COMMISSIONERS COURT JANUARY 2012 TERM ON THIS THE 23 RD DAY OF JANUARY 2012, BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-WIT : FRANCISCO G. PONCE COUNTY JUDGE MIKE URIEGAS DAVID TAYLOR COMMISSIONER PCT. 1 COMMISSIONER PCT. 3 JOHNNY GLORIA RODRIGO JAIME COMMISSIONER PCT. 2 COMMISSIONER PCT. 4 MARIO Z. GARCIA COUNTY CLERK&EX-OFFICIO CLERK OF COMMISSIONERS COURT VISITORS SIGNED-IN: Carl Fisher Federico Chong Richie Griffin Beverly Box Paula Seydel Alberto Esquivel Cesar A. Peralta Alfredo Martinez Terri Fisher Leticia Hernandez Don Farmer Debbie Farmer Sonia G. Mendoza John Ralston Albert DeLeon Daniel M. Gonzalez Ernest Flores III Robert Little Jerry Merz Melinda V. Campos Eloy F. Rodriguez, Sr. Joel Gonzales Maricela G. Gonzalez OTHER VISITORS: Sonia Sanchez Carlos Pereda Roy Vallejo THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : 1. A D M I N I S T R A T I V E 1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG County Judge Francisco G. Ponce Called the Meeting to Order[10:00 am];county Clerk Mario Z. Garcia conducted Roll Call of Court Members w/ a full quorum present so duly noted for the record. Court. Court Members led the Pledge of Allegiance and Salute to The Texas Flag. 1.4 PUBLIC COMMENT A) Johnny Gloria-Commsr. Pct. 2, RE:--maintenance, cleanup at the county park B) Rodrigo Jaime-Commsr. Pct. 4, RE:--acknowledged help from R&B 2; shorthanded w/workers 2) Meeting w/airport Engineer; to start bidding process surplus wiring available 1.5 APPROVED: MINUTES OF REGULAR MEETING JANUARY 9, 2011 MOTION: David Taylor SECOND: Mike Uriegas That the Commissioners Court approve Minutes of Regular Meeting held January 9, 2011 as presented. Discussion:--to add Sonia Sanchez jointly w/antonio R. Martinez as contributor to the Public Comment made 2. P E R S O N N E L & P O L I C Y 2.1 APPROVAL OF BONDS That the Commissioners Court approve Bond for new Reserve Deputy(Sheriff Dept.).Casey Ruiz 2.2 APPROVED: MONTHLY REPORT JP PCT. 1 That the Commissioners Court approve Report for Month of December 2011 from JP Pct. 1 Sonia G. Mendoza Discussion:--hired replacement for full time clerk; still need to hire 1-part time 01 : 23 : 12 PAGE : 1 OF 6
2.3 APPROVED: MONTHLY REPORT JP PCT. 2 That the Commissioners Court approve Report for Months of November, December 2011 from JP Pct. 2 Alberto Esquivel 2.4 APPROVED: MONTHLY REPORT JP PCT. 3 MOTION: David Taylor SECOND: Johnny Gloria That the Commissioners Court approve Report for Month of December 2011 from JP Pct. 3 Leticia Hernandez 2.5 APPROVED: MONTHLY REPORT JP PCT. 4 That the Commissioners Court approve Report for Month of December 2011 from JP Pct. 4---Alfredo Martinez 2.6 APPROVED: MONTHLY REPORT DISTRICT CLERK MOTION: David Taylor SECOND: Mike Uriegas That the Commissioners Court approve Report for Month of December 2011 from District Clerk Maricela G. Gonzalez 2.7 APPROVED: MONTHLY REPORT COUNTY CLERK That the Commissioners Court approve Report for Month of December 2011 from County Clerk Mario Z. Garcia 2.8. APPROVED: MONTHLY REPORT COUNTY TREASURER That the Commissioners Court approve Report(s) for Month of December 2011 from CountyTreasurer---Estanislado Z. Martinez as presented. s) 2.9 APPROVED: MONTHLY REPORT COUNTY AUDITOR That the Commissioners Court approve Report for Month of December 2011 from County Auditor Carlos Pereda Discussion:-- budget alert w/ fuel expenses in Sheriff, Constables, Commissioners depts.. 2.10 APPROVED: SALARY BASIS FOR COUNTY ELECTED OFFICIALS That the Commissioners Court approve Salary Basis for County Elected Officials for calendar year 2012 2.11 APPROVED: APPOINTMENT-COUNTY SALARYGRIEVANCE COMMITTEE, 2012 [RE:--names randomly selected from list of last grand jury served] That the Commissioners Court approve to appoint the 9-Public Members and 1-Alternate to serve on the Dimmit County Salary Grievance Committee for calendar year 2012 as follows: 1. Melinda V. Campos (Asherton) 6. Ricky Alaniz (CS) 2. Kaywin G. Matthews (Big Wells) 7. Ricardo Rodriguez (CS) 3. Debra Alaniz Gonzalez (CS) 8. Erik Yebra (CS) 4. Anita C. Hernandez (CS) 9. Richard Cardenas (CS) 5. Walter Lee Blackwell (CS) Alternate: Linda G. Bell (Asherton) (s) 2.12 APPROVED: COUNTY COURT TERMS, 2012 That the Commissioners Court approve County Court Terms for calendar year 2012, i.e., on the 3 rd Thursday of each month. 01 : 23 : 12 PAGE : 2 OF 6
