Cassia County Board of Commissioners MEETING MINUTES Cassia County Courthouse Commission Chambers 1459 Overland Ave Room 206 Burley ID 83318 9:00 AM The Cassia County Board of Commissioners met today at the place and time as posted by agenda pursuant to Idaho Code 74-204 for Open Meetings Law. AGENDA ITEMS 1) Call to order 2) Pledge of Allegiance and prayer 3) 9:03 AM Roll call Present: Kerry McMurray - Administrator (Not voting), Tim Darrington - Member, Bob Kunau, Chair, Paul Christensen - Member, Doug Abenroth - County Attorney (Not voting), Hilaree Young - Deputy Clerk of the Board (Not voting). 4) 9:03 AM Calendar, meetings, and correspondence a. 2017 Cassia County Fair and Rodeo 08/16/2017 08/19/2017 b. Cassia County Parade, 10:30 AM, 08/16/2017 c. Dairy Livestock Sale, 6:00 PM, 08/14/2017 d. Mid-Snake River Water Meeting, 1:00 PM, 08/16/2017 in Twin Falls, ID e. IACRC 2017 Annual Conference in Salmon, ID f. South Central Public Health Board Meeting, 1:00 PM, 08/16/2017 5) 9:07 AM Amendment of agenda: Annual Review of the Cassia County Fair 9:07 AM Motion and Action: Approve the amended agenda for this meeting pursuant to Idaho Code 74-206 (4) (c), to include the annual review of the Cassia County Fair, (good faith reason the agenda item was not included in the posted agenda) it was an inadvertent oversight with the change of chairmanship and the annual review must be completed during this board meeting as the County Fair begins before the next board meeting, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 6) 9:08 AM Review Intermountain Cassia Regional Hospital Paramedics Report for July 2017 a. Kunau read and the board reviewed the provided report. b. Christensen asked Sheriff Heward how the paramedics enter a deceased person into the system if the individual is dead on arrival. 7) 9:09 AM Review Veterans Service Officer Monthly Reports for June and July 2017 a. Kunau read and the board reviewed the provided report. 8) 9:48 AM Approval of Clerk s Office recommendations regarding junior college Certificate of Residency Forms 1 P a g e
9:50 AM Motion: Clerk s Office recommendations to accept thirteen junior college Certificate of Residency Forms as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. 9) 9:51 AM Personnel Matters: a. Change of Status Requests i. Mini-Cassia Criminal Justice Center (MCCJC) Daniel R. Vanleeuwen, hiring, part time Detention Deputy ii. Prosecuting Attorney Shannon Crow, cost of living and evaluation iii. Prosecuting Attorney Decembre Noriyuki, cost of living and evaluation iv. Prosecuting Attorney Michelle Dozier, promotion, cost of living and evaluation v. Sheriff s Office Levi Alan Smith, hiring, Deputy Patrolman City of Burley b. Time card of Road and Bridge Supervisor Sam Adams was in order. 9:54 AM Motion: Change of Status Requests and timecard of Sam Adams as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. 10) 10:59 AM Catering Permit Application for Live a Little Productions Monster Truck Insanity Tour to be held at the Cassia County Fairgrounds from 6:00 p.m. to 10:00 p.m. Saturday, 9/16/2017 a. Sheriff Heward had concerns about Live a Little Productions Monster Truck Insanity Tour. He had advised they needed to pay a fee for deputy officers needed for that event. b. Heward recommended that fee be paid in advance of the event or not allow the permit. c. The board concurred with Heward s request to either deny the catering permit or require that security coverage be pre-paid. d. The matter was deferred until the applicant can be contacted and advised of that necessity. 11) 11:05 AM Discuss Elba gravel pit a. Darrington had a conversation with a resident, Tommy Hutchison, who had inquired as to why citizens couldn t obtain gravel from the Elba shale pit. b. Darrington would like the board along with McMurray to go on location to review that request and to also review road work that has been done. c. The board scheduled for a special meeting for that to take place and will depart from the courthouse at 8:30 AM Wednesday, 8/23/2017. 