I. OPENING PROCEDURES TOWNSHIP OF O HARA COUNCIL REGULAR MEETING MINUTES JANUARY 9, 2018 A. Call to Order by Vice President Vogel at 7:00 p.m. B. Pledge of Allegiance led by Vice President Vogel. C. Roll Call Council Members Present: Charles A. Vogel, Vice-President of Council; George H. Stewart, Second Ward; Scott Frankowski, Third Ward; Allison Garcia, Fourth Ward; Cassandra Eccles, Fifth Ward Absent: Robert John Smith, President of Council; John R. Denny, Jr., At-Large Also Present: Ted Curran, Treasurer; Julie A. Jakubec, CPA, CGMA, Township Manager; Brendan Lucas, Township Solicitor; *Charles W. Steinert, Jr., P.E., Township Engineer; James R. Farringer, Superintendent of Police; Loren R. Kephart, Public Service Superintendent; Cathy Bubas, Manager s Secretary (* - denotes late arrival) Manager Jakubec informed Council that President Smith was unable to attend the meeting due to recent surgery and Mr. Denny s flight was delayed. II. APPROVAL OF MINUTES A. Council Special Workshop November 21, 2017 B. Council Public Hearing December 5, 2017 C. Council Workshop December 5, 2017 D. Council Public Hearing December 12, 2017 E. Council Regular Meeting December 12, 2017 Motion by Mr. Stewart to approve the subject minutes as presented was seconded by Ms. Eccles and carried unanimously. III. FINANCE A. Vouchers December 2017 Motion by Mr. Frankowski to pay the subject vouchers was seconded by Ms. Eccles. Mr. Stewart presented a question which the Township Manager answered satisfactorily. Council Regular Meeting Minutes 1
B. Receipts and Expenditures Records November 2017 Motion by Ms. Eccles to accept the subject Receipts and Expenditures Records as presented was seconded by Mr. Stewart. Mr. Stewart presented a question which the Township Manager answered satisfactorily. C. Treasurer s Report Treasurer Curran noted the upcoming audit. He stated currently the Township finances are on track, along with a nice surplus. Upon completion of the audit, the numbers would be further reviewed. IV. REPORTS A. Other Organizations and Agencies Reports No comments or questions. B. Monthly Departmental Reports Mr. Stewart referenced the breakdown of the Police Department Report, and questioned if comparisons are done from the prior year. The Manager stated comparisons are included during the budget process. A graph comparison could be prepared. Mr. Stewart asked if there are any written or verbal reports if something changes. Manager Jakubec stated if a situation would arise, it typically is included in the monthly report. If a matter arises that the Police Superintendent feels should be shared with Council, Council would be notified. C. Manager s Report Mr. Stewart referenced Expenditures and Expenses in December 2017, particularly $92,000 to Norelco for site construction. Manager Jakubec explained it is the final payment to Norelco for community center site construction. She noted one additional bill is expected from Allegheny Fence for the fencing to block the lights from Mr. Brandner s residence. Ms. Eccles referenced the updated Internal Directory and questioned one of the Auditors address. Manager Jakubec explained the Auditor is attending college out of state, but his permanent residence is in the Township. V. NEW BUSINESS A. Resolutions (1) Granting Minor Land Development Approval to the B-1-2018 575 Epsilon Drive Parking Lot Expansion Plan Council Regular Meeting Minutes 2
Manager Jakubec stated the Rubinoff Company, owner of 575 Epsilon Drive, Pittsburgh, PA 15238, is proposing to add 33 parking spaces in the front of the building to accommodate a new tenant. The Township Planning Commission reviewed the application at the December 18, 2017 meeting and has recommended that Council approve the plan subject to five conditions, of which four remain and are noted in the resolution. Motion by Ms. Eccles to approve resolution Bill No. B-1-2018 was seconded by Mr. Stewart. Ms. Caryn Rubinoff was in attendance and indicated only one condition remained, to which she was agreeable. The conditions would be verified with Mr. Steinert, Jr., P.E., Township Engineer. (2) Granting Minor Subdivision Approval to the Sciulli B-2-2018 Plan of Lots The Manager noted Sciulli Classic Homes is proposing to transfer a large strip of lot 291-F-16 along Holland Drive to O Hara Township in exchange for a portion of a Township right-of-way on Lots 291-F-17 and 291-B -75, in order to provide access to a future home. Due to a prior error in