Wakefield Chapel Recreational Association April 13, 2016 Standard Board Meeting Agenda Spraque Center: Second Wednesday of each Month 7:00-9:00 pm AGENDA 7:00-7: 15 Members Questions and Answers I. Cary Fichtner-Nu, President - Welcome/ Call Meeting to Order Roll Call of Board Members. Presentation By Mr. Schaffer on Eagle Project Review of completed Eagle project II. Douglas Prince, Secretary - Quorum to vote/minutes Approved Newsletter III. Officer's Reports: Scott Arenholz, Operations. IV. Officer's Report :Joe Gross and Jae Yoo Ko, Long Range V. Officer's Report: Shelley and Tim Hartmann, Membership - report by email Follow up discussion on membership software, vote on 2 member requests VI. Officer's Report:JfJeUChar:t:l~agn8, Treasurer 11~ (hober VII. Officer's Reports: Melissa Aune Social/Activities VIII. Committee Report: Liz Modder and Cathy Read, Swim Team IX. Committee Report: Izabella Thomas, Dive Team X. Committee Report: Jackie Lluy, Tennis XI. Committee Report: Snack Bar XII. Adjournment In the interest of campleting the meeting timely, visiting Members are asked to. not engage in discussion or cammentary ather than the 7:00-7: 15 timeframe unless they have followed the process belaw to. be placed on the Agenda. Thank you far your cooperation, Membership may request, in writing, new business to. be placed an the Agenda. The written request must be received ar postmarked by 10 days prior to. meeting and should include the member's full name, address, email address, phone number, member number, a summary of the request, an explanation of the purpose of request, the anticipated cast, number of expected attendees and a detail of any additional relevant information far consideration.
WCRA Monthly Meeting Minutes 13 April 2016 Sprague Technology Center Conference Rm 9A Meeting Start- 7: 15pm Meeting Stop- 8:48pm Attachments: 1) Boy Scout Project proposal by Joe Schaeffer Board Attendees: Cary Vu- President; Scott Arenholz- Ops; Tim Chabot- Treasurer; Jae Yoo Ko and Joe Gross- Long Range Planning; Melissa Aune- Social; Doug Prince- Secretary Members in attendance: Joe Schaeffer, Joyce Schaeffer. Cary Vu chaired meeting. Opened meeting/conducted roll call1welcomed WCRA Board members. OPEN SESSION: Joe Schaeffer presented his proposed Boy Scout Eagle Project to the WCRA to install short retaining wall and paver stones in area by storage sheds(see attachment). Date for proposed project is 14 May. Estimated cost for project is $600. Board voted Unanimously to accept the Eagle Scout Project to build a retaining wall and install paver stones with the caveat that the project will be reviewed by a Qualified Contractor and the Contractor will spot check the work while in progress. Board approves cost for the project of $600 and authorizes cost growth up to $800 without further Board approval. Commence WCRA Meeting Agenda 1. Secretary: a. No comments on March 2016 draft meeting minutes. Minutes were approved by the Board. b. Discussed Spring newsletter. Goal is to mail newsletter by 1 May. 2. a. President comments: Filed pool commission papers. Discussed history of pool commission papers and why WCRA uses a lawyer to assist WCRA with this task. ACTION: Find a new lawyer to track this yearly task for the WCRA Board. b. WCRA Bylaws update task needs to be completed. ACTION: Joe Gross & Jae Yoo assist President in updating Bylaws with inputs from Mike Barnsback and post revised Bylaws. c. Working with Fairfax County on Tennis Bond refund issue. d. Sent request to NV Pools asking for reimbursement to WCRA for damages that occurred during the winter of 2015 due to inadequate "winterization by NV Pools". Still waiting for response back from NV Pools. e. Snack Bar- Hiring 2 people to be the "Buyers" for the snack bar and hiring 2 high school age Pool Members to be the Snack Bar managers f. There is a new volunteer to perform the duties of Snack Bar payroll. 3. Operations: a. Have issues with the plumbing for the urinals( water won't stop running). Premier will investigate because this may be result of inadequate valve re-assembly from Winterization restoration. b. Clean-up of wooded area behind the Diving Boards is complete. c. Clean-up of Hill behind Tennis Courts is complete. Shopping for plants to go on Hill. d.. Looking for dates for Volunteer Days at Pool to clean-up Pool Deck and Hill area by Holborn Ave. pg. 1
e. Expect to purchase two new Grills for start of season. f, Landscaping efforts (weeding and mowing) have started. g. Garbage pick-up will start soon. h. Premier will drain pool the week of 18 April. i. Need to replace 2 of the Blue Tents 4. Long Range a. Nofhing to report. 5. Membership a. 475 members b. 23 people on Sales list c. Note: Have sold 4 Memberships this year for Pool d. 1 temporary member e. 5 Military members f. New membership software rollout is progressing well. Some members have opted out of receiving e-mails and they have been FLAGGED so that we know that we need to use other means to communicate with these members g. Board voted Unanimously to waive the dues for Member #427. Member #427 lives out of area and their membership is on the sales list h. Board voted Unanimously to not approve Member 287 request to waive their dues because the Member still lives in the area and will still be living in the area on 1 May when Membership fees are due for the 2016 season. 6. Social- Exploring the use of Food Trucks as a social type event on weekends. Food trucks want of guarantee of $600 in food sales before they will come to pool. Discussed pro's and con's of food trucks. Social will continue to collect information. a. Swim- No report 7. Dive- No report 8. Tennis-No report Meeting Adjourned pg. 2
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