KENTON COUNTY FISCAL COURT MINUTES Independence Courthouse 5272 Madison Pike Independence, KY 41051 November 14, 2017 7:00P.M. Call to Order Judge/Executive Knochelmann called to order the November 14, 2017 meeting of the Kenton County Fiscal Court. Treasurer Roy Cox led the invocation and the Pledge of Allegiance. Present: Staff: Judge/Executive, Kris Knochelmann Commissioner Beth Sewell, District 1 Commissioner Jon Draud, District 2 Commissioner Joe Nienaber, District 3 County Attorney Stacy Tapke Joe Shriver, County Administrator Scott Gunning, Assistant County Adminisb ator Sue Kaiser, Fiscal Court Clerk Roy Cox, County Treasurer Approval of Minutes A. Approval of Minutes from the meeting of October 24, 2017. Commissioner Sewell made the motion for approval; seconded by Commissioner Draud. Judge Knochelmann called for a voice vote, and the motion passed unanimously 4-0. B. Approval of Minutes from the Special Meeting of November 2, 2017. Commissioner Draud made the motion for approval; seconded by Commissioner Sewell. Judge Knochelmann called for a voice vote, and the motion passed unanimously 4-0. Citizens Address No citizens came before the Fiscal Court at this time. General Business A. Claim's List-Dated November 9, 2017. There were no questions on the Claim's List. Treasurer Roy Cox stated that a notice was received that there was an invoice that wasn't received from the Public Protection Cabinet. This is for the elevator inspections at the Justice Center. He would like to add the bill of $1,005 to the Claim's List, and get approval to pay this along with the rest of the items on the Claim's List.
B. Presentation of a Proclamation declaring November 18, 2017 as "John Klette Day" in Kenton County. Judge Knochelmann read the Proclamation for John Klette, and declared November 18, 2017 as John Klette Day. Commissioner Draud stated that this information was brought to his attention by Will Terwort, and he believes that reaching 100 years of age and still practicing law is a real achievement. He is proud that the Fiscal Court is able to honor Mr. Klette. C. Presentation of a Proclamation honoring "GIS Day" on November 15, 2017. Judge Knochelmann read the Proclamation dedicating November 15, 2017 as GIS Day. Louis Hill from PDS thanked the Fiscal Court for their support of the GIS partnership. Kenton County has had a thirty year investment in the GIS system. Ryan Herman from PDS stated that this year, PDS will be celebrating on November 17th at the Kenton County Academy. They will be bringing GIS to about 500 students to give them an idea of how GIS is used in their local community. D. Presentation of a Proclamation declaring November 11-19, 2017 as "National Hunger and Homelessness Awareness Week". Judge Knochelmann stated that this Proclamation was one that was given at a meeting of all of the organizations that handle homelessness in the community. They are working on an initiative that will share all of the resources. This week in Kenton County is designated as National Hunger and Homelessness Week. Kim Webb, the Executive Director of the Emergency Shelter of Northern Kentucky, stated that the definition of homelessness is broad. It covers four different categories, and typically the individuals that the shelter sees are individuals that are on the streets. The idea that there are 3,000 students hiding in plain sight in Northern Kentucky is shocking. Those individuals, without access to a family shelter, means that those individuals are either doubled up or couch surfing. Therefore, they are not visible in the State count, so they are unable to be captured. They can only count those that are seen or living on the street. It doesn't capture those in a hotel or individuals that are doubled up, and the definition needs to be clarified. Danielle Amrine, the Executive Director of the Welcome House stated that it is important to get the message out. Last year, they served 469 homeless children and this is too many. There is a coordinated effort going on right now with outreach services. This is where they go out into the community to identify people that need services. They have provided health care to approximately 22 chronically homeless people that are out on the street.