2.13 TABLED: ANTONIO R. MARTINEZ REQUEST TO VACATE-ABANDON-CLOSE COUNTY ALLEY IN LOTS 44-55, BLOCK 158, TOWNSITE OF CATARINA, TEXAS [RE:--Sonia Sanchez spokesperson for and jointly making request w/ Antonio R. Martinez addressed court members; recommendation from court to seek assistance from an attorney, abide by laws governing this type of request adding, that this court has no objection when ready to proceed (all paperwork in order) to consider this as an Agenda Item] Discussion:--similar request from Commsr. Rodrigo Jaime regarding San Antonio St. to Diamond H Road in Catarina 2.14 DISCUSSION: CONCERNS FOR LIONS CLUB USE OF THE FIRING RANGE [RE:--spokesperson for Lions Club John Ralston addressed court members and listen to complaint regarding stray bullet hitting a deer blind about or less than ½ mile away and responding w/ no as to : 1) no supervision when range is in use and 2) no log kept as to whom has used the facility. All concerned agreed to : a) no one else to use facility when 4H members are there, b) no firing when there is an event taking place at the Bowman Field and c) modify the Firing Range Policy (including Log of whom has used the firing range) ] 2.15 APPROVED : PLAT MAPS FILED w/electronic FORM COPY AND FEE-COUNTY CLERKS OFFICE [RE:--request from County Clerk Mario Garcia and notice to court that all previous plats filed are now scanned in public records and all future filings of plats be accompanied with same in an electronic copy (CD) to scan, enter into Official Public Records; if such copy not available CC Office will assess scanning fee ] That the Commissioners Court approve that filings of Plat Maps in the County Clerk s Office be accompanied with copy of same Plat in an electronic format for scanning image into Official Public Records, effective: January 23, 2012 and to assess a feasible scanning fee to the filer if such form is not available from the Filer. 2.16 DISCUSSION: DISPOSITION NOTICE REQUIREMENTS IN DIMMIT COUNTY [RE:--letters dated 01-03-12 and 01-20-12 from the District Attorney Office,i.e., 2009 legislation requiring each county to develop a plan to maintain a disposition completeness percentage of 90% and update that any county does not have a 90% or better disposition completeness rate will be ineligible for CJD Grants Judge Ponce reiterated importance of this rate; how it affects CJD grants adding, that the CR43 ends w/disposition once it begins including misdemeanors; that everyone must account for their responsibilities; any faults in duties affects the whole county Sheriff Chief Deputy A. DeLeon was present to respond w/ assurance to start immediately w/dispositions and make report at next meeting and staff will also be present on 01-27-12 at Training for police and prosecutors preparation for courtroom testimony, locally sponsored by the County Attorney s Office thru The County&District Attorney Association. ] 2.17 APPROVED: ANNUAL COUNTY COMMISSIONERS REPORT [RE:--a monthly report from each road&bridge dept. on maintenance of roads] MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve Official Form and format for submission on a monthly basis, on the fourth Monday of each month a Report of Road Maintenance from each Road & Bridge Dept. and an Annual FY Report, as presented. 2.18 APPROVED: HIRING PART TIME FOR OLD JAIL HOUSE PROJECT That the Commissioners Court approve the Hiring of (TBA) one part-time employee for Road & Bridge Pct. 1 for the Old Jail House Project, as presented. 2.19 APPROVED: OPEN-CLOSE-AWARD BID ADVERTISING SIGN ON GOLF COURSE PROPERTY [RE:--County Judge Francisco G. Ponce opened and duly read aloud the 1-Bid timely submitted: #1 Saenz Bail Bonds/Estela Saenz..$600.00 per year ] That the Commissioners Court approve the opening and closing of all bidding for Advertising Signs on the Golf Course Property, located off Hwy.85 intersecting Industrial Blvd. in Carrizo Springs and Award Bid to Saenz Bail Bonds subject to compliance w/ state fee(s), rules and regulations, as presented. Discussion: --court to consider reinstating the Bail Bond Board 01 : 23 : 12 PAGE : 3 OF 6