12) 11:09 AM Discuss outside auditor a. Heather Evans commented that there is an agreement that the board signs every year. b. Costs have included increases each year. The board felt that should be bid as it is a significant cost to the County. Evans said there was also an increase in cost to pay for separate services to the Fair Board. c. Christensen said he recalled that Evans and Poulsen raised his fees significantly eight years ago. He also felt that it would be appropriate to invite bids. d. Evans stated that the outside auditor audits their office s auditing procedures and practices. They also perform other random audits. Evans also stated that Minidoka County s outside auditor is in their office full time for a week during November going through the auditing process and documents. Typically they are completed with their audit by the end in November or December. 2 P a g e
e. Darrington desired to look at competitive bids for that process to perhaps save money. Kunau also expressed concern regarding the delay in the completion of the audit and that we should create an agreement with a set completion date for those services. f. It will be placed on a future agenda for follow up. 13) 11:16 AM Discuss Jackson addressing and consider requesting Declo designation a. McMurray had a Jackson area resident call and asked for a change of the postal zip code from Rupert to Declo in that area. The citizen had since called back and withdrew the request. b. He explained that area falls in a location where they live in Jackson and have a Rupert zip code. It was pointed out that the postal service declined to make a change even though they felt at the time it made sense. c. Kunau said the matter had been brought forward to him some time ago and he detailed the concerns with addressing and with the postal service that had been articulated to him. d. Kunau felt it did need to be changed rather than just using a Rupert postal zip code. e. McMurray received a message from the resident to not address this item. 14) 11:22 AM Execute Resolution No. 2017-020 regarding employee leave for the Cassia County Parade a. McMurray stated a memo to employees had been provided in the past and that information was prepared in a resolution this year. b. Kunau read the resolution for review of the board. 11:25 AM Motion: Resolution No. 2017-020 to provide employee leave for the Cassia County Fair parade, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 15) 11:26 AM Approve and sign services and software use contract with Computer Arts, Incorporated a. Abenroth received the contract from Clerk Larsen on Saturday and did not have sufficient time to review it. b. A special meeting of the board was scheduled for 9:15 AM, Wednesday, 8/16/2017 to allow time for review and for the board to sign the agreement. 16) 11:29 AM Approve minutes 11:29 AM Motion and Action: Approve minutes from 8/7/2017, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 17) 11:30 AM Approve payables a. Kunau had questions regarding a payable of toilet paper for the MCCJC in the amount of $19,000.00. b. Sheriff Heward stated this is a purchase they make every three years. c. Darrington expressed concern regarding travel and meal per diem pay prior to when an employee attends an out-of-town conference or county function. The board preferred the use of a credit card for those expenditures and accompanying receipts for those items. d. Heward said it is in line with the Personnel Policy Handbook and they just needed to know what the board expects them to do. The board will look further into it to the use of credit cards for those expenditures and to make adjustments with the Personnel Policy Manual. 3 P a g e
e. Kunau had questions for McMurray regarding large differences in cost for data usage with the Verizon Wireless bill for different departments. f. McMurray will look into the matter. 11:34 AM Motion and Action: Approve payables dated 8/14/2017, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. UNFINISHED BUSINESS AGENDA ITEMS 18) 11:37 AM Adult Misdemeanor Probation facility follow-up a. McMurray is working on infrastructure issues. b. CenturyLink and Chad Harris are all working on getting bids to McMurray for setup within the new building. c. PMT did submit a bid to McMurray. There would be an additional $200.00 a month to their current bill and it would include phone and internet costs. 