REGULAR MEETING OF THE COUNCIL OF THE DISTRICT OF COLDSTREAM TO BE HELD ON MONDAY, MARCH 9, 2009 IN THE MUNICIPAL HALL CHAMBERS 9901 KALAMALKA ROAD, COLDSTREAM, BC 7:00 PM A G E N D A 1. APPROVAL OF AGENDA 2. DELEGATIONS Page 201 a. RCMP 4 th Quarter Report Inspector McVarnock will be present to speak to his 4 th Quarter Report for 2008. Page 219 b. Vernon Jubilee Hospital Foundation Patient Care Tower Page 235 c. Okanagan College Laurie Postill, Foundation Campaign Co-chair, and Richard Rolke, Foundation Vice President, will be present to explain the transformation of the Hospital with the construction of a new Patient Care Tower. Jim Hamilton, President; Jane Lister, Board Member; and John Lent, Regional Dean North Okanagan, will be present to introduce the new Council to recent achievements of the College, current undertakings, future projects and goals of the College. 3. PUBLIC OPPORTUNITY TO ADDRESS COUNCIL (Total Time Allotted: 10 Minutes) Each person wishing to speak is asked to keep their comments to two (2) minutes or less. NOTE: 1. This time is to afford members of the public the opportunity to address issues directly related to an item on the agenda dated, March 9, 2009.
March 9, 2009 Page 2 2. Please provide your name, address, and the number of the agenda item you wish to speak to. Comments should be kept to additional information (not previously provided), for Council s consideration or clarification. 3. Issues that are not on the current agenda will NOT be heard by Council. 4. If you have items to address that are not contained in this agenda, please contact the Municipal Clerk to make a formal request to appear as a delegation at a future meeting of Council. 4. ADOPTION OF MINUTES Page 1 a. Receipt of the Minutes and s of a Meeting of the Advisory Planning Commission, held Wednesday, February 25, 2009 Page 5 b. Receipt of the Minutes and s of a Meeting of the Agriculture Advisory Committee, held Tuesday, February 17, 2009 Page 9 c. Receipt of the Minutes and s of a Meeting of the Fire Department Liaison Committee, held Tuesday, February 24, 2009 Page 15 d. Receipt of the Minutes and s of a Meeting of the Fire Department Liaison Committee, held Tuesday, February 16, 2009 Page 19 e. Adoption of the Special Regular Meeting Minutes of Council, held Tuesday, February 24, 2009 Page 21 f. Adoption of the Regular Meeting Minutes of Council, held Monday, February 23, 2009 Page 45 g. Adoption of the Public Hearing Minutes of Council, held Monday, February 23, 2009
March 9, 2009 Page 3 5. REPORT OF THE CHIEF ADMINISTRATIVE OFFICER a. Planning and Development Page 51 (1) Request for Preliminary Layout Review Extension and Servicing Agreement from Joshua Forbes Galloway Watson Drive (Lot 6, Plan KAP55403, Secs. 21 and 22, Tp. 9, ODYD, Plan 455 Except Plans A407, 1930, 37125, 38272, 42685, KAP50489, KAP55403, KAP55407, and KAP78390) Report from the Director of Development Services, dated March 3, 2009 THAT the report from the Director of Development Services dated March 3, 2009, regarding Request for Preliminary Layout Review Extension and Servicing Agreement from Joshua Forbes Galloway Watson Drive (Lot 6, Plan KAP55403, Secs. 21 and 22, Tp. 9, ODYD, Plan 455 except Plans A407, 1930, 37125, 38272, 42685, KAP50489, KAP55403, KAP55407, and KAP78390), be received; AND THAT it is recommended that Council grant a one-year extension to the Preliminary Layout Review for the 5-lot subdivision located on Watson Drive; AND FURTHER THAT it is recommended that Council consider entering into a Subdivision Servicing Agreement with Joshua Forbes Galloway for the subdivision of Lot 6, Plan KAP55403, Secs. 21 and 22, Tp. 9, ODYD, Plan 455 except Plans A407, 1930, 37125, 38272, 42685, KAP50489, KAP55403, KAP55407, and KAP78390, or alternatively require that all works be completed prior to final approval of the Plan of Subdivision. Page 63 (2) Coldstream Sustainability Initiative Project Report from the Director of Development Services, dated February 27, 2009 THAT the report from the Director of Development Services, dated February 27, 2009, regarding Coldstream Sustainability Initiative Project, be received; AND THAT a Briefing Session regarding the Coldstream Sustainability Initiative Project be scheduled for Monday, April 6, 2009.
