PRESCOTT UNIFIED SCHOOL DISTRICT District Office - Board Room, 146 South Granite Street, Prescott, Arizona GOVERNING BOARD REGULAR MEETING 5:00 PM SEPTEMBER 5, 2017 Members of the Governing Board will attend either in person or by telephone conference call. The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Superintendent s Office at (928) 445-5400. Requests should be made as early as possible to arrange the accommodation. Mission Statement Providing extraordinary opportunities through a variety of programs and challenging curriculum. Uniting the PUSD family of students, staff, and community members through positive relationships. Supporting exceptional staff through on-going individualized professional development. Developing a highly educated, civic-minded, and productive community, one student at a time. Vision Statement Prescott Unified School District educates students to be confident, lifelong-learners prepared to achieve their full potential in a complex, interconnected world.
AGENDA 1. CALL TO ORDER - President Greg Mengarelli 2. APPROVAL OF AGENDA - President Greg Mengarelli 3. OPENING CEREMONY A. Welcome - President Greg Mengarelli B. Pledge of Allegiance 4. APPROVAL OF MINUTES A. Consider approving the minutes from the Governing Board Study and Voting Session of August 1, 2017 Board policy requires approval of minutes. 5. PRESENTATIONS A. Mile High Presentation on Capturing Kids Hearts, recognizing James Family and Kiwanis contributions to the program Presenter: Mr. Mark Goligoski, PMHMS Principal B. Instructional Minute Presenter: Mrs. Kelli Bradstreet, Director of Instructional Services 6. INFORMATION ONLY ITEMS A. Summary of Current Events 1. Superintendent a. Current Events, Celebrations, and Recognitions 7. ACTION ITEMS A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion. However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests. The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. Consider approving the Consent Agenda as presented. 1. Consider approving the certified and classified personnel actions as presented. A copy of the Personnel report has been attached for review.
Presenter: Mrs. Christa Simmons, Director of Human Resources 2. Consider approving the donations as presented. Board policy requires acceptance by the Governing Board of all donations. Presenter: Mr. Brian Moore, Chief Financial Officer 3. Consider ratifying the vouchers as presented. Arizona Revised Statutes requires approval/ratification of all vouchers. Presenter: Mr. Brian Moore, Chief Financial Officer 4. Consider approving the list of Qualified Evaluators for the 2017-2018 school year as presented. Binder, Andy Bradstreet, Kelli Bruso, Teresa Buettner, Amy Dean, Matt Goligoski, Mark Gorman, Terry Hein, Ann Hellewell, Nancy Hillig, Stephanie Howard, Joe Hughes, Karen Hunter, Christine Lane, Jeff Moore, Brian Read, Mardi Secor, Kelsey Swan, Robert Tenney, Clark Townsend, Missy Wells, Jim Willard, Pam Williams, Stacy Presenter: Mrs. Mardi Read, Assistant Superintendent B. STUDY AND VOTING SESSION 1. Consider the approval of IFB: 17-29-18 for the Remodel of Washington Elementary School, as presented.
It is advantageous and in the best interest of the school district to have more than one vendor for these products and services. Sealed bids were due at the District office no later than 10:00 am on August 29, 2017. The District received 7 bids in a timely manner, 57 no bids, with 111 bid downloads and the bid tally is attached. However, it was determined through the vetting process that the lowest bidder did not meet the references requirement of the bid, which was the performance of similar projects. Therefore, the lowest bidder was determined to be non-responsive and the lowest responsive and responsible vendor is Axiom Enterprises of Kingman, LLC in the amount of $385,741.00. Presenter: Mr. Brian Moore, Chief Financial Officer 2. Consider approving an Intergovernmental Agreement for Mentoring Services between Prescott Unified School District and Boys to Men for the 2017-2018 school year, as presented. Intergovernmental Agreements require Governing Board approval. This is a renewal IGA and has been approved by Counsel. A copy of the IGA is attached for review. 3. Consider approving a Lead LEA/Fiscal Agent Funding Memorandum of Understanding YCESA Title III Consortium Funding FY 2017 2018, as presented. This Memorandum of Understanding represents the agreed-upon program, service and products to be provided to English learner (EL) students in the Acorn Montessori Charter School, Ash Fork Joint Unified School District #31, Beaver Creek Elementary School District #26, Kirkland Elementary School District #23, Mingus Union High School District #4, Prescott Unified School District #1, Prescott Valley Charter School, Salome Consolidated Elementary School District #30, and Snowflake Unified School District #5 (Members), during the 2017-2018 project year. Yavapai County Education Service Agency will act as the Lead LEA (local educational agency)/fiscal Agent of the consortium. A consortium of districts receiving a Title III subgrant must meet the same requirements as districts or charters receiving subgrants individually. The purpose of Title III is to help ensure that English learners (ELs) attain English language proficiency and meet state academic standards. YCESA TITLE III Consortium Memorandum of Understanding FY2017 2018 is attached for review. 4. Consider approving revisions to Governing Board Policy GCCA- Professional / Support Staff Sick Leave, as presented. Governing Board Policy BGB requires first and second readings of all proposed policy adoptions and approval by the Governing
