MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES SOUTHWESTERN ILLINOIS COLLEGE DISTRICT NO. 522 Marsh Conference Room Belleville Campus February 21, 2018 CALL TO ORDER A meeting of the Board of Trustees of Southwestern Illinois College, District No. 522, was held Wednesday, February 21, 2018 in the Marsh Conference Room at the Belleville Campus, 2500 Carlyle Avenue, Belleville, Illinois. Chairman Nick Mance called the meeting to order at 6:02 p.m. ROLL CALL Trustees present: Trustees absent: John S. Blomenkamp Dr. Harry Briggs Nick J. Mance Robert G. Morton Eugene Verdu Oscar Rodriguez, Student Trustee Richard Roehrkasse Philip L. Smith PUBLIC COMMENTS Chairman Mance reported President Costello is doing well and is at home recuperating from recent knee surgery. CONSENT AGENDA Chairman Mance referred to the consent agenda items to be considered by the Board of Trustees. Mr. Mance asked if any trustee desired to have any items removed from the consent agenda in order to have them considered separately. Trustee Morton requested item X.E.4. be pulled from the consent agenda. MOTION 02-21-18:01 Mr. Morton moved, seconded by Mr. Verdu, to: approve the minutes of the regular meeting of January 17, 2018; the Executive Session of January 17, 2018; the special meeting of January 31, 2018; and the Executive Session of January 31, 2018;
accept renewal Multipurpose Senior Center Program grant from the St. Clair County Board in the amount of $62,500 for the period January 1, 2018 through December 31, 2018 to fund activities, information, social and health services to senior citizens age 55 and over; accept renewal Community Services Block grant from the St. Clair County Community Action Agency contracted through the Illinois Department of Commerce and Economic Opportunity in the amount of $15,000 for the period January 1, 2018 through December 31, 2018 to provide ATS transportation assistance to eligible seniors and disabled individuals who reside in St. Clair County; approve amendment to agreement between American Multispecialty Group, Inc., d/b/a ESSE Health, and Southwestern Illinois College, District #522 to allow Health Sciences students (currently the Medical Assistant program) to participate in clinical experience; approve renewal agreement between Association of Bright Learner s Education (ABLE) and Southwestern Illinois College, District #522 to offer a variety of Kids on Campus programs as developed in conjunction with SWIC s Community Education; approve renewal agreement between Southern Illinois University Carbondale and Southwestern Illinois College, District #522 to offer motorcycle rider courses at SWIC s Belleville Campus pursuant to the Motorcycle Rider Training Program; accept gifts to the college; accept the following resignation notifications: Leroy Crisp, Academic Advisor in the Enrollment Services Division, effective close of business January 31, 2018; Angelia Friz, Business Office Functional Analyst, effective close of business January 29, 2018; Clarissa Henry, Foundation Accounting Specialist, effective close of business January 19, 2018; Cody Daily, full-time Commissioned Public Safety Officer at the Belleville Campus, effective close of business February 7, 2018; Natalie Klopmeyer, Accounts Receivable Clerk-Day, effective close of business February 21, 2018; Ashley Dunn, Student Services Coordinator at the Sam Wolf Granite City Campus, effective close of business February 2, 2018; and Valerie Boelling, Access Specialist at the Belleville Campus, effective close of business January 18, 2018; appoint the following: 2
Carrie Lewis to the full-time administrative position of Assistant Controller effective March 19, 2018 at an annual salary of $65,000 with employment subject to the Personnel Procedures for Administrators; Jane Thompson to the full-time administrative position of Assistant Director of Human Resources/Benefits Specialist effective February 23, 2018 at an annual salary of $63,000 with employment subject to the Personnel Procedures for Administrators; Robert Luttrell to the full-time administrative position of Director of Public Safety effective February 22, 2018 at an annual salary of $65,000 with employment subject to the Personnel Procedures for Administrators; Annjanee Ward to the full-time administrative position of Registration Coordinator in the Enrollment Services Division effective February 22, 2018 at an annual salary of $46,000 with employment subject to the Personnel Procedures for Administrators; William Welsh to the part-time grant-funded administrative position of Director, Retired Senior Volunteer Program effective March 1, 2018 at an hourly rate of $20.83 for up to 28 hours per week contingent upon the continued receipt of external funding and subject to the Personnel Procedures for Administrators; Carla R. Milton to the part-time grant-funded SWICEE position of ATS Driver effective March 1, 2018 at an hourly pay rate of $12.54 based on the SWIC Educational Employees IFT-AFT Local 6600 Salary Schedule and contingent upon the continued receipt of external funding; Shannon T. Baker to the part-time grant-funded SWICEE position of ATS Driver effective March 1, 2018 at an hourly pay rate of $12.54 based on the SWIC Educational Employees IFT-AFT Local 6600 Salary Schedule and contingent upon the continued receipt of external funding; and Dena Woods to the part-time SWICEE position of Communication Specialist effective March 1, 2018 at an hourly rate of $19.91 for up to 30 hours per week; approve sabbatical leave request for Nicole Hancock, Professor of English, for the fall 2018 semester at full semester base salary including fringe benefits; ratify the appointment of Craig Toberman to the Southwestern Illinois College Foundation Board of Directors; approve the following requests to hire: a sufficient number of student workers in the Technical Education Division at the Belleville Campus and the Sam Wolf Granite City Campus to fill 60 hours of work per week for the spring 2018 semester; a sufficient number of student workers to staff the Career Services Office and to assist with scheduled district-wide Student Life events; 3
a sufficient number of student workers to staff the Cyber Lounge operations, College Activities offices and scheduled district-wide Student Life events; a sufficient number of student workers to staff district-wide Financial Aid operations; a sufficient number of student workers to staff Athletic Department operations; Daniel Ludwig, SFST to the part-time faculty position in the Administration of Justice program, Health Sciences & Homeland Security Division to teach in the Police Academy for the spring 2018 semester; part-time members in the Belleville AmeriCorps program for the spring 2018 semester: Sherrisse Cummings, Multi-subject Tutor at Douglas Elementary; DOH 2-23-18; Nicholas Raftopoulos Multi-subject Tutor at Jefferson Elementary; DOH 2-23-18; Alena Ferguson, Multi-subject Tutor at Westhaven Elementary; DOH 2-23-18; and Ashley Pollock, Volunteer Coordinator at Harmony Neighborhood Community Association; DOH 2-23-18; Greta Pastorello to the part-time non-union position of Instructor in the Community Education Department for the spring 2018 semester Community Service Activity (CSA) classes; and ratify the part-time personnel actions for January 2018 according to Board Policy 3005, Recruitment, Selection and Appointment of Faculty and Staff. Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED APPROVAL OF BILLS MOTION 02-21-18:02 Dr. Briggs moved, seconded by Mr. Morton, to approve the bills as presented, including travel-related expenses of members of the Board of Trustees and of employees: Education Fund $2,003,489.61 Operations & Maintenance Fund 343,