School Board Minutes January 26, 2015 The Board of Education of Independent School District No. 146 of Clay, Wilkin, and Otter Tail Counties, Barnesville, Minnesota, met in regular session on January 26, 2015 @ 7:00 PM. Chair Rehder called the meeting to order at 7:00 PM. Members present included Jay Rehder, Karla Volrath, Jeff Stangeland, Chad Holland, Don Vancura, and Superintendent Loeslie. Members absent were Kari Walters, and Jay Hochhalter. Guests in attendance included: Krista Detloff, Pam Aakre, Bryan Strand, Casey Ehlert, Holly Inniger, Connie Strandquist, Mike Detloff, Scott Amundson, Pat Berndt, and Brooke Fradet. Opportunities for Citizens to speak, Chad Holland thanked the Board, school staff, maintenance staff for all their help in the preparation and support during Matt s funeral. Motion to approve the agenda with adding item of Technology Committee Representatives Casey Ehlert and Holly Inniger to discuss phase II of ipad/ Move 21 implementation. Item was changed to agenda item #12. Items 14, 15, & 16 were combined as one item to approve. Also add additional document the Sample Resolution Flexible Learning Year start of School date to agenda item #24. Also add enrollment data sheet to agenda item #25. Motion was made by Holland and seconded by Vancura, motion carried. Motions to reorganize the School Board Officers for 2015. Motions were made as follows: a.) Chairperson- Motion by Volrath, seconded by Stangeland for Jay Rehder to continue as Chair, motion carried. b.) Vice-Chair- Motion by Volrath, and seconded by Stangeland for Chad Holland to continue as Vice- Chair, motion carried. c.) Clerk- Motion by Stangeland, seconded by Vancura for Karla Volrath to continue as Clerk, motion carried. d.) Treasurer- Motion by Volrath, seconded by Stangeland for Kari Walters to continue as Treasurer, motion carried. Motion to approve School Board Compensation Salaries for 2015 was made by Stangeland, and seconded by Volrath, motion carried. a.) Board Chair Salary- $300.00/Year b.) Board Vice Chair- $50.00/Year c.) Board Clerk- $125.00/Year d.) Board Treasurer- $250.00/Year e.) Current Board Members / Directors, Business Manager, District Secretary meeting salary- $65.00/Mtg plus Mileage.
Agenda item #8 was to review and decide on School Board committee assignments. This item was tabled in order for Board members to review the previous assignments and decide what they would like to do. Administrative reports were presented by Mr. Strand, and Superintendent Loeslie. Financial reports: Treasurer s report, Food Service, Budget and Claims were presented by Mrs. Berndt. Motion by Holland to approve claims and wire transfers as presented, seconded by Volrath, motion carried. General Fund: $4,013,642.13, Food Service: $69,030.37, Community Service: $25,889.51, Total: $4,108,562.01 Motion to approve the consent agenda was made by Volrath, and seconded by Stangeland, motion carried. a.) Approve Summary Truth & Taxation Hearing 12/15/2014 b.) Approve Summary Tax Abatement Hearing 12/15/2014 c.) Approve Minutes School Board Meeting 12/15/2014 d.) Approve Summary Board Work Session 01/12/2015 e.) Approve Federal Mileage Rate Increase from $0.56 to $0.57.5 / Mile f.) Approve Cindy Zander lane change BA 20 to BA 30 g.) Approve Karin Brown lane change BA to BA 10 h.) Approve Sarah Poepping lane change BA 20 to MA i.) Approve Laura Anderson lane change BA 20 to BA 30 j.) Approve Alicia Conklin as Long Term Sub HS SPED para & Health Aid District @ $17.61/hr. Casey Ehlert and Holly Inniger, the Technology Committee representatives, discussed phase II of the ipad/move 21 implementation. Points that were discussed were as follows: Why it s not best to stay with our current ipads another year. The drop in trade-in value is huge. Also options as to whether or not we are able to offer the sale of the devices ourselves. Do we still need the devices? Pros, and Cons were given on 3 devices- ipads, Surface, and Thinkpads. The research showed that we were better off staying with the ipads due to more positives, and a better purchasing price. This will be researched and discussed in further detail in the upcoming weeks. Connie Strandquist, Chair of the Barnesville Staff Development Committee, addressed the Board regarding National Conference attendance for staff members. The Staff Development Committee came up with some criteria to be eligible to attend a National Conference. Some items include that a staff member must be with the District for 5 years, and may only attend a National Conference 1 time every 5 years. The staff member must show interest at a state level and attend at least 2 state level conferences before they would be able to attend a National Conference. The Staff Development Committee felt that it would be feasible for 5 staff members from different curriculum from each building should be able to attend each year if they so qualify. There will be more discussion with the committee to establish concrete criteria. Motion to approve donation, and thank each group as listed was made by Holland and seconded by Stangeland, motion carried. a.) Accept $100.00 donation from the Barnesville Literacy League for the HS Library. b.) Accept donation for $9.51 from the Minnesota Give to the Max Day. c.) Accept donation by the Barnesville Community Fund/Administered by West Central Initiative for $2,500.00- $500 for Band, $500 for Post Prom, and $1,500 for the English Department for books.
