Election System Upgrade

Election System Upgrade

Department of State Requirements February 2018 New systems must have voter-verifiable paper record April 2018 New system must be selected by December 31, 2019 Has to be examined and certified after January 1, 2018 Does NOT require system be in place for 2020 2

Project Scope 1.05 million registered voters 1,692 divisions 825-850 polling places 3

Project Timeline March, 2019 May, 2019 December, 2019 Special election Primary election November, 2019 General election Go live State Deadline to select new voting machines RFP Posted November, 2018 Vendor selected Warehouse identified Feb, 2019 Contract Signed Feb. May, 2019 Delivery Implementation Training Jun October, 2019 4

Johnstown and Shoup Machines 1950s-2002 Danaher 1242 2002- Today 5

Philadelphia Ballot 6

Philadelphia Ballot 2015 Primary 43 Democratic candidates for the Court of Common Pleas 16 Democratic candidates for Council At-Large 2016 Primary 16 candidates for 1 st Congressional DNC Delegate 24 candidates for 2 nd Congressional DNC Delegate 2018 Primary 13 candidates for 1 st Senate Dem State Committee 13 candidates for 7 th Senate Dem State Committee 10 candidates for 5 th Congressional 7

Full-faced Replacement Rates Full Faced one-to-one Currently send 2 machines per division, 3 to the busiest Paginated at-least two-to-one depending on the size The smaller the screen the higher the replacement rate Orange County, CA has similar sized divisions and use Hart 12.1 BMDs, they send as many as 12 to their busiest divisions 8

Polling Place Consent Decree Major impact on polling places in Philadelphia Since 2005 reduced number of polling place by 398 Severely limits pool of locations of selection of new sites Voters have to travel longer and cross major roads to vote Greater impact on older voters 9

Certification Process Before Philadelphia can purchase a system it must be certified by both Federal and State agencies Before State starts process it has to be in final part of federal testing Four system from two vendors are fully certified No Federal certification for E-Poll Books 10

Certified System Types Full Faced Paginated Voter Marked 11

Voter Marked Still need to purchase equipment Precinct Scanner Electronic Ballot Marking Device for handicapped voters Paper State Election Code Requires printing enough ballots for 110% of the registered voters in a division every election 12

Current Poll Books 13

Certified E-Poll Books 14

Storage - Needs Climate Controlled Heated in the winter Air conditioned in the summer Dry Non-humid Dust free 15

Storage - Current 16

Costs Greatly exceed just the cost of purchasing a new system Trainings both Election Board Workers and public Outfitting a new climate-controlled warehouse and the additional rent Costlier yearly maintenance costs and new software licensing charges Add-ons such as cases, curtains, and charging equipment For proprietary systems, the city will have to buy ballots directly from vendors Hiring additional, tech-oriented staff Disposal of current equipment Depending on the system the final cost could be as much as $50 - $60 million 17

Current State of Funding $22 Million in FY 2020 Capital Fund Based on outdated 2015 RFI $1,731,797.83 Philadelphia s portion of HAVA Funding (inclusive of Federal and State Funds) 18

Election System Upgrade