19) 11:40 AM Museum mitigation/remediation follow-up a. Rod Smith went to the City of Burley and discussed obtaining a permit for the repairs that are needed. City of Burley Building Inspector, Gary Pawson reviewed the situation and said a permit would not need to be obtained for the proposed repairs. b. Smith desired to not begin the project this week due to the County Fair and associated traffic. c. McMurray is working on a quote for the needed concrete work. 20) 11:46 AM Ambulance District follow-up a. Kunau said other counties have an ambulance district to allow more funds for QRU s and the paramedic services. He felt the county is tapped out with resources to assist. b. Christensen stated he felt uncomfortable soliciting that discussion and that is should come from the grassroots level of the community. c. Kunau said his concern has to do with diminished PILT funds and future funding. 21) 11:49 AM County Industrial Development Commission Vacancies Follow-up a. McMurray will provide information to be posted on the County website to solicit applications. b. McMurray said he will get in contact with Clay Handy and Greg Osterhout and see what their recommendations would be as they are on that commission. c. Christensen also suggested talking with Eli Hansen as a possible consideration. SCHEDULED AGENDA ITEMS 22) 9:14 AM Sign the 2018 Cassia County Sheriff s Office Policy Manual Agreement a. Sheriff Jay Heward had received the previous year s Policy Manual Agreement from former Ada County Sheriff Gary Raney, when he should have received the 2018 agreement. b. Sheriff Heward also wanted to clarify the amount listed was last year s fee amount at $2,500.00 and the correct fee for 2018 is $3,500.00. There are funds in the Admin budget to cover that. 9:15 AM Motion: Chair Kunau to sign and execute the 2018 Cassia County Sheriff s Office Policy Manual Agreement, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 4 P a g e
23) 9:17 AM Public Hearing to consider Cassia County Sheriff s Office change of fees a. Undersheriff George Warrell reviewed the proposed and current fee changes. There were no public comments. b. McMurray clarified the fees which were proposed to be changed. 9:26 AM Motion: Change and adopt the Sheriff's Office fee structure as presented, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 9:27 AM Substitute Motion: Sign and Execute Resolution No. 2017-019 to increase the Sheriff s Office Civil Fees, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 24) 9:28 AM Meet with Bob Stephenson from SCCI, Inc. a. Chair Kunau asked about costs and what is involved to convert two years of data from the AS400 to the Computer Arts, Inc. (CAI) financial system. Stephenson questioned only converting two years of data. He committed to do whatever it takes for Cassia County for this to be successful. b. He said there is approximately 20 plus years of data available. They do not take the data off the server and there is adequate storage on the AS400. That data will be available in any timeframe. c. Christensen said the board feels good about this move and expressed appreciation for SCCI s attitude in helping us with this transition. The needs will be made manifest as long as we are all looking towards the same goal. The depth and scope of information needs will come from CAI. We would like to keep the doors open with communication and continue our relationship as a resource even beyond the transition. d. Stephenson said they have a non-adversarial working relationship with CAI. He said their relationship throughout the years has been very good and they would never take an adversarial type position as Cassia County needs to continue to succeed. e. Kunau referred to the recent NACo Conference Clerk Larsen attended where it was highly recommended for counties to have an on-staff IT person. They have not yet determined what they will do in that regard and as such desire to continue with the SCCI s assistance. f. Stephenson cautioned the board in jumping into a new program with the State Tax Commission until it can be supported. He also said there have been tremendous issues balancing through the Supreme Court s Odyssey program and many of other issues which have not been resolved. 25) 9:56 AM Executive Session for indigent and personnel matters 9:57 AM Motion: To consider records that are exempt from public disclosure for the purpose of evaluating indigent recommendations and to consider personnel matters, Action: Enter Executive Session pursuant to Idaho Code 74-206 (1) (d) for the purpose of discussing indigent matters and Executive Session pursuant to Idaho Code 74-206 (1) (b) to consider personnel matters, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Tim Darrington - Member, Bob Kunau - Chair, Paul Christensen - Member. 5 P a g e
