Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, November 08, 2007-6:30 p.m. LISD Board Room - 1620 Houston St. Laredo, TX 78040 A. Call to Order B. Roll Call C. Pledge of Allegiance D. Special Observance E. Public Forum F. Superintendent's Report CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval of Minutes: October 11, 2007 ~ Board Meeting October 23, 2007 ~ Special Call Meeting Chairman of the Board of Trustees 2. Approval of Monthly Disbursements. 3. Approval of Tax Collection Report. 4. Approval of Donations and Investments.
5. Discussion and possible action on the following budget amendments Date Description Department Fund Amount BA# 0708-05 Discussion and possible Financial Management Fund 199 - General action on the General Operating Fund Department/ District Fund budget amendment in the total amount Wide Campuses and/or of Thirty-six Thousand Twenty-two Departments ($36,022.00) as a result of transfers between functions and authorizing the Superintendent to implement said budget. This is a transfer of funds between budgeted line items with no effect on fund balance. A. November 6, 2007 Thirty-six Thousand Twentytwo ($36,022.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements. B. November 6, 2007 BA #0708-06 Discussion and possible Financial Management action on the IFA #1 Bond Issue budget / Construction amendment in the amount of Two Hundred Department Thousand ($200,000.00) to be transferred from interest earned to Leyendecker Elementary, and the IFA #2 Bond Issue budget amendment in the amount of Fifty-nine Thousand Two Hundred Forty-eight ($59,248.00) to be transferred from interest earned to Leyendecker Elementary for a total transfer of Two Hundred Fifty-nine Thousand Two Hundred Forty-eight ($259,248.00) to fund a one year lease of portable buildings, and authorizing the Superintendent to implement said budget. Fund 699 Seventy-two Million dollars ($72,000,000.00) Instructional Facilities Allotment #1 issued on 10/14/99 and Fund 697 - Seventy-two Million dollars ($72,000,000.00) Instructional Facilities Allotment #2 - issued on 9/01/01. Two Hundred Fiftynine Thousand Two Hundred Fortyeight ($259,248.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements. C. November 6, 2007 BA #0708-07 Discussion and possible action on the Fifty-Seven Million ($57,000,000.00) Bond Issue budget amendment in the amount of One Hundred Thirty-nine Thousand Nine Hundred Six ($139,906.00) to be transferred from interest earned to Christen Middle School to fund a one year lease of portable buildings, and authorizing the Superintendent to implement said budget. Financial Management / Construction Department Fund 698 - Fiftyseven Million ($57,000,000.00) Bond issued on 09/28/06 One Hundred Thirty-nine Thousand Nine Hundred Six ($139,906.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements.
6. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt Texas Association Staff recommends awarding the purchase This is a one time of School Boards of band instruments for Cigarroa Middle purchase only. BuyBoard School and Lamar Middle School to (Band National Educational Music Company. Instruments) A. October 16, 2007 Funding is available in the expenditure account code. Estimated expenditures for one year are One Hundred Sixty-three Thousand Three Hundred Fiftyfour ($163,354.00). Purpose: To comply with Texas Education Code 44.031 and Govt. Code 791 procurement requirements to purchase band instruments for the Cigarroa Middle School. B. June 16, 2006 RFP #062-06 Welding Gases/Cylinder Rentals renewing RFP #062-06 Welding Gases/Cylinder Rentals to Acetylene Oxygen Company. Purchase orders will be processed on an "as needed" basis. In effect for a Funding is available in second year the expenditure account beginning on code. Estimated November 16, 2007 expenditures for one and terminating on year are Three November 15, Thousand 2008, with an ($3,000.00). a third and final Purpose: To comply with Texas Education Code 44.031 and Govt. Code 791 procurement requirements to purchase welding gases/cylinder rentals for district wide use. C. September 18, 2007 RFP #07-048 Plumbing Supplies and Accessories awarding RFP #07-048 Plumbing Supplies and Accessories to vendors meeting specifications. Clark Hardware is recommended as primary vendor and McCoy's Building Supply is recommended as secondary vendor. Purchase orders will be processed on an "as needed" basis. In effect for a Funding is available in period of one year the expenditure account beginning on code. Estimated November 16, 2007 expenditures for one and terminating on year are Forty-six November 15, Thousand Two Hundred 2008, with an ($46,200.00). second and third Purpose: To comply with Texas Education Code 44.031 procurement requirements to purchase plumbing supplies and accessories for district wide use. D. September 18, 2007 RFP #07-050 Glass Installation Repair and Supplies to rebid. No responses were received. Purpose: To comply with the Texas Education Code 44.031 procurement requirements to acquire glass installation and supplies for district wide use. N/A N/A
