COMMISSIONERS COURT JULY 2011 TERM ON THIS THE 25 TH DAY OF JULY 2011, BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSSION WITH MEMBERS PRESENT TO-WIT : MIKE URIEGAS COMMISSIONER PCT. 1 FRANCISCO G. PONCE COUNTY JUDGE JOHNNY GLORIA RODRIGO JAIME COMMISSIONER PCT. 2 COMMISSIONER PCT. 4 MARIO Z. GARCIA COUNTY CLERK & EX-OFFICIO CLERK OF COMMISSIONERS COURT ABSENT : DAVID TAYLOR COMMISSIONER PCT. 3 VISITORS SIGNED-IN: Nereyda Perez Pedro Perez,Jr. William M. Stone John MacCormack Alfredo Martinez Alma G. Salazar Irma DeLuna Alberto Esquivel Jose Ramos Claudia McDaniel Maricela G. Gonzalez Leticia Hernandez Sonia G. Mendoza Daniel M. Gonzalez Ernest Flores III Eloy F. Rodriguez A.Albert DeLeon Joel Gonzales John Ralston OTHER VISITORS: Carlos Pereda Robert Tijerina Juan Aguilera 1. A D M I N I S T R A T I V E 1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG County Judge Francisco G. Ponce Called the Meeting to Order[10:05 AM];County Clerk Mario Z. Garcia conducted Roll Call of Court Members w/a quorum present and the absence of Commsr.David Taylor so duly noted for the record; Court Members led the Pledge of Allegiance and Salute to The Texas Flag. 1.4 PUBLIC COMMENT a) Johnny Gloria-Commsr. Pct. 2, RE:--(FYI) expenses being incurred with the improvement project started 2- months ago at the County Park 1.5 APPROVED: MINUTES REGULAR MEETING HELD JULY 11, 2011 That the Commissioners Court approve Minutes of Regular Meeting held July 11, 2011 as presented. Discussion:--County Clerk advisory regarding Agenda Item: 2.16,i.e., due to conflict w/dates of Seminar on July 26-27 in Corpus Christi, was able to reschedule same Seminar for August 23-24 in Round Rock(court acknowledged) 2. P E R S O N N E L & P O L I C Y 2.1 APPROVAL OF BONDS RE:--no Bonds timely submitted for approval 07 : 25 : 11 PAGE : 1 OF 5
2.2 APPROVED: MONTHLY REPORT JP PCT. 1 That the Commissioners Court approve Report for Month of June 2001 from JP Pct. 1 Sonia G. Mendoza Discussion:--Truancy Clerk(Alicia) will be F/T in new FY Budget;currently using in JP offices until start of school year 2.3 APPROVED: MONTHLY REPORT JP PCT. 2 MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve Report for Month of June 2011 from JP Pct. 2 Alberto Esquivel 2.4 APPROVED: MONTHLY REPORT JP PCT. 3 MOTION: Mike Uriegas SECOND: Johnny Gloria That the Commissioners Court approve Report for Month of June 2011 from JP Pct. 3 Leticia Hernandez 2.5 APPROVED: MONTHLY REPORT JP PCT. 4 MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve Report for Month of June 2011 from JP Pct. 4 Alfredo Martinez 2.6 APPROVED: MONTHLY REPORT DISTRICT CLERK That the Commissioners Court approve Report for Month of June 2011 from District Clerk Maricela G. Gonzalez 2.7 APPROVED: MONTHLY REPORT COUNTY CLERK That the Commissioners Court approve Report for Month of June 2011 from County Clerk Mario Z. Garcia Discussion:--plans to install a 2 nd Public View Station using PC system replaced w/recent upgrade equipment 2.8 TABLED: MONTHLY REPORT COUNTY TREASURER [RE:--Mr. Martinez w/doctor s Appointment; report timely submitted] That the Commissioners Court approve to Table this item. 2.9 APPROVED: MONTHLY REPORT COUNTY AUDITOR That the Commissioners Court approve Report for Month of June 2011 from County Auditor Carlos Pereda Discussion:--FEMA, 1-month away from closing-out--- all depts. within budget---no contract status for new contract w/city of Carrizo for law enforcement services which will now include monies for Constable Dept.(Boyd)--- adjustments for phone service at Jail 2.10 APPROVED: HIRING TWO PART TIME EMPLOYEES That the Commissioners Court approve Hiring of 2-Part Time Employees for Road&Bridge Pct. 2 as presented. Discussion:--to replace Manuel and Bryan 07 : 25 : 11 PAGE : 2 OF 5
2.11 APPROVED: DENY CLAIM FILED BY JOSE RAMOS [RE:--Ramos, owner of 19.95 acres w/claim that he did not authorize R&B Pct. 2 to haul material from his property is now wanting restitution($7446.00) per his calculations at more than 10 loads taken w/price based on his owner s rights which have been violated. Court Members disputed w/actual days of hauling and actual loads taken(which was not logged) adding, a counter offer of $1000 to settle based on 15 loads and $5 per yard ] That the Commissioners Court approve to deny claim and make counter offer of $1,000.00 to Mr. Jose Ramos for material taken from his property, as presented. Discussion:--County Judge to prepare support letter to Mr. Ramos 2.12 APPROVED: ORDER REGULATIONS FOR OPERATION OF SEXUALLY ORIENTED BUSINESSES(SOB) [RE:--spokesperson, Commsr. Mike Uriegas w/brief history of the spearhead committee of 15-members and legal counsel Daniel M. Gonzalez for drafting the regulations/application for this type of business(s) ] MOTION: Mike Uriegas SECOND: Johnny Gloria That the Commissioners Court approve Order adopting Regulations for the operation of Sexually Oriented Businesses within unincorporated areas of Dimmit County pursuant to Texas Local Government Code, Chapter 243 subject to corrections and approval by the Committee, as presented. 2.13 TABLED:REVISITED:FYI - REPORT/CONCERNS FOR USE OF FIRING RANGE [RE:--John Ralston, spokesperson in charge of the Firing Range addressed court members w/update on usage of this Facility by Sheriff Dept., US Border Patrol, 4H, i.e., the recent incident of using exploding targets which have since been banned and only allow paper targets. Court acknowledged the information] NO MOTION PRESENTED. 2.14 APPROVED: RESOLUTION NO. -AUTHORIZING, APPROVING PUBLICATION OF NOTICE OF INTENTION TO ISSUE ONE OR MORE SERIES 2011 OF CERTIFICATES OF OBLIGATION($4,600,000.00) [RE:--Atty.Robert Tijerina w/ Estrada-Hinojosa Investment Bankers explained the proposed County Projects, Sources and Uses,i.e., airport equipment and improvements, construction of county buildings, drainage improvements to county roads, county vehicles(includes police) and payment of professional services etc. and the tax rate impact; emphasizing that today court is only authorizing its first notice of publication of intent ] That the Commissioners Court approve RESOLUTION NO. by the Commissioners Court of Dimmit County, Texas Authorizing and Approving Publication of Notice of Intention to Issue One or More Series of Certificates of Obligation and Providing for Other Matters in Connection Therewith, as presented. 2.15 APPROVED: BID AWARD CREDIT CARD SERVICES [RE:--Official Payments is a subsidiary of Tier Technologies, Reston, VA, provider of transaction processing,business process outsourcing and related solutions] That the Commissioners Court approve to Award Bid for Credit Card Services to Official Payments as presented. 2.16 APPROVED: TRAVEL REQUEST COUNTY ATTORNEY MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve travel request/expenses for County Attorney Daniel M. Gonzalez to attend a) Legislative Updates Texas Tour, September 20, 2011, Corpus Christi, TX and b) Annual Criminal and Civil Law Update Seminar, September 21-23, 2011 in Corpus Christi, TX as presented. 07 : 25 : 11 PAGE : 3 OF 5
3. L A W E N F O R C E M E N T 3.1 APPROVED: AUCTION OF UNCLAIMED RECOVERED ITEMS DECLARED SURPLUS MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve to hold an Auction on unspecified date of all unclaimed miscellaneous and recovered items including all gambling equipment seized in 2007 and 2008, as presented. 3.2 APPROVED: HIRING PART TIME JAILER MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve the Hiring of Jerry Jimenez as part-time Jailer, effective: July 20, 2011 3.3 APPROVED: TRAVEL REQUEST DEPUTY CONSTABLES That the Commissioners Court approve travel request/expenses for Deputy Constables Steve Perez and Ruth Ceniseros to attend Civil Process Class, July 27-29, 2011 in San Antonio, TX as presented. 3.4 JAIL AND JAIL PERSONNEL STATUS [RE:--72 inmates (30-local) jail in compliance/ Jail Standards Commission Jail Supervisors now certified---intercom System installed 20 safety vests, wands donated from Texas Tow Co---working on starting a Training Academy here --(need to) work on new city contract for law enforcement services---update on health issues regarding Code Enforcer, Deputy Juan Vasquez] NO MOTION PRESENTED. 4. GRANTS & PLANNING / REGULATORY COMPLIANE DEPARTMENTS 4.1 APPROVED: QUARTERLY REPORTS REGULATORY COMPLIANCE OFFICER That the Commissioners Court approve Quarterly Reports on 1) Certification of Compliance for electrical services, Permits and customer service inspections, 2) Brundage Water System and monthly expenditures, 3) Sanitation Department and 4) Espantosa Water System and monthly expenditures from Regulatory Compliance Officer Eloy F. Rodriguez, Sr as presented. Discussion:-- NEXT AGENDA ITEM: issues w/burns in Catarina 4.2 STATUS REPORT ON EXISTING PROJECTS [RE:--Colonia Applications for HOME Project---to advertise for contractors---tdhca;waiting for applications for project inside city limits---suggestions for disbursing a/c window units replaced by central a/c system---new agent in charge at USBP: Johnny Rodriguez---floor plans for modular building(s) ] NO MOTION PRESENTED. 5. F I N A N C I A L 5.1 APPROVED: COUNTY PAYROLL REPORT That the Commissioners Court approve County Payroll Report for periods: 07/08/11 and 07/22/11 and Employee Sick, Comp and Vacation Time Report, as presented. 07 : 25 : 11 PAGE : 4 OF 5
5.2 APPROVED: PURCHASE ORDERS AND CLAIMS That the Commissioners Court approve Purchase Orders and Claims as presented. 5.3 APPROVED: CLAIM DOCKET MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve General Fund docket ($218,940.68) w/ add-on claim: $124.00.Mike Uriegas, and General Fund Docket(Decisionmate-$10,225.30) as presented. (s) MOTION: Mike Uriegas SECOND: Johnny Gloria That the Commissioners Court approve Utilities Fund docket ($2,597.12), the DC Public Safety Facilities Corp docket ($4,521.63) and the Airport Fund Project ($142.82) as presented. (s) MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve Grants & Planning docket($149.08 and Airport Fund Project($3,841.00) (s) 6. EXECUTIVE SESSION [non-action item] 7. RECONVENE IN OPEN SESSION [non-action item] 8. A D J O U R N M E N T That the Commissioners Court approve to Adjourn Meeting [12:45 PM]. APPROVED: FRANCISCO G. PONCE, COUNTY JUDGE ATTEST: MARIO Z. GARCIA, COUNTY CLERK July 25, 2011 Regular Session PAGE : 5 OF 5