Ms. Webb stated that they are off to an early start for winter shelter. Last winter they provided at least one night of shelter for 650 individuals, and provided over 11,000 nights of sheltering. It is roughly a week and a half earlier than usual, and they have already seen 65 unique individuals that needed at least one night of sheltering. They are grateful that they have the support of Kenton County. Commissioner Draud asked if Ms. Webb could comment on his suggestion to try to find some outreach areas in Campbell and Boone County, because all of the homeless are not just in Kenton County. Ms. Webb stated that the Welcome House has funding to do outreach in the surrounding counties. They, along with other agencies that receive HUD dollars are required to serve the entire Northern Kentucky Area Development District. Commissioner Draud asked if the other agencies provide shelter? Ms. Webb answered that they don't necessarily provide shelter. The Emergency Shelter is the safety net for Northern Kentucky. Ms. Amrine stated that the Welcome House has a dedicated outreach worker. They work with the different areas where the homeless can be found. Commissioner Draud asked if the only homeless shelter is in Covington? Ms. Amrine answered that the Welcome House takes in women and children. Judge Knochelmann stated that there is some more aggressive movement by the Mary Rose Mission. They have been trying to find a location for over a decade. Ms. Webb stated that she has been encouraging Boone and Campbell County to provide sheltering in their area. Out of the 650 individuals last year, 10% came from Boone County and 11 % came from Campbell County. The number one reason was the lack of transportation to get to the shelter. Ms. Amrine stated that the shelter numbers from Boone are increasing. Some of the outreach services are starting to uncover resources though. The mission is to try to divert shelter, and help families find a way to afford housing. Ms. Webb stated that the idea behind the outreach is to keep the individuals and families together. They receive calls from single parents, and there is an increase in the senior citizen population as well as families with drug addicted members. The average stay in the shelter last year on an emergency basis was 13 days, which is roughly a paycheck. The current statistics say that someone has to work 77 hours per week at minimum wage to afford a two bedroom apartment in Kentucky, or work 60 hours a week at minimum wage to afford a one bedroom apartment. Commissioner Draud stated that the county is very fortunate to have people like Ms. Webb and Ms. Amrine that are committed to this situation.
E. Request approval of the Treatment Facility Operating Agreement between the Kenton County Fiscal Court and Transitions, Inc. Judge Knochelmann stated that the agreement has been updated with the suggested changes. Jim Beiting of Transitions stated that they have identified fundraising goals, so last week they kicked off their fundraising. Also, they have had some good talks with two construction companies to do the work. The board at Transitions is 100% behind the project, and the whole staff is excited. Judge Knochelmann stated that there is a very large commitment that has been made to the renovation already by a provider. Secondarily, the facility will expand by 86 beds for the community. He thanked Transitions for all of their hard work. Commissioner Nienaber made the motion for approval; seconded by Commissioner Draud. F. Discussion regarding the Bavarian Site 1. Request approval for the Contractor's Application for Payment #2. County Administrator Joe Shriver stated that this is the second payout requested by Turner Construction. It was vetted by the County Engineer and WSP, and is appropriate to pay at this time. Commissioner Draud made the motion for approval; seconded by Commissioner Nienaber. 2. Request approval for Phase One of the environmental surveys for the 12th St. properties. County Administrator Joe Shriver stated that this was requested by Turner Construction. It is outside the scope of their contract. Commissioner Draud asked if we are going to tear down these pieces of property? Mr. Shriver stated that they need to be inspected before they are torn down. Judge Knochelmann stated that he is going to try to get this to not be something that the county has to spend money on right now. He is working on this. Mr. Shriver stated that the issue of asbestos has to be addressed if needed. Commissioner Draud made the motion for approval; seconded by Commissioner Sewell. Judge Knochelmann called for a voice vote, and the motion passed unanimously 4-0. Resolutions A. Resolution No. 17-0lS A Resolution for the Kenton County Fiscal Court concerning Fiscal Year 2017-2018 Budget Adjustments.
Treasurer Roy Cox stated that the budget adjustment is for $33,000 for a project that was approved during the budget. The original budget was $100,000, and this is an adjustment to that number to put in a traffic coat system in on the floor of the Transit Center and the Parking Garage. Ordinances A. Second Reading- Ordinance No. 971.11 An Ordinance of the Kenton County, Kentucky, Fiscal Court approving the execution of a Local Participation Agreement relating to the establishment and implementation of a Development Area Tax Increment Financing District known as the Houston Road/Erlanger Road Development Area within the City of Erlanger, Kentucky. Commissioner Draud made the motion for approval; seconded by Commissioner Sewell Judge Executive Knochelmann called for a roll call vote with the results being; Commissioner Draud, yes, Commissioner Sewell, yes, Commissioner Nienaber, present not voting, and Judge Knochelmann, yes. The motion passed with a vote of 3-0. B. Second Reading- Ordinance No. 532.16 An Ordinance amending Kenton County's Code of Ordinances placing traffic control devices on streets located in Unincorporated Kenton County. Commissioner Sewell made the motion for approval; seconded by Commissioner Nienaber. Consent Ag:enda A. Exhibit No.17-125 Request approval of a revised service agreement between the Kenton County Fiscal Court, David L. Roebker and Mark Kroger to perform involuntary hospitalizations and guardianship/conservatorship evaluations as ordered by the Kenton County Courts of Justice. B. Exhibit No. 17-126 Request approval to surplus a two door wooden storage cabinet for the Kenton County Public Works Department. C. Exhibit No. 17-127 Request approval to award the Traffic Coat System bid to Ram Construction Services of Cincinnati, LLC for the Kenton County Parking Garage. D. Exhibit No. 17-128 Request approval to surplus two (2) trucks, a 2001 Ford F450 and a 2004 Ford F350 for the Kenton County Public Works Department.
