GULF BREEZE CITY COUNCIL REGULAR MEETING AGENDA 1. ROLL CALL MONDAY, MAY 1, 2017 REGULAR MEETING, 6:00 P.M. COUNCIL CHAMBERS 2. APPROVAL OF MINUTES: April 17, 2017, Regular Council Minutes April 26, 2017, Workshop Minutes (Stormwater Priority Projects) 3. PROCLAMATIONS AND PRESENTATIONS Proclamation Fishing for AHERO Recreational Warrior Hook-up 4. RESOLUTIONS AND ORDINANCES Resolution No. 09-17 Adopting a Plan of Finance for Sheltering Palms Foundation, Inc. (Heather Glenn Apartments) and authorizing issuance of not to exceed $17,000,000 in Capital Trust Agency Bonds 5. CONSENT AGENDA ITEMS* A. Special Event Application for Captain Fun Runners 5k run B. Special Event Application for Made with Love Feed the Hungry Project C. SSRUS Board Recommendation (1) Crane Truck Purchase (2) Chlorine Analyzer Purchase (3) Waste Water Treatment Facility Equipment Purchase Phase 2 (4) Gondolier Lift Station Rehabilitation (5) Summerset Lift Station (6) Waterford Sound Lift Station Rehabilitation (7) Lighthouse Point Lift Station Rehabilitation D. Florida Avenue Lift Station Pump Replacement E. Centrifuge Sludge Feed Pump Replacement F. Extension of Agreement, Adjusters International G. Approval of Emergency Purchases for Tiger Point Golf Course *These are items considered routine in nature and will be considered by one motion. If any citizen wishes to voice an opinion on one of the items, you should advise the Council immediately. 6. ACTION AGENDA ITEMS 7. NEW BUSINESS
Regular Meeting Agenda May 1, 2017 Page 2 8. INFORMATIONAL ITEMS A. Feasibility study for southwest basin stormwater improvements 9. PUBLIC FORUM 10. ADJOURNMENT If any person decides to appeal any decisions made with respect to any matter considered at this meeting or public hearing, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and any evidence upon which the appeal is to be based. The public is invited to comment on matters before the City Council upon seeking and receiving recognition from the Chair. If you are a person with a disability who needs accommodation to participate in a public hearing you are entitled to the provision of certain assistance. Please contact the City Clerk s office at (850) 934-5115 or at 1070 Shoreline Drive, Gulf Breeze at least one (1) week prior to the date of the public hearing.
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA The 1,316 th Regular Meeting of the Gulf Breeze City Council, Gulf Breeze, Florida, was held at Gulf Breeze City Hall on Monday, April 17, 2017, at 6:00 p.m. ROLL CALL, INVOCATION, AND PLEDGE OF ALLEGIANCE: Upon call of the roll the following Councilmembers were present: Councilman Renee Bookout, Councilwoman Cherry Fitch, Mayor Pro Tem David G. Landfair, Councilman Tom Naile, and Mayor Matt Dannheisser. The City Clerk gave the invocation and Boy Scout Troop 11 from Gulf Breeze Presbyterian Church led the Pledge of Allegiance. APPROVAL OF MINUTES: Mayor Pro Tem Landfair made a motion to approve the minutes from the March 29, 2017, Special Meeting. Councilman Naile seconded. The vote for approval was unanimous. Mayor Pro Tem Landfair made a motion to approve the minutes from the April 3, 2017, Regular Meeting Councilwoman Fitch seconded. The vote for approval was unanimous. RESOLUTIONS AND ORDINANCES: Resolution No. 10-17 Clarifying Resolution No. 30-16 dated October 17, 2016. Councilwoman Bookout made a motion to adopt Resolution No. 10-17. Councilwoman Fitch seconded. The vote for approval was unanimous. CONSENT AGENDA ITEM(S) A. Annual Audit for Fiscal Year 2016 Reference: Presentation by David Lister with Saltmarsh, Cleveland and Gund on April 12, 2017. Recommendation: Year 2016. B. Gulf Breeze Drainage and Paving 2017 Reference: 2017 That the City Council accept the City s annual audit for Fiscal Assistant Director of Public Services, Thomas Lambert memo dated April Recommendation: That the City Council accept the bid of $229,531.50 from J. Miller Construction, Inc. for the Gulf Breeze Drainage and Paving 2017 and authorize the Mayor to sign the contract for the project. Regular Council Minutes April 17, 2017 Page 1
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA C. Bid for Rehabilitation of Shoreline Park South Gazebos, Bathhouse and Tollhouse and approval of Related Dewberry Engineering Task Order. Reference: Deputy City Manager memo dated April 6, 2017 Recommendation: That the City Council authorize City staff to proceed with an advertisement to bid the Rehabilitation of Ten Gazebos, Bathhouse and Tollhouse at Shoreline Park South, and approve the Related Dewberry Engineering Task Order for $8,200. D. Meeting and Records Management Software Reference: City Clerk s memo dated April 6, 2017 Recommendation: That the City Council approve the service agreement with icompass Technologies, Inc., pending approval by the City Attorney, for a cloud-based Meeting Management Solution at an annual subscription pricing of $3,500; which includes unlimited users, training, 24 x 7 x 365 support and has a 6-Month Money Back Guarantee; and the addition of the Public Records Request Tracking module at an annual subscription pricing of $400. E. Signatories on City Bank Account Reference: City Manager memo dated April 6, 2017 Recommendation: That the City Council approve effective May 1, 2017, Interim City Manager Samantha Abell, Chief of Police Richard Hawthorne, and City Clerks Leslie A. Guyer and Stephanie D. Lucas to serve as signatories on the City s bank account(s). F. Northcliff Easement Acceptance Reference: Assistant Director of Public Services memo dated April 5, 2017 Recommendation: That the City Council accept the easement at the corner of Gulf Breeze Parkway and Northcliff Drive for use of the pedestrian crossing signal at this intersection. G. Seek proposals for a Qualified Bank Term Loan Reference: Deputy City Manager memo dated April 6, 2017 Recommendation: That the City Council authorize city staff to seek proposals for a Bank Qualified Bank Term Loan in an amount not to exceed $1 Million. Regular Council Minutes April 17, 2017 Page 2
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA H. Payment of invoice to Messer Caparello, P.A. Reference: City Clerk memo dated April 6, 2017 Recommendation: That the City Council approve payment of Statement No. 462322 in the amount of $2,416.51 to Messer Caparello, P.A. I. Agreement Ratification of action taken at April 3, 2017, City Council Meeting Reference: City Manager memo dated April 6, 2017 Recommendation: That the City Council consider a motion to ratify all actions taken by the students at the April 3, 2017, Regular Council Meeting. Councilman Naile made a motion to approve consent agenda items A through I. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. ACTION AGENDA ITEMS: A. Special Advisor Employment Agreement and Interim City Manager Agreement Reference: City Manager memo dated April 6, 2017 Recommendation: That the City Council approve the contract with Samantha D. Abell to serve as Interim City Manager. And Recommendation: that the City Council approve the contract with Edwin A. Eddy to serve as Special Advisor to the City Manager. Councilwoman Fitch made a motion to approve contract with Samantha D. Abell to serve as Interim City Manager and approve the contract with Edwin A. Eddy to serve as Special Advisor to the City Manager. NEW BUSINESS: A. Gulf Breeze Will Do Grant Reference: Fire Chief memo dated April 12, 2017 Recommendation: That the City Council accept the Gulf Breeze Will Do Grant in the amount of $7,900.00 and authorize the Fire Chief to purchase and install two preemption transmitters for said price. Councilwoman Fitch made a motion to accept staff s recommendation. Councilwoman Bookout seconded. The vote for approval was unanimous. Regular Council Minutes April 17, 2017 Page 3
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA INFORMATION ITEMS: PUBLIC FORUM: The following citizens addressed the City Council during public forum regarding the drainage and retention project in Plantation Hill: Randy Hebert, 288 Plantation Hill Road; Jeff Helms, 158 Sterns Street, and Rodney Sutton, 102 Shoreline Drive. ADJOURNMENT: Mayor Dannheisser adjourned the meeting at 6:25 p.m. Leslie A. Guyer, City Clerk Matt E. Dannheisser, Mayor Regular Council Minutes April 17, 2017 Page 4
MINUTES OF A WORKSHOP OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA The Gulf Breeze City Council met in a workshop on Wednesday, April 26, 2017, at 5:15 p.m., at Gulf Breeze City Hall. The following Councilmembers were present: Councilwoman Renee Bookout, Councilwoman Cherry Fitch, Mayor Pro Tem David G. Landfair, Councilman Tom Naile, and Mayor Matt Dannheisser. The workshop was convened to discuss Stormwater Priority Projects. The City Manager addressed the Council and answered questions. ADJOURNMENT: Mayor Dannheisser adjourned the meeting at 6:01 p.m. Stephanie D. Lucas, City Clerk Matt E. Dannheisser, Mayor Workshop Minutes April 26, 2017 Page 1
EXECUTIVE MEETING MINUTES APRIL 26, 2017 The Gulf Breeze City Council held an Executive Meeting at Gulf Breeze City Hall on Wednesday, April 26, 2017, at 6:00 p.m. A workshop regarding Stormwater Priority Projects was held prior to the Executive meeting. Minutes for the workshop were prepared separately. ROLL CALL Upon call of the roll the following Councilmembers were present: Councilwoman Renee Bookout, Councilwoman Cherry Fitch, Mayor Pro Tem David G. Landfair, Councilman Tom Naile, and Mayor Matt Dannheisser. PRESENTATION(S): Ed Gray addressed the Mayor and City Council and advised that proceeds from the benefit retirement party for the City Manager totaled a donation made to Take Stock in Children in the amount of $11,100.00. He further advised that the State of Florida will match the donation dollarfor-dollar for a total scholarship of $22,200.00 which will fund a 2+2 scholarship. ACTION AGENDA ITEMS A. Capital Trust Agency, Plan of Finance for Heather Glenn Apartments Resolution No. 09-17 Reference: City Manager memo dated April 20, 2017 Recommendation: That the City Council adopt Resolution No. 09-17 approving a plan of finance for Sheltering Palms Foundation, Inc., (Heather Glenn Apartments) and authorizing issuance of not to exceed $17,000,000 in Capital Trust Agency bonds. Mayor Pro Tem Landfair made a motion to approve Staff s recommendation and place the item on the May 1, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote for approval was unanimous. B. Special Event Application for Captain Fun Runners 5k run Reference: Deputy Chief of Police memo dated April 7, 2017 Recommendation: That the City Council approve the Captain Fun Runner s special event application. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the May 1, 2017, Regular meeting agenda. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. C. Special Event Application for Made with Love Feed the Hungry Project Reference: Assistant Director of Parks & Recreation memo dated April 11, 2017 EXECUTIVE MEETING MINUTES APRIL 26, 2017 Page 1
EXECUTIVE MEETING MINUTES APRIL 26, 2017 Recommendation: That the City Council direct staff to allow Michelle Parker to host a market day in conjunction with the May 13, 2017, Films on the Field. The Council asked how many participants attended the Films on the Field on April 22, 2017. The City Manager estimated approximately 150 but advised that he would check with Parks & Recreation staff for a more accurate number. (Following the meeting, the Director of Parks and Recreation estimated 150 participants.) Councilman Naile made a motion to approve Staff s recommendation and place the item on the May 1, 2017, Regular meeting agenda. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. D. South Santa Rosa Utility System Board of Directors recommendations Reference: Assistant Director of Public Services memo dated April 18, 2017 (1) Crane Truck Purchase Recommendation: That the City Council approve the expenditure of $118,492 funded from 403 and 401 for the purchase of (1) Ford F-550 crane truck from Palmetto Ford Truck Sales. (2) Chlorine Analyzer Purchase Recommendation: That the City Council authorize the expenditure of $9,400 from Repairs and Maintenance account for the purchase and installation of one (1) prominent chlorine analyzer. (3) Waste Water Treatment Facility Equipment Purchase Phase 2 Recommendation: That the City Council approve $56,600 expenditure for the WWTP equipment purchase Phase II from the approved budgets for Reclaimed Tank Control and WWTF equipment (remaining amount $91,740) to Constantine Engineering. (4) Gondolier Lift Station Rehabilitation Recommendation: The City Council authorize the expenditure of $9,845 from the capital budget for lift station repairs for the replacement of the backboard and power pole and installation of a standby generator by John H. Brown Electrical Contractor. (5) Summerset Lift Station Recommendation: That the City Council authorize the expenditure of $31,575 from the capital budget for lift station repairs for the rehabilitation of the Summerset lift station using AAG, Inc., for pump supply and Brown Construction for construction labor. EXECUTIVE MEETING MINUTES APRIL 26, 2017 Page 2
EXECUTIVE MEETING MINUTES APRIL 26, 2017 (6) Waterford Sound Lift Station Rehabilitation Recommendation: That the City Council authorize the expenditure of $25,145 from the capital budget for lift station repairs for the rehab of the Waterford Sound lift station using AAG, Inc., for the pump supply and Brown Construction for construction labor. (7) Lighthouse Point Lift Station Rehabilitation Recommendation: That the City Council authorize the expenditure of $18,880 from capital budget for the lift station repairs for the replacement of two pumps for the Lighthouse Point lift station using AAG, Inc. Councilwoman Bookout made a motion to approve the recommendations of the South Santa Rosa Utility System Board of Directors and place the items on the May 1, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote for approval was unanimous. E. Florida Avenue lift station pump replacement Reference: Utility Manager memo dated April 19, 2017 Recommendation: That the City Council authorize $9,440 expenditure for the replacement of the Florida Avenue lift station pump from the Sewer Operations Repair and Maintenance account. Mayor Pro Tem Landfair made a motion to approve Staff s recommendation and place the item on the May 1, 2017, Regular meeting agenda. Councilman Naile seconded. The vote for approval was unanimous. F. Centrifuge sludge feed pump replacement Reference: Utility Manger memo dated April 19, 2017 Recommendation: That the City Council authorize $6,362 expenditure for (1) replacement of centrifuge sludge feed pump from the WWTF Operations Repairs and Maintenance account. Council asked staff to determine if steps had been taken to prevent debris from entering the tank. Councilwoman Bookout made a motion to approve Staff s recommendation and place the item on the May 1, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote for approval was unanimous. G. Extension of Agreement, Adjustors International Reference: City Manager memo dated April 20, 2017 EXECUTIVE MEETING MINUTES APRIL 26, 2017 Page 3
EXECUTIVE MEETING MINUTES APRIL 26, 2017 Recommendation: That the City Council approve the extension of the Agreement with Adjustors International for two (2) years. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the May 1, 2017, Regular meeting agenda. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. NEW ITEMS: A. Approval of emergency purchases for Tiger Point Golf Course Reference: Deputy City Manager memo dated April 26, 2017 Recommendation: That the City Council approve the emergency purchases to address immediate fertility and pesticide applications in the amount of $113,000. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the May 1, 2017, Regular meeting agenda. Councilwoman Bookout seconded. The vote for approval was unanimous. INFORMATION ITEMS: None PUBLIC FORUM: Prior to the Executive meeting, the Mayor and City Council held a workshop to discuss Stormwater Priority Projects. All of the comments received during the Public Forum were with regards to the stormwater projects discussed during the workshop. The following individuals spoke about the stormwater improvement projects discussed during the 5:15 p.m. workshop: Randy Herbert, 288 Plantation Hill Road, Eric Nickelsen, 286 Plantation Hill Road, Jeff Helms, 1193 Mary Lou Lane, Jim Broscious, 284 Plantation Hill Road, Robert Turpin, 2 Madrid Avenue, and Dr. Bernard Atwell, 540 James River Road. COUNCIL COMMENTS: Councilman Naile: Requested that Staff revamp the Interfaith Disaster Resources committee in the event the committee is needed during this year. ** Special recognition of the City Manager, Buz Eddy. Mayor Dannheisser and the City Council thanked Mr. Eddy for his twenty-five years of dedication and service to the City and its citizens and wished him well in his retirement. ADJOURNMENT Mayor Dannheisser the meeting at 6:37 p.m. EXECUTIVE MEETING MINUTES APRIL 26, 2017 Page 4