March 9, 2009 Page 4 Page 85 (3) Interior Health Change to Referral System Report from the Director of Development Services, dated February 27, 2009 THAT the report from the Director of Development Services, dated February 27, 2009, regarding Interior Health Change to Referral System, be received; AND THAT Interior Health be sent referrals for major developments. b. Engineering and Public Works Page 87 (1) Work Plan and Funding Application for Road Connection Between Kalamalka Road and College Drive Report from the Chief Administrative Officer, dated March 2, 2009 THAT the report from the Chief Administrative Officer, dated March 2, 2009, regarding Work Plan and Funding Application for Road Connection between Kalamalka Road and College Drive, be received; AND THAT Council authorize the submission for a grant for funding of the Grid Road Connection between College Drive and Kalamalka Road under the Canada British Columbia Building Canada Fund Program Communities Component for the roadway portion of the project; AND FURTHER THAT Council authorize the submission for a grant for funding of the accompanying pedestrian/bicycle pathway under the subsequent program to be announced under the Canada British Columbia Infrastructure Works Program.
March 9, 2009 Page 5 Page 129 (2) Lower Coldstream Creek Water Quality Meeting held February 18, 2009 Report from the Chief Administrative Officer, dated February 23, 2009 c. Finance THAT the report from the Chief Administrative Officer, dated February 23, 2009, regarding Lower Coldstream Creek Water Quality Meeting held February 18, 2009, be received; AND THAT representatives of the Ministry of Environment be invited to attend Council to presents the results of the water quality monitoring work completed on Coldstream Creek. Page 171 (1) Warren Peace Bunny Sanctuary Request for Grant Report from the Chief Administrative Officer, dated February 27, 2009 THAT the report from the Chief Administrative Officer, dated February 27, 2009, regarding Warren Peace Bunny Sanctuary Request for Grant, be received; AND THAT consideration be given to the grant application from the Warren Peace Bunny Sanctuary. d. Building and Bylaw Enforcement Page 181 (1) Request for Open Burning Permit 7813 and 7909 Coldstream Creek Road Report from the Building Official, dated March 4, 2009 THAT the report from the Building Official, dated March 4, 2009, regarding Request for Burning Permit 7813 and 7909 Coldstream Creek Road, be received; AND THAT a Special Burning Permit be issued to Dennis Seymour of 7812 Coldstream Creek Road and Ross Buchanan of 7909 Coldstream Creek Road, on the condition that the burn take place during the District s regular burning season only.
March 9, 2009 Page 6 e. Fire Department f. Administration Page 185 (1) Provision of Fire Investigation Services Report from the Chief Administrative Officer, dated March 2, 2009 THAT the report from the Chief Administrative Officer, dated March 2, 2009, regarding Provision of Fire Investigation Services, be received; AND THAT a contract be awarded to North Okanagan Fire Prevention Service for the provision of fire investigation services in 2009. 6. UNFINISHED BUSINESS Page 199 a. Outstanding Business List Outstanding Business List, dated February 26, 2009 7. CORRESPONDENCE Page 201 a. RCMP 4 th Quarter Report Letter from RCMP Inspector McVarnock, dated February 9, 2009 Accident Reports for October, November and December 2008 Victim Assistance Reports for October, November and December 2008 THAT the letter from RCMP Inspector McVarnock dated February 9, 2009 regarding Vernon/North Okanagan RCMP Detachment Policing Activity Report 4 th Quarter 2008, and the Accident Reports for October, November and December 2008, and the Victim Assistance Reports for October, November and December 2008, be received for information.