10:55 AM Motion: Recommendations of the Social Services Director regarding indigent matters, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 10:55 AM Personnel matter was taken under advisement 26) 11:51 AM Travel to County Fairgrounds for Annual Fair Review a. The board distributed tickets provided to board members for the County Fair. b. The new bleachers were reviewed. The Board was informed those seats were not general admission but rather mid-priced reserved seating. c. The Fair Board has re-designed the parking within the in-field of the fairgrounds. The new design will require a permit and will help eliminate the problem with double parking they had last year. d. The extra metal from the new bleachers were purchased by the Fair Board for $4,500.00 and was placed on the Southwest wood bleachers. This helped preserve the current bleachers. e. Darrington stated the next bleacher phase would be the northeast end of the arena. f. The Board reviewed the new French Drain that was placed behind the grandstands. 27) 1:03 PM Adjourn 1:03 PM Motion and Action: Adjourn, Moved by Tim Darrington - Member, Seconded by Paul Chirstensen - Member. 6 P a g e
APPROVED: /s/ Bob Kunau, Chair DEPUTY CLERK OF THE BOARD: /s/ Hilaree Young 7 P a g e
8 P a g e COUNTY EXPENDITURES ATTACHMENT
COUNTY EXPENDITURES 8/14/2017 DEPARTMENT FUND/DEPT AMOUNT 104 Current COUNTY COMMISSIONERS 104.401 $0.00 Expense AUDITOR & RECORDER 104.402 $140.65 Fund TREASURER 104.404 $464.49 ASSESSOR 104.405 $0.00 PUBLIC DEFENDER 104.408 $675.20 AGRICULTURAL EXTENSION 104.410 $0.00 COUNTY BUILDING 104.411 $213.29 JUDICIAL CENTER 104.412 $0.00 BOARD OF HEALTH 104.413 $0.00 PLANNING & ZONING 104.414 $0.00 GENERAL 104.415 $1,229.84 CIVIL DEFENSE 104.416 $0.00 COUNTY ELECTIONS 104.417 $0.00 LAW ENFORCEMENT BUILDING 104.418 $0.00 COUNTY ADMINISTRATION 104.419 $840.27 VETERANS SERVICE OFFICER 104.421 $0.00 CURRENT EXPENSE FUND TOTAL $3,563.74 Dedicated SOCIAL SERVICES 105.502 $1,673.42 Funds CONFLICT INDIGENT DEFENDER 105.504 $0.00 CASSIA COUNTY COURTS 106.602 $832.40 COUNTY ROAD & BRIDGE 107.707 $7,907.40 WEED & PEST 108.708 $8,903.40 SOLID WASTE 109.709 $0.00 AMBULANCE SERVICE 110.710 $0.00 FAIR EXHIBITS 111.711 $0.00 HISTORICAL SOCIETY 112.712 $0.00 COMMUNITY COLLEGE 113.713 $0.00 REVALUATION 114.714 $0.00 9-1-1 COMMUNICATIONS 115.715 $0.00 CONSOLIDATED ELECTIONS 116.716 $0.00 COUNTY WATERWAYS 117.717 $0.00 COUNTY SNOWMOBILE 118.718 $0.00 ASSESSOR TRUST 123.323 $0.00 COURT INTERLOCK FUND 126.326 $52.50 K-9 TRUST 128.328 $1,089.06 EMERGENCY MEDICAL SERVICE 133.733 $0.00 NARCOTICS SEIZED ASSETS 134.334 $0.00 CASSIA DRUG TASK FORCE 136.736 $0.00 D.A.R.E. TRUST 137.737 $0.00 PHYSICAL FACILITIES 144.744 $0.00 ADULT MISDEMEANOR PROBATION TRUST 149.349 $0.00 ADULT MISDEMEANOR PROBATION 149.749 $438.95 VIOLENT PREDATOR ACCOUNT 150.750 $0.00 BOX ELDER COUNTY BOOKMOBILE 151.751 $0.00 WIDOW BENEFIT TRUST 198.798 $0.00 DEDICATED FUNDS TOTAL $20,897.13 130 Justice JUSTICE FUND 130.330 $0.00 Fund CLERK OF THE DISTRICT COURT 130.803 $0.00 MINI-CASSIA JUVENILE PROBATION 130.805 $0.00 PROSECUTING ATTORNEY 130.807 $665.08 CORONER 130.809 $300.00 SHERIFF - PATROL 130.821 $1,721.64 SHERIFF - INVESTIGATIONS 130.822 $48.38 SHERIFF - DISPATCH 130.823 $0.00 SHERIFF - ADMINISTRATION 130.824 $1,042.89 MINI-CASSIA CRIMINAL JUSTICE CENTER 130.827 $41,355.96 MINI-CASSIA JUVENILE DETENTION CENTER 130.828 $0.00 SHERIFF - PATROL (City of Burley) 130.851 $3,329.88 SHERIFF - INVESTIGATIONS (City of Burley) 130.853 $0.00 SHERIFF - ADMINISTRATION (City of Burley) 130.854 $15.31 Rev. 2017_04_28 JUSTICE FUND TOTAL $48,479.14 TOTAL EXPENDITURES $72,940.01
10 P a g e ATTENDANCE LOG ATTACHMENT
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