1 st reading for MSBA Model policies: Legislative & Recommended Changes 205- Open & Closed Meetings 206- Public participation 208- Development, Adoption, & Implementation of Policies 406- Personnel Data 410- Family Medical Leave 413- Harassment and Violence 419- Tobacco-Free Environment 425- Staff Development 501- Weapons 506- Student Discipline 524- Internet Acceptable use and Safety 526- Hazing Prohibition 1 st Reading MSBA Model Policies: Non-Substantive Changes 423- Employee-Student Relationships 502- Search of Student Possessions and Person 503- Student Attendance 525- Violence Prevention 532- Removing Students with IEP s from School 615- Testing Accommodations, Modifications, and Exceptions 617- School District Ensurance of Standards 620- Credit for Learning 623- Summer School Instruction 624- Online Learning Options 701.1- Budget Modification 707- Transportation of Public School Students 709- Transportation Safety Policy 905- Advertising Information was given regarding the Health Insurance & Health Insurance Transparency Act (HITA). An ad was placed in the Barnesville newspaper this week and will be next week as well, to request proposals for group health insurance for the health plan year beginning July 1, 2015. Sealed proposals need to be in by March 9, 2015 at 4:30 PM. The Resolution directing Administration to make recommendations for reduction in programs and Personnel and Reason s therefore was reviewed:
January 2015 Member Stangeland introduced the following resolution and moved its adoption. Resolution Directing the Administration To Make Recommendations for Reductions In Programs and Positions and Reasons Therefore, WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and WHEREAS, there has been a reduction in student enrollment, and, WHEREAS, this reduction in expenditure must include a discontinuation of positions and discontinuance or curtailment of programs, WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting the discontinuance of positions, BE IT RESOLVED, by the School Board of independent School District No. 146, as follows: That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs and positions to effectuate economies in the school district and reduce expenditures and make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance or positions or curtailment of positions. The motion for adoption of the foregoing resolution was duly seconded by: Member Holland and upon vote being taken thereon, the following voted in favor thereof: Jay Rehder, Karla Volrath, Jeff Stangeland, Chad Holland, and Don Vancura and the following voted against the same: None whereupon said resolution was declared duly passed and adopted- January 27, 2015 Motion to approve the agreement with the American Red Cross in the event of a disaster was made by Holland, and seconded by Stangeland, motion carried. Information regarding the District potentially purchasing an ATV for grounds use was discussed. It was discussed that $8,000 would be a reasonable amount for this purchase. Motion was made by Holland and seconded by Vancura to approve $8,000 for the purchase of an ATV, motion carried. Discussion was held regarding the replacement of the older school district vans. After 12 years in service a van is no longer able to be used to carry students. A motion was made to purchase 1 van each year to replace the fleet vehicles that need to be replaced, instead of having to purchase a bunch at once to replace all vehicles to be in compliance. Motion was made by Holland and seconded by Volrath, motion carried.
Discussion was held regarding a recap of the School Board Work Session from January 12, 2015. What is the next step that we would like to take regarding facilities? After discussion the Board decided to have a Facility Consultant come take a look at the buildings instead of a contractor to decide what we would need to do so we have a plan when we do decide to bring a contractor in. There were 3 options that Superintendent Loeslie had received information on from other School Districts, the consultants will be contacted to discuss options for coming in to look. It was also decided to keep the agenda for the scheduled roofers that are to come and asses the roof condition. Discussion on the Resolution Regarding Flexible School Year for an earlier start date for the 2015-2016 school year RESOLUTION OF THE SCHOOL BOARD OF DIRECTORS Barnesville Public Schools ISD #146 P.O. Box 189 Barnesville, MN 56514 218-354-2217LEGISLATION AND APPROVAL FOR LOCAL LEARNING YEAR WHEREAS : 1. The School Board of Barnesville Public Schools, ISD #146 is responsible for the educational program, including the learning year, for the students in the school district; and 2. The School Board and Administration of Barnesville Public Schools, ISD #146 has in the past and will continue to solicit input from the District's parents, patrons and community leaders for the learning year that best meets the needs of our school district; and 3. The educational leaders of Barnesville Public Schools, ISD #146 believe beginning the 2015-16 school learning year prior to September 8, 2015 best meets the educational needs of the students and takes into consideration the needs of the community in our school district; BE IT RESOLVED that Barnesville Public Schools, ISD #146 of the State of Minnesota, requests our state legislators seek legislation waiving state mandates that prohibit or limit us in the process of designing a local learning year that meets our local needs. BE IT FURTHER RESOLVED that we instruct our District Administration to work with our legislators and associated advocacy organizations to advance such legislation in the 2015 state legislative session. The motion was made by Director Don Vancura and seconded by Clerk Karla Volrath. On a roll call vote, the following voted in favor: Mr. Vancura, Mr. Holland, Mr. Stangeland, Mrs. Volrath, and Mr. Rehder. And the following voted against: NONE The motion for the adoption of the foregoing resolution was declared duly passed and adopted by the Barnesville Public Schools, Board of Directors at a properly noticed open meeting held on the 26th day of January, 2015.
Enrollment numbers were as follows as of the month of January- K-5 th Grade- 396, 6 th - 12 th Grade- 445, Total- 841 Motion was made to adjourn the meeting was made by Volrath, and seconded by Stangeland, motion carried. Meeting was adjourned at 8:52 PM. Reminder that the next regular School Board Meeting is February 23 rd at 7:45 PM (late start due to HS & Elem. Conferences 4:00-7:30 PM)