E. Exhibit No. 17-129 Request approval to award the Body Worn Camera System to Axon Enterprise, Inc., for the Kenton County Detention Center. F. Exhibit No. 17-130 Request approval of the Restraint Devices Policy for the Kenton County Detention Center. G. Exhibit No. 17-131 Request approval of the Cell Extraction Policy for the Kenton County Detention Center. H. Exhibit No. 17-132 Request approval to reject all submitted bids for the Kenton County Golf Course Parking Lot renovation, and go back out for bid. I. Exhibit No. 17-133 Request approval of the Kenton County Sheriff's Bonds. All items on the Consent Agenda were voted on together. Commissioner Draud made the motion for approval; seconded by Commissioner Nienaber. Executive Orders A. Executive Order No. 17-115 An Executive Order relating to the Fiscal Court re-appointing Hank Darnell and Robert Tewes to the Kenton County Extension District Board, with the terms expiring on December 31, 2020. Commissioner Sewell made the motion for approval; seconded by Commissioner Nienaber. B. Executive Order No. 17-116 An Executive Order relating to the Fiscal Court approving the Fiscal Court Holiday Schedule for the calendar year of 2018. C. Executive Order No. 17-117 An Executive Order relating to the Fiscal Court approving the resignation of Melanie Caldwell as a Call Taker for the Kenton County Emergency Communications Department, with the effective date of October 25, 2017. Commissioner Sewell made the motion for approval; seconded by Commissioner Nienaber.
D. Executive Order No. 17-118 An Executive Order relating to the Fiscal Court approving the resignation of Tracy Tattershall as a Part Time Technician for the Kenton County Animal Shelter, with the effective date of November 1, 2017. E. Executive Order No. 17-119 An Executive Order relating to the Fiscal Court approving the trans er of Kurt Greivenkamp from Accountant/Grants Administrator to Assistant Treasurer, with the effective date of November 1, 2017. Commissioner Sewell made the motion for approval; seconded by Commissioner Nienaber. F. Executive Order No. 17-120 An Executive Order relating to the Fiscal Court approving the appointment of Darrell Caldwell as a Police Officer for the Kenton County Police Department, with the effective date of November 15, 2017. Commissioner Draud made the motion for approval; seconded by Commissioner Nienaber. G. Executive Order No. 17-121 An Executive Order relating to the Fiscal Court approving the appointment of Zackary Jennings as an Animal Control Officer for the Kenton County Animal Shelter, with the effective date of November 27, 2017. Administrative Reporting Assistant Chief Scott Hardcorn stated that the Police Department's 2016 Annual Report was sent out today. The last time it was done was 1999. The report is to keep everyone up to date, and he is working on the 2017 Annual Report now. Chief Hardcorn then updated the Fiscal Court on the Police Department's usage of Narcan. In 2016 year to date, there were nine incidents with nine doses of Narcan used. In 2017 year to date, there have been ten incidents with seventeen doses used. The increase in doses used has to do with the stronger drugs that are out there. Overdoses are not slowing down. He thanked St. Elizabeth for all of their training and help to the department. Chief Hardcorn then spoke about the fatality accident on Staffordsburg Rd. The team and citizens that helped were amazing. He thanked the county for paying for training of the Accident Reconstruction Team, and the team is being utilized in many cities in the county.