recording a plan with the Allegheny County Recorder of Deeds, this proposed plan cannot be recorded until the prior recording is corrected by the Township Solicitor. The Township Planning Commission reviewed the application at the December 18, 2017 meeting and has recommended that Council approve the plan subject to correction of the prior recording with Allegheny County. Solicitor Lucas recommended amending the condition of approval to more accurately reflect the situation. For whatever reason when this was laid out because of the shape of the parcel it was given its own tax id number instead of just being shown as a right-of-way. So when it was dedicated there was never anything actually recorded with the County to show that the Township accepted it. He recommended making clear that the condition is that the ownership be shown in accordance with the ordinance that accepted dedication. He provided the following language for the condition: Subject to correction of the Allegheny County Department of Real Estate records to reflect accurate ownership of the subject parcels consistent with O Hara Township Ordinance No. 1250, which accepted dedication of that certain right-ofway known as Holland Drive. Solicitor Lucas also noted a Deed of Dedication is needed from the developer, John Hobart Miller. Motion by Mr. Frankowski to approve resolution Bill No. B-2-2018 was seconded by Ms. Eccles. Mr. Sciulli accepted the conditions. Council Regular Meeting Minutes 3
B. Motion (1) Declaring the Current Police Officer Eligibility List Void and Authorizing the Advertisement to Request Applications for the Creation of a New Police Officer Eligibility List Manager Jakubec recalled at the December 11, 2017 Civil Service Commission meeting, the Commissioners recommended that Council void the current Police Officer Eligibility List due to the lack of candidates left on the list. The Commission has also recommended that Council authorize the advertising for applications for the creation of a new Police Officer Eligibility List. Motion by Ms. Eccles to void the current Police Officer Eligibility List and authorize the advertising for applications for the creation of a new Police Officer Eligibility List was seconded by Ms. Garcia and carried unanimously. VI. COMMUNICATIONS A. Citizens Ms. Cindy Harris, Fox Pointe, requested more openness and improvements to information available to the public, noting examples. Mr. Frankowski stated items on this evening s agenda were discussed in depth at the workshop. Manager Jakubec suggested emailing requests for information and she would be happy to scan and email back. Treasurer Curran asked if contract information is available on the website. Manager Jakubec explained a lot of times the Township piggybacks o other contracts, and the information may or may not be available, or you need to log in with a password for access. Ms. Harris also suggested efforts to get more participation from residents. Mr. Frankowski indicated if Council were to raise taxes, people would react. Ms. Harris recalled President Smith having said that people do not attend the meetings unless there is an issue. B. Council Mr. Stewart recalled during the last meeting Council discussed Mark Rothert remaining as Council Representative on the Community Center Association Board and suggested a permanent Council Member be on the board and become more involved in operations and oversight. Ms. Eccles stated Council voted to appoint Mr. Rothert last week. Mr. Frankowski concurred. Vice President Vogel recalled Mr. Rothert had expressed a desire to continue serving on the Board and suggested Mr. Rothert report to Council from time to time. Vice President Vogel explained the Community Center Association is an independent organization and appoints their Board Members. The Township requires four (4) residents to be on the Board for three-year terms. Manager Jakubec noted there are other monthly financial records, an annual audit with Management Letter, and Form 990 available for review. She stated she would be meeting with Council Regular Meeting Minutes 4
the Interim Director in the near future, and would work with whoever is appointed as the new Director. C. Staff No comments. VII. ADJOURNMENT Motion by Ms. Eccles to adjourn the meeting was seconded by Mr. Frankowski and carried unanimously. The meeting adjourned at 7:35 p.m. Attachment(s): Sign-In Sheet(s) Cathy Bubas, Manager s Secretary Council Regular Meeting Minutes 5