2.20 APPROVED: HIRING ROAD & BRIDGE PCT. 4 MOTION: Johnny Gloria SECOND: David Taylor That the Commissioners Court approve the Hiring of 2- Full Time Employees (TBA) to fill vacancies and the Hiring of Alfonso C. Cruz as part-time Employee for the Road Bridge Pct. 4 as presented. 2.21 APPROVED: HIRING COURT CLERK JP PCT. 4 That the Commissioners Court approve the Hiring of Christina Cardona-Guerrero as full time Court Clerk for Office of Justice of The Peace Pct. 1, effective: January 9, 2012 as presented. Discussion:--Guerrero replaces Elsa Vallejo 2.22 APPROVED: DESIGNATE COUNTY PROPERTY FOR NEW SHOW BARN/MULTI-PURPOSE CENTER [RE:--spokesperson for Youth of Dimmit County delegation-carl Fisher addressed court members w/request to consider land for the construction of a new Show Barn and multi-purpose Center to retire the current building used for Stock Show events which does not allow for expansion to accommodate needs prospective site for a new building is 25 acres next to the Jail off Industrial Blvd. and Hwy. 85 this new bldg. can also be used as command center for emergencies, disasters, evacuees, as well as, for the local Boy Scouts and Girl Scouts, Car Shows etc etc ] That the Commissioners Court approve to designate 25 acres of county property situated between 2-creeks, north of the County Jail facilities, at a point from Industrial Park Blvd. to Lowery Rd. for the use of a new Multipurpose Center and Show Barn for the Youth of Dimmit County, as presented. Discussion:--will need a surveyor; add outdoor restrooms, consider a county rep on the board to oversee this project 2.23 TABLED: VACATE PORTION OF LAKESIDE TERRACE SUBDIVISION AND APPROVE REVISED PLAT OF LAKESIDE TERRACE SUBDIVISION MOTION: Johnny Gloria SECOND: David Taylor That the Commissioners Court approve to Table this item. 2.24 APPROVED: YOUTH SOCCER ASSOCIATION USE OF BOWMAN FIELD PARK [RE: spokesperson Estanislado (Tanis) Martinez addressed court w/request ] MOTION: Mike Uriegas SECOND: Johnny Gloria That the Commissioners Court approve the Carrizo Springs Youth Soccer Association to use the Bowman Field Park facilities on June 18 thru 22, 2012 from 8:00 am to 12:00 pm (noon) and from 5:30 pm to 8:30 pm, as presented. 2.25 APPROVED: TRAVEL REQUEST(s) COUNTY TAX OFFICE That the Commissioners Court approve travel requests for Deputy Clerks/County Tax Office Mary Sandoval and Dulce Garcia to attend TAAO Course: Introduction to the TPTS: Property Tax Administration, February 6-8, 2012 in Austin, TX (s) 2.26 APPROVED: TRAVEL REQUEST COUNTY JUDGE, COUNTY OFFICIALS MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve travel request(s) for County Judge Francisco G. Ponce, County Commissioners David Taylor, Mike Uriegas and County Attorney Daniel M. Gonzalez to attend The Eagle Ford Consortium: Creating a Sustainable Pathway Spring Conference, February 29 thru March 2, 2012 in San Antonio, TX as presented. 3. L A W E N F O R C E M E N T 3.1 APPROVED: HIRING RESERVE DEPUTY MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve the Hiring of Sergio Prieto as a Reserve Deputy, effective: January 06, 2012 01 : 23 : 12 PAGE : 4 OF 6