Date Description Recommendation Time Period Avail Amt E. September 18, 2007 RFP #07-054 Locksmith Supplies and Materials awarding RFP #07-054 Locksmith Supplies and Materials to vendors meeting specifications. H & H Door Company and Clark Security Products are recommended as primary vendors; Fairway Supply Inc. is recommended as a secondary vendor. Purchase orders will be processed on an "as needed" basis. In effect for a period of one year beginning on November 16, 2007 and terminating on November 15, 2008, with an second and third Funding is available in the expenditure account code. Estimated expenditures for one year are Twenty-five Thousand ($25,000.00). Purpose: To comply with Texas Education Code 44.031 procurement requirements to purchase locksmith supplies and materials for district wide use. F. August 2, 2007 RFP # 07-056 Fire Extinguishers awarding to A-1 Fire & Safety Company. Service Contract Purchase orders will be processed on an "as needed" basis. The previously awarded and approved vendor, All State Fire Extinguishers, submitted a letter withdrawing its proposal. In effect for a period of one year beginning on November 16, 2007 and terminating on November 15, 2008, with an a second and third Funding is available in the expenditure account code. Estimated expenditures for one year are Thirty Thousand ($30,000.00). Purpose: To comply with Texas Education Code 44.031 procurement requirements to purchase fire extinguisher services for district wide use. G. September 18, 2007 RFP #07-088 Paint Materials awarding RFP #07-088 Paint Materials to vendors meeting specifications. Sherwin Williams is recommended as primary vendor and PPG Architectural is recommended as secondary vendor. Purchase orders will be processed on an "as needed" basis. In effect for a period of one year beginning on November 16, 2007 and terminating on November 15, 2008, with an second and third Funding is available in the expenditure account code. Estimated expenditures for one year are Twenty-six Thousand Four Hundred ($26, 400.00). Purpose: To comply with Texas Education Code 44.031 procurement requirements to purchase paint materials for district wide use. H. September RFP #07-089 In effect for a Funding is available in 18, 2007 Electrical Supplies awarding RFP #07-089 Electrical period of one year the expenditure account Supplies to vendors meeting beginning on code. Estimated specifications. CED Consolidated Electrical Distribution is recommended November 16, 2007 expenditures for one and terminating on year are Ninety-eight as primary vendor and Breaker November 15, Thousand Nine International and 3-G Electrical Supply 2008, with an Hundred ($98, are recommended as secondary vendors. 900.00). Purchase orders will be processed on an second and third "as needed" basis. Purpose: To comply with Texas Education Code 44.031 procurement requirements to purchase electrical supplies for district wide use.
Date Description Recommendation Time Period Avail Amt RFP #126-06 Purchase and Installation of Carpet Materials and VCT Tile I. October 20, 2006 renewing RFP #126-06 Purchase and Installation of Carpet Materials and VCT Tile to vendors meeting specifications. Twin Tile Flooring Company is recommended as primary vendor and Kiva Building and Design is recommended as secondary vendor. Purchase orders will be processed on an "as needed" basis. In effect for a second year beginning on November 16, 2007 and terminating on November 15, 2008, with an third and final Funding is available in the expenditure account code. Estimated expenditures for one year are Ten Thousand ($10,000.00). Purpose: To comply with Texas Education Code 44.031 procurement requirements to purchase and install carpet materials and VCT Tile for district wide use. 7. Change Order Project Proposal Contractor Description Amount A. RFQ #02-003 Deductive Leyendecker Discussion and possible action to accept and Twelve Thousand Memorial Middle Change Construction, approve deductive change order #012 for Five Hundred Sixty School Order Inc. unused funds from project. ($12,560.00). Purpose: Discussion and possible action to accept and approve deductive change order #012. B. RFP #014-02 Lamar Middle School Deductive Change Order Leyendecker Construction, Inc. Discussion and possible action to accept and Thirty Thousand Eight approve deductive change order #010 for Hundred Sixty-seven unused allowances and credit on change ($30,867.00). order #002. Purpose: Discussion and possible action to accept and approve deductive change order #010. C. RFQ #030-04 Guaranteed Maximum Price Christen Middle School Phase II Additive Change Order Leyendecker Construction, Inc. Discussion and possible action to accept and approve change order #005 to utilize allowances fund to provide required labor, materials, equipment, and supervision for miscellaneous work, and roof deck replacement at Band Hall. Purpose: Discussion and possible action to accept and approve change order #005. Seventy-seven Thousand Nine Hundred Thirty and Eighty-six Cents ($77,930.86) D. RFQ #030-04 Additive Leyendecker Discussion and possible action to accept and Six Thousand Three Guaranteed Change Construction, approve change order #006 from allowances fund Hundred Forty