March 19, 2012. Mrs. Shriver gave a report on the presentation. Questions were addressed on the need for funds for Hardy County Schools. Funds will be awarded on April 24, 2012. Kathy Hardy reported on the activities of the Publicity Committee for the bond. Brochures and posters are ready. Meetings are scheduled and being held. Radio spots are ready to be aired. B. Hardy County Extension Agreement On the motion of Loy Kesner, seconded by Dixie Bean, the Board approved $7,500.00 to be given to the Hardy County Extension Service. V. New Business A. Proposed Levy Rates Veeta Burgess presented the proposed levy rates of $4,368,438.00. On the motion of Nancy Hahn, seconded by Rodney Barr, the Board approved the proposed levy rates as presented. B. Ascertain Fiscal Condition Veeta Burgess ascertained the fiscal condition of Hardy County Schools at $300,000.00 surplus at the end of the fiscal year. C. Hardy County 4-H Camp Request On the motion of Rodney Barr, seconded by Loy Kesner, the Board approved a donation to the Hardy County 4-H Camp in the amount of $1,500.00 for the use of Camp Pinnacle facilities for our schools. D. Hardy County Schools Student and Staff Wellness Policy on Physical Activity and Nutrition JFE On the motion of Loy Kesner, seconded by Nancy Hahn, the Board approved Hardy County Schools Student and Staff Wellness Policy on Physical Activity and Nutrition JFE to go out for first reading with corrections.
Page 4 E. In County/Out of County Transfer Requests In County/Out of County Transfer Requests moved to executive session. VI. VII. Public Comments Concerns A. Updates B. New Concerns Barbara Whitecotton reported on the pesticides sprayed at South Branch Career and Technical Center last week. The building had to be evacuated. Students and staff have been out of school since March 14, 2012 and will return Wednesday March 21, 2012. The Director at the South Branch Career and Technical Center has been suspended at this time with pay pending a hearing. Barbara Whitecotton commended Brent Nelson for his work to get students back in school. Ms. Whitecotton requested for the Board to send Mr. Nelson a letter of appreciation. VIII. Future Agenda Items Update on South Branch Career and Technical Center IX. Announcements March 31, 2012 MHS Open House 9:00 a.m. to 2:00 p.m. March 31, 2012 EHHS Open House 10:00 a.m. to 2:00 p.m. March 31, 2012 Spring Bazaar MES April 2, 2012 6:00 p.m. Regular Board Meeting BOE Office Moved MES and MHS LSIC presentations to April 16, 2012 X. Mission Statements/Accomplishments Dixie Bean commended MIS and MMS on their LSIC presentations. Nancy Hahn commended MIS and MMS on their LSIC programs. Ms. Hahn commended Katie McCausley and Shannon Shockey for their presentations. Also, Ms. Hahn commended Henry Hodges and his students for success in the Regional Social Studies Fair. Loy Kesner commended the MES staff and Mr. Armentrout on their excellent OEPA results. Mr. Kesner congratulated the MES students on their art show participation. Rodney Barr thanked the community for their support of the Ham, Bacon and Egg Show. Also, Mr. Barr commended Tanner Carr for his win at Math Field Day. Mr. Barr thanked McNeill Rangers Camp 582 for their donation of the portrait of George Washington s picture to MMS.
Page 5 Margaret Shriver congratulated Montana Miller, Casey Showman, Tiffany Benjamin, Jamie Strawderman, Miranda Cook, Cody Walker, and Jaclyn Cleaver for their Region 8 Social Studies win. Kathy Hardy commended Katie McCausley, Brock Dolly, and Terry Hardy for their Junior High Science Fair win. Barbara Whitecotton congratulated Gretchen Cremann, Jessica Walker, Jared Beard, Heather Baldwin, and Jo Beth Delawder for their success at the Regional Science Fair. On the motion of Rodney Barr, seconded by Nancy Hahn, the Board went into Executive Session at 8:10 p.m. Policy BDE, Item 2, Authorization A. The Board reconvened into regular session at 8:45 p.m. XI. Personnel On the motion of Dixie Bean, seconded by Rodney Barr, the Board approved the following: Days Without Pay: Jim Sisler Bridget Billmeyer On the motion of Dixie Bean, seconded by Rodney Barr, the Board approved the following: Leave of Absence: Tammy Shingleton On the motion of Loy Kesner, seconded by Nancy Hahn, the Board approved the following: Professional Hirings: M. Elaine Southerly: School Librarian/Media Specialist Grades 6-8 MMS pending permit Susan Garrett: Substitute Teacher 2012-2013 school year
Page 6 On the motion of Nancy Hahn, seconded by Loy Kesner, the Board approved the following In County/Out of County transfers. M.D. from Grant County to MHS D.K. from MHS to EHHS XII. Adjournment Stand adjourned until after the May 8, 2012 Bond Election On the motion of Loy Kesner, seconded by Nancy Hahn, the meeting stands adjourned until May 8, 2012. Barbara Whitecotton, Secretary
Hardy County Schools Executive Session March 20, 2012 Members Present: Loy Kesner, Vice President Nancy Hahn Dixie Bean Rodney Barr Others Present: Barbara Whitecotton, Superintendent Kathy Hardy, Associate Superintendent On the motion of Rodney Barr, seconded by Nancy Hahn, the Board went into Executive Session at 8:10 p.m. Policy BDE, Item 2, Authorization A. The Board reconvened into regular session at 8:45 p.m. Barbara Whitecotton, Secretary