3. LAW ENFORCEMENT, contd., 3.2 APPROVED: TRANSFER FROM GRANT POSITION TO FULL TIME COUNTY POSITION MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve the transfer of Deputy Abel Lara from Gang Unit Grant #2337501 position to a full time county position as presented. Discussion:--Lara replaces Chris Castaneda whom will remain in a reserve status position and (Chris) will have to provide own bond (when present bond expires). 3.3 APPROVED: RE-HIRING - FULL TIME DEPUTY That the Commissioners Court approve the re-hiring of Mario Vargas as full-time Deputy through the Linebacker Grant #0484 Discussion:--Vargas replaces Ismar Hernandez 3.4 APPROVED: HIRING RESERVE DEPUTY, PART TIME DISPATCHER That the Commissioners Court approve the Hiring of Casey L. Ruiz as a Reserve Deputy, effective: January 12, 2012 and as a Part-Time Dispatcher, effective: January 18, 2012 as presented. 3.5 APPROVED: PURCHASE OF UNIFORMS, BOOTS FOR DEPUTIES (GRANT) [RE:--an allowable expense; items will be made part of the Inventory Report ] MOTION: Johnny Gloria SECOND: David Taylor That the Commissioners Court approve the purchase of 15 Uniforms and Boots for Deputies payable through the Stonegarden Grant (OPSG FY 2010), as presented. 3.6 JAIL STATUS SHERIFF S REPORT [RE:--Jail Administrator not present. Sheriff: Constable Galvan continues to assist w/transports; condition of equipment getting different responses from deputies impounded vehicles: court request for a status, i.e., clean out thru auction or put to use ] 4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS 4.1 APPROVED: QUARTERLY REPORTS REGULATORY COMPLIANCE OFFICER That the Commissioners Court approve Quarterly Report on 1) Certification of Compliance of electrical services, permits and customer service inspections, 2) Brundage Water System and monthly expenditures, 3) Espantosa Water System and monthly expenditures as presented. Discussion/Updates:--no contact from attorneys for Catarina Water Supply to complete transfer quotes for Shredder, per HGAC: do not have to go out for bids---soil samples for area of new courthouse annex(country store) Brundage plans are under budget w/modifications; will put up fence first survey area for new well at Espantosa found 80 acres for proposed landfill ] 4.2 APPROVED: QUARTERLY REPORT SANITATION DEPARTMENT MOTION: David Taylor SECOND: Johnny Gloria That the Commissioners Court approve Quarterly Report for the Sanitation Department as presented. 4.3 APPROVED: NAME FOR THE NEW PROBATION/CONSTABLE OFFICE That the Commissioners Court approve name for the new county office as : Pedro Pete Hernandez Probation and Constables Office 4.4 STATUS REPORT ON EXISTING PROJECTS [Ernest Flores III, RE:--completion of new building set for 2 nd week in February---waiting for final list of HOME Project; rehab applicants go to top of list---sealant for road to jail ] 01 : 23 : 12 PAGE : 5 OF 6
5. F I N A N C I A L 5.1 APPROVED: BUDGET ADJUSTMENT NO. 6 JAIL SALARIES That the Commissioners Court approve Budget Adjustment NO. 6 ($47,758.00) from Professional Services to the Jail House for the $1.00 increase to Jailers, as presented. Discussion:--18 positions in budget, $1.00 more per hour 5.2 APPROVED: COUNTY PAYROLL REPORT MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve County Payroll Report for periods: 01/06/12 and 01/20/12 and Employees Comp-Sick- Vac Balance Report as presented. 5.3 APPROVED: PURCHASE ORDERS AND CLAIMS That the Commissioners Court approve Purchase Orders and Claims as presented. 5.4 APPROVED: CLAIM DOCKET MOTION: David Taylor SECOND: Johnny Gloria That the Commissioners Court approve General Fund docket#1 ($104,315.51) and docket#2 ($38,847.04) as presented. MOTION: David Taylor SECOND: Mike Uriegas That the Commissioners Court approve Airport Fund docket ($171.02) and Grants & Planning docket($13,586.99) (s) MOTION: David Taylor SECOND: Rodrigo Jaime That the Commissioners Court approve Records Management/County Clerk docket ($1,380.00) MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve Operation Stone Garden docket ($8,008.80) as presented. That the Commissioners Court approve Utilities Fund docket ($300.00) as presented. 6. ADJOURNMENT That the Commissioners Court approve to Adjourn Meeting [1:00 PM] APPROVED: FRANCISCO G. PONCE, COUNTY JUDGE ATTEST: MARIO Z. GARCIA, COUNTY CLERK JANUARY 23, 2012 REGULAR SESSION PAGE : 6 OF 6