March 9, 2009 Page 7 Page 217 b. Provincial Announcement of Satellite Anti-Gang Unit in Kelowna, BC Letter from RCMP Inspector McVarnock, dated February 24, 2009 THAT the letter from RCMP Inspector McVarnock, dated February 24, 2009, regarding Provincial Announcement of Satellite Anti-Gang Unit in Kelowna, BC, be received for information. Page 219 c. Vernon Jubilee Hospital Foundation Patient Care Tower Fact sheets and Powerpoint slides from the Vernon Jubilee Hospital Foundation, dated for reference March 4, 2009 Letter to the Vernon Jubilee Hospital Foundation, dated February 26, 2009 Letter from the Vernon Jubilee Hospital Foundation, dated February 4, 2009 THAT the fact sheets and the Powerpoint slides from the Vernon Jubilee Hospital Foundation dated for reference March 4, 2009; the letter to the Vernon Jubilee Hospital Foundation dated February 26, 2009; and the letter from the Vernon Jubilee Hospital Foundation dated February 4, 2009, regarding the Patient Care Tower, be received for information. Page 235 d. Okanagan College Powerpoint slides from Okanagan College, dated for reference March 4, 2009 Okanagan College Works: A Report to the Community 2008, dated for reference March 4, 2009 Email from Okanagan College, dated March 3, 2009 Email from Okanagan College, dated January 27, 2009 THAT the Powerpoint slides from Okanagan College dated for reference March 4, 2009; the report entitled Okanagan College Works: A Report to the Community 2008 dated for reference March 4, 2009; and the email from Okanagan College dated January 27, 2009, be received for information.
March 9, 2009 Page 8 Page 275 e. Power Boat Traffic on Kalamalka Lake and Wood Lake Letter from Margot MacDougall, dated February 23, 2009 THAT the letter from Margot MacDougall, dated February 23, 2009, regarding Power Boat Traffic on Kalamalka Lake and Wood Lake, be received for information. Page 277 f. North Okanagan Food System Plan Letter from the Regional District of North Okanagan, dated February 18, 2009 THAT the letter from the Regional District of North Okanagan, dated February 18, 2009, regarding North Okanagan Food System Plan, be received for information. Page 301 g. Report on Public Private Partnerships by Forensic Auditors Ron Parks and Rosanne Terhart Letter from CUPE, dated February 17, 2009 THAT the report from CUPE, dated February 17, 2009, regarding Report on Public Private Partnerships by Forensic Auditors Ron Parks and Rosanne Terhart, be received for information. 8. REPORTS OF COMMITTEES AND COMMISSIONS a. Standing Committees of Council (1) Advisory Planning Commission (Enns/Besso) (2) Finance Committee (Chair Garlick/all of Council) (3) Fire Department Liaison Committee (Garlick/Dirk) b. Board Appointed Committees (1) North Okanagan Regional District (Dirk/Kiss) Greater Vernon Advisory Committee (2) Okanagan Regional Library (Besso/Cochrane)
March 9, 2009 Page 9 c. Ad Hoc Committees of Council (1) Agriculture Advisory Committee (Besso/Enns) (2) Kalavista Neighbourhood Committee (Garlick/Enns) d. Other Reports of Council Page 317 (1) Building Sustainability Communities Conference Held February 24-26, 2009 in Kelowna Report from Councillor Besso, dated March 4, 2009 Page 319 (2) RCMP Strategic Planning Meeting Held March 2, 2009 at Vernon Fire Hall Report from Councillor Besso, dated March 4, 2009 9. BYLAWS Page 321 a. District of Coldstream Traffic and Highway Regulation Bylaw No. 1549, 2009 Bylaw No. 1549, 2009 A bylaw to regulate traffic and the use of highways within the boundaries of the District of Coldstream Comment Ministry of Transportation approval was received on March 2, 2009. FINAL ADOPTION THAT District of Coldstream Traffic and Highway Regulation Bylaw No. 1549, 2009, be read and finally adopted. 10. NEW BUSINESS
March 9, 2009 Page 10 11. RESOLUTION TO ADJOURN TO IN-CAMERA THAT Council to adjourn to an In-Camera meeting to discuss issues related to the following paragraphs under Section 90(1) of the Community Charter: (a) (b) (c) (m) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity labour relations or other employee relations a matter that, under another enactment, is such that the public may be excluded from the meeting 12. NEW BUSINESS ARISING FROM THE IN-CAMERA MEETING 13. ADJOURNMENT