Maximum Price Order Inc. to provide required labor, materials, equipment, ($6,340.00) Christen Middle and supervision for modifications required to allow for installation of the 300 and 350 amp School Phase II replacement breakers on existing main switch board. Purpose: Discussion and possible action to accept and approve change order #006. E. RFQ #030-04 Guaranteed Maximum Price Martin High School Phase III Additive Change Order Leyendecker Construction, Inc. Discussion and possible action to accept and approve change order #001 to utilize betterment allowance fund to provide required labor, materials, equipment, and supervision for additional asbestos abatement. Purpose: Discussion and possible action to accept and approve change order #001. Fifty-four Thousand One Hundred Sixtyfive ($54,165.00)
8. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount A. 553-01475-040 2004, 2005 and Elvira Mares Robinson Refund due to overpayment Two Thousand 2006 One Hundred Sixteen and Fifty-seven Cents ($2,116.57) Purpose: To comply with Tax Code Section 31.11 regarding over payment. 9. Discussion and possible action on a resolution to cast votes in favor of a candidate(s) to the Webb County Appraisal District s Board of Directors. 10. Discussion and possible action of the School FIRST (Financial Integrity Rating System of Texas) rating. 11. Discussion and possible action to accept and approve the design plans pertaining to LISD Multi-Use Soccer and Football Field at Kawas Elementary School as prepared by Puig Engineering. 12. Discussion and possible action on the status update and plan of action pertaining to the $60M Bond, $57M Bond, and other construction related projects. 13. Discussion and possible action to accept and approve the final completion and the release of retainage in the amount of One Thousand Three Hundred Thirty-six and Sixty-six Cents($1,336.66) for Kiva Building and Design Inc. - RFP #133-06 (special projects for labor and services) ADA corrections at Farias Elementary School. 14. Discussion and possible action to accept and approve the final completion and the release of retainage in the amount of Five Thousand Seven Hundred Sixty and Twenty-nine Cents ($5,760.29) for Leyendecker Construction, Inc. - RFCSP #03-056 Landscaping and Irrigation System at Various Campuses. 15. Discussion and possible action to accept and approve a partial release of retainage in the amount of One Hundred Four Thousand Four Hundred Ninety-four and Thirty-six Cents ($104,494.36) for Leyendecker Construction, Inc. - RFP #030-04 Guaranteed Maximum Price Buenos Aires Elementary School (Don Jose Gallego Elementary School).
16. Discussion and possible action to accept and approve a partial release of retainage in the amount of One Hundred Twenty-seven Thousand Seven Hundred Sixty-one and Ninety-six Cents ($127,761.96) for Leyendecker Construction, Inc. - RFP #05-110 Heights Elementary School. 17. Discussion and possible action to accept and approve the renewal from lease #4534766 to lease #4538920 of portable buildings from Modspace Corporation located at Christen Middle School as approved in RFP #01-006 for a total amount of One Hundred Thirty-nine Thousand Nine Hundred Six ($139,906.00) for a period of one year beginning November 01, 2007 to October 31, 2008. This cost includes lease for one year, estimated dismantle and return freight. 18. Discussion and possible action to accept and approve the credit application of Thirty Thousand Eight Hundred Sixty-seven ($30,867.00) from unused allowances to the retainage balance in the amount of Thirteen Thousand Seven Hundred Sixty-four and Thirty-seven Cents ($13,764.37) previously approved by the Board of Trustees on October 11, 2007. This agenda item will amend the previously approved retainage amount of Thirteen Thousand Seven Hundred Sixtyfour and Thirty-seven Cents ($13,764.37) to Zero ($0.00) due to Leyendecker Construction, Inc. - RFP #014-02 Lamar Middle School. 19. Discussion and possible action to accept and approve the credit application of Six Hundred Twentyeight ($628.00) from unused funds to the retainage balance in the amount of Twenty-six Thousand Six Hundred Sixty-eight and Thirty-one Cents ($26,668.31) previously approved by the Board of Trustees on October 11, 2007. This agenda item will amend the previously approved retainage amount of Twenty-six Thousand Six Hundred Sixty-eight and Thirty-one Cents ($26,668.31) to Twenty-six Thousand Forty and Thirty-one Cents ($26,040.31) due to Leyendecker Construction, Inc. - RFQ #02-003 Guaranteed Maximum Price Memorial Middle School. 20. Discussion and possible action to accept and approve the design plans pertaining to the Softball Complex at Zachry Elementary School as prepared by Puig Engineering. 21. Discussion and possible action to accept and approve the design plans pertaining to the Cigarroa Middle School Orchestra Addition as prepared by Ashley Humphries and Architects. 22. Discussion and possible action to accept and approve the design plans pertaining to the New Construction and Renovation of Early Childhood Center Classrooms for Elementary Schools as prepared by Ashley Humphries and Architects.
23. Discussion and possible action to accept and approve the final completion and the release of retainage in the amount of Five Hundred Eighteen Thousand One Hundred Eighty-five and Thirty-five Cents ($518,185.35) for Leyendecker Construction, Inc. - RFQ #02-003 Guaranteed Maximum Price Martin High School - West Wing. Mr. Edmundo Lopez III, Program Construction Administrator 24. Discussion and possible action to accept and approve the final completion and the release of retainage in the amount of Fifty-six Thousand Eight Hundred Twenty-four and Seventy-five Cents ($56,824.75) for Leyendecker Construction, Inc. - RFQ #02-003 Guaranteed Maximum Price Martin High School - Literacy Center.
REGULAR AGENDA 25. Discussion and possible action to approve the additional Professional Development Appraisal System Alternate and/or Second Appraisers. Mr. Ernesto Guajardo, Ex. Director for Human Resources 26. Discussion and possible action to approve the reclassification of Teacher Aide/Certified Interpreters for the Deaf as per new Highly Qualified requirements.(teacher Aides that obtain certification and work as Certified Interpreters for the Deaf will be reclassified upon obtaining their certifications.) Basic Certification - CT10/187 Days Advanced Certification - CT11/187 Days Master Certification - CT12/187 Days Mr. Ernesto Guajardo, Ex. Director for Human Resources 27. Discussion and possible action to approve addendum to contracts to address incentive pay awards based on the Governor's Excellence Award program. Mr. Fernando Cruz 28. Discussion and possible action to adopt the following local policies as recommended by the Texas Association of School Boards Policy Service in accordance with TASB Localized Policy Manual, Update 81, first reading: BBB (LOCAL) - BOARD TERMS GBAA (LOCAL) - PUBLIC INFORMATION GKC (LOCAL) - VISITORS TO SCHOOLS DC (LOCAL) - EMPLOYEES CRIMINAL HISTORY CHECKS DGBA (LOCAL) - EMPLOYEES GRIEVANCES FFH (LOCAL) - STUDENT DATING VIOLENCE FD (LOCAL) - STUDENTS AGES 21-25 FEA (LOCAL) - ATTENDANCE OF STUDENTS 18 AND OVER FEC (LOCAL) - STUDENTS ATTENDANCE FOR CREDIT Mr. John Kazen 29. Discussion and possible action to approve the recommendation to hire the following Professional Positions. Possible Closed Session Pursuant to Texas Government Code Section, 551.074. Coordinated School Health Specialist Director of Assessment and Evaluation Science Dean Senior Staff Accountant Staff Internal Auditor Mr. Ernesto Guajardo, Executive Director for Human Resources 30. Discussion and possible action to address the practice of some board members of regularly contacting school district employees and administrators outside of regular working hours. Mr. George M. Beckelhymer and Mr. Daniel Rigal 31. Discussion and possible action for an annual Master Board of Trustees Work Calendar. Mr. Jesus J. Guerra
32. Discussion and possible action to require Board Members to contact the Superintendent before any campus visits on any district business. Mr. Daniel Rigal 33. Discussion and possible action to reorganize the board by electing board officers. Mr. George M. Beckelhymer PFC AGENDA RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 34. Call to Order Laredo I.S.D. Public Facility Corporation Regular Meeting 35. Roll Call 36. Discussion and possible action of monthly reports for the Laredo I.S.D. Public Facilities Corporation: A. Un-audited Financial Statements B. Change Order Report C. Disbursement Report D. Investment and Interest Report ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D. BOARD OF TRUSTEES.
37. Communications 38. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Mercedes Santos at (956) 795-3406 at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main.