Board. This is the second reading of the proposed policies and the Board is now being asked to adopt the proposed policy. The following sentence: Employee's paid on a stipend basis (such as athletic coaches) will be granted forty (40) hours of paid sick leave at the beginning of their contract has been removed from policy. PUSD no longer has stipend positions. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval. 5. Consider approving an Intergovernmental Agreement for Maintenance Services between Prescott Unified School District and Kirkland Elementary School District, Skull Valley Elementary School District and Yarnell Elementary School District through June 30, 2020, as presented. After a successful year on current agreement for maintenance services, we are recommending these agreements be extended for a three year period. The three IGA's have been attached for your review. 6. Consider approving a continuing Intergovernmental Agreement between Prescott Unified School District and Yavapai College regarding Dual Enrollment courses for the 2017-2018 school year, as presented. Intergovernmental Agreements require Governing Board approval. This is a renewal IGA and it attached for review. 7. Consider approving additional staffing for class size reduction, as presented. Based on district's proactive budgeting process in January, staffing is allocated based on projected numbers. Staffing is generally very conservative and principals maximize their scheduling capability as much as possible. Once we see where actual student numbers are at, staffing additions and adjustments are needed in order to maintain targeted class sizes. Recommended staffing worksheet is attached. 8. EXECUTIVE SESSION: The Prescott Unified School District Governing Board may vote to enter into Executive Session according to A.R.S. 38-431.03 for the following purposes: a. According to A.R.S. 38-431.03 (A) (3) for discussion or consultation for legal advice with the attorney or attorneys of the public body; and
b. According to A.R.S. 38-431.03 (A) (7) for the purpose of discussion and consultation with its representatives concerning negotiations for the purchase, sale, or lease of real property. Consider moving into Executive Session according to A.R.S. 38-431.03 (A) (3) and (A) (7) for the purpose of legal advice and discussing the purchase, sale, or lease of real property. All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not now present, other than a current member of the Board, or pursuant to a specific statutory exception, anything that has transpired or has been discussed during the executive session. Failure to comply is a violation of A.R.S. 38-431.03. Consider adjourning the Executive Session and reconvening the regular Governing Board Study and Voting Session. 9. Consider accepting an offer for the sale of the District Office property located at 146 South Granite Street, Prescott, Arizona. C. INFORMATION AND DISCUSSION ITEMS 1. Discussion Item: Consider reviewing Policy Services Advisory, Volume 29, Number 3 from August, 2017, regarding Policy Advisory Numbers 588-600, Excluding Policy Advisory No. 592, Policy IE, which pertains to J-TED Districts only. Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board, This is the first reading of the proposed policies and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval. Policy Advisory No. 588 - Policy BBBA Board Member Qualifications Policy Advisory No. 589 - Policy EEAEA, Bus Driver Requirements,Training, and Responsibilities Policy Advisory No. 590 - Policy GCQF Discipline, Suspension, and Dismissal of Professional Staff Members Policy Advisory No. 591 - Policy GDFA Support Staff Qualifications and Requirements (Fingerprinting Requirements) Policy Advisory No. 593 - Policy IJJ Textbook/Supplementary Materials Selection and Adoption Policy Advisory No. 594 - Policy IJNDB-E Use of Technology Resources in Instruction (Electronic Information Services User Agreement) Policy Advisory No. 595 - Regulation IKE-RB Promotion and Retention of
Students Policy Advisory No. 596 - Policy JFAA Admission of Resident Students Policy Advisory No. 597 - Policy JFABC Admission of Transfer Students (Academic Credit Transfer) Policy Advisory No. 598 - Policy JFB Open Enrollment Policy Advisory No. 599 - Policy JL Student Wellness Policy Advisory No. 600 - Policy KB Parental Involvement in Education 2. Meeting Dates a. Next Meeting Dates 1. Tuesday, September 12, 2017 - Study and Voting Session (if needed) 2. Tuesday, October 3, 2017 - Study and Voting Session b. Other Dates 1. ASBA Law Conference - September 6-8, 2017 Agenda attached. 2. ASBA Delegate Assembly - September 9, 2017 3. Future Agenda Items The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered, however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item. 4. ADJOURNMENT