Commissioner Draud stated that the Annual Report was very good, and the department should be very proud of their work. Emergency Communications Tommy Thompson thanked Chief Breeze from Independence, Chief Jones and Joe Shriver for making sure that the dispatchers were involved in the debriefing of the Staffordsburg Rd. accident. Also, they are finalizing the tower logistics for the radio project. There were two towers that were overloaded, and they are working with Motorola on solutions. The subscriber mobile and portable RFP will be ready to be released to the vendors in the next week. They will be testing Project 25 radios and the airport system on Friday. Commissioner Draud asked what the progress is on the tower in Devou Park? Judge Knochelmann answered that we are making progress, and there is cooperation from the city. Parks and Recreation/Golf/Building and Grounds Scott Gunning stated that the Animal Shelter will be transitioning to a new director, and in the meantime he is learning about the operations of the shelter. Over the past week he has helped with intakes, facilitated some adoptions and rode along with the Animal Control Officers. The staff at the shelter is very dedicated and passionate, and they are highly committed to the animals. He is extremely confident that the shelter will move forward during the transition, and he thanked the staff for all that they do out there. The applications for the director position are being reviewed, and expect this to take some time to find the right candidate. Mr. Gunning then stated that Davey has officially closed Fox Run for the year, with Pioneer and Willows being open for the remainder of the winter. They are working with Davey to post a customer satisfaction survey on our website, along with a simple survey that will go out via text or email after they finish a round of golf. This will allow them to give their feedback on their experience, and report on the course conditions. This should be up and running by the spring season. In January, Davey will come before the Fiscal Court to give a recap of the year and talk about their future plans. Also, the fencing surrounding Fox Run is in the process of being fixed this week. Mr. Gunning then reported that the Haunted Trail had over 1,200 participants, and there were about 75 volunteers that helped with the trail. He thanked Rhonda Ritzi and the staff for their hard work on this event. This Saturday, depending on the weather, the Take a Hike event will take place at Doe Run Lake. Lastly, the Letters to Santa program has begun, and kids can drop off their letters at the courthouses and the libraries. This will go through December 4th, and then Santa will send them a return letter. Commissioner Draud asked when Davey's Fiscal Year runs? Mr. Gunning answered that it runs from June to July. Commissioner Draud asked if it looks like they have made any money?
Mr. Gunning answered that the financial reports that Davey submits to the county only consist of their revenue. Their revenue shows that they are down, and he can have them come to a meeting to address the Fiscal Court. Commissioner Draud asked how long Davey has been involved so far? Mr. Gunning answered that they have a year and a half left in their contract. They are half way through. Mr. Gunning then stated that the Parks Department has consolidated with Public Works, and the Parks Office will be torn down soon. This should reduce costs about $14,000 per year. Director of External Affairs John Stanton stated that the last Heroin Helpline walk will take place in Elsmere this weekend. They could use some more volunteers at 9:30 a.m. at the Elsmere Senior Center. To date, 65,000+ households in Kenton County thru 800 volunteers. The secret weapon has been Sara and Matt Sgantas, and they are the creators of the many videos. The data from the Heroin Helpline shows that from July to October they have averaged over 100 calls to the helpline per month. When you take into account the fact that we have estimates of opiate and heroin addicts in Northern Kentucky ranging from a low of 8,000 to a high of 24,000, generating 100 calls per month is encouraging. He has asked for more data, and is hoping they will come.to the Fiscal Court soon with a presentation. In 2018 the shift will be to put together an educational package that can be disseminated through schools, business, non-governmental organizations and nonprofits to phase in a new element of education on the issue. Mr. Stanton then stated that the Pioneer Award notification went out through email and social media. Three nominations have been received already, and the project will continually be promoted through social media. December 15th will be the cutoff date for nominations, and they can be submitted on the website. The Ethics Commission will then choose the winner. Mr. Stanton then stated that Tri-Ed is submitting a site readiness RFP to about a half dozen providers. The goal is to verify the information that Planning/ Zoning and GIS compiled in Campbell and Kenton County over the last year. Also, with a nod to Tony Zembrodt and Dan Humpert, there were over 700 high school students that registered for the Lieutenant Governor's Entrepreneurial Challenge this year. Kenton County had the largest number of high school students that signed up to compete. Lastly, Mr. Stanton stated that there is a new President at Northern Kentucky University, and everything he has learned about this individual, Dr. Ashish Vaidya, is very positive and encouraging for NKU. His start date is currently set for July 1st. Director, Kenton County Economic Development Services Pat Wingo stated that recently she was contacted by a developer looking for a site in a particular city for a project. She presented them with two sites, and one was selected. They are negotiating the purchase of that site, and it will be a $22 million construction project. Additionally, she was contacted by someone locally who had someone coming in from the west coast, and she met with the developer. He is looking to enter this area, and his projects are
single family, residential rehabilitation projects in the one to two million dollar range. Once he is established in this area, his hope is to expand the project throughout the area. Ms. Wingo then stated that another project she is working on is a list of priorities in the area. She has about 60 locations that are priority sites, and she has been narrowing those down. She will be creating inventories of those individual areas. Additionally, she is working on the revitalization of the Dixie Highway corridor. One of the primary aspects of that project is the implementation of the Dixie Fix that was started several years ago. A number of the recommendations from that study have been implemented, but quite a number of them have not. There are some later phase recommendations that have stalled, so she has been meeting with the agencies that are responsible for implementing those plans and recommendations. They are assessing and providing an update on what they have completed to date. They will be convening in December to talk about where they all stand. Commissioner Draud asked if it is possible to get a copy of the priority list? Ms. Wingo answered that she will get this to the Commissioners. Commissioner Draud then asked her when the study was done for the Dixie Fix. Ms. Wingo stated that it was started in 2006. Many of the recommendations have been finished, but there were some long term recommendations that haven't been completed. She is working with OKI, District 6 and TANK on this initiative. Commissioner Nienaber stated that part of the problem with the Dixie Fix was that there wasn't a lot of engineering done on the projects. This slowed down a lot of the project. He asked about the 60 priority projects that Ms. Wingo was speaking about. Ms. Wingo stated the projects are priority focused areas. Some of them are individual parcels, but some of them are actual districts. This is a list that she pulled from about 16 cities. Treasurer Treasurer Roy Cox asked that the records reflect that the October Financial Reports have been submitted. County Attorney's Report County Attorney Stacy Tapke stated that her office has joined the effort to collect new coats for the 8,500 children that are in the Kentucky Foster Care System. Many of these children wear adult sizes, and are in need of coats. The coats that they are collecting need to be new, and child or adult sizes. Commissioners' Reports Commissioner Ton Draud Commissioner Draud had nothing to report.
Commissioner Beth Sewell Commissioner Sewell had nothing to report. Commissioner Joe Nienaber Commissioner Joe Nienaber stated the Police and Fire Departments have to see some horrific scenes. He witnessed a fatality in Westchester yesterday, and it stays with you for a long time. He thanked the Police Department and the reconstruction team for all of their dedication. Judge/Executive's Report Judge Knochelmann stated that in the old Bavarian Tower there is a white box area on the second floor. It is on the 12th St. side, and originally it was going to be storage, but this has been moved around. He would like to put out an RFP for ideas as to what this space could be used for, such as a small shop or deli. He asked for approval from the Fiscal Court. Commissioner Sewell made the motion for approval; seconded by Commissioner Nienaber. Commissioner Draud asked if any other agencies are interested in moving into the building? Judge Knochelmann answered that we are in discussions with the Circuit Clerk to have a driver's license office available in the building. Judge Knochelmann then stated that yesterday the Tri-Ed Board approved an RFP to evaluate the structure and funding of Tri-Ed. In addition, the board has restructured the Executive Committee. It will now consist of the three Judge/Executives, the Secretary/Treasurer position has been split and is being filled by two of the board members and then the Tri-Ef Chair. Commissioner Draud asked when the last time the board was restructured? Judge Knochelmann answered that it was thirty years ago when the board was started. Judge Knochelmann then thanked everyone in the county for all of their support and hard work this year Executive Session Commissioner Draud made the motion for approval of Executive Session; seconded by Commissioner Nienaber. Judge Knochelmann called for a voice vote, and the motion passed unanimously 4-0. Commissioner Nienaber made the motion for approval to return from the Executive Session; seconded by Commissioner Sewell. Judge Knochelmann called for a voice vote, and the motion passed unanimously 4-0.
A. Pursuant to KRS 61.810 (1) (B) potential sale or acquisition of real property. Judge Knochelmann asked for a motion to authorize an easement for 510, 512, 514, and 516 W. 12th Street in Covington as negotiated by the County Attorney's Office. B. Pursuant to KRS 61.810 (1) (C) proposed or pending litigation regarding the case of Glahn vs Kenton County Fiscal Court for the purpose of discussing litigation strategy. Judge Knochelmann then asked for a motion to authorize the County Attorney's Office to resolve the case of Glahn vs Kenton County Fiscal Court. Adjournment Having completed all business before the Court, Commissioner Draud offered a motion to adjourn which was seconded by Commissioner Sewell. Commissioner Sewell requested a voice vote whereupon all members present voted in the affirmative with a 4-0 vote. Text for all proposed and recently passed ordinances may be acquired by accessing the Fiscal Court web page at http://www.kentoncounty.org or by contacting the administrative offices at 859.392.1400. CLERK CERTIFICATION I, Sue J. Kaiser, having been appointed to the office of Fiscal Court Clerk, do hereby certify that this is a true and accurate record of the actions taken by the Kenton County Fiscal Court at the meeting of November 14, 2017. ~ Gt-~A_, Sue Kiser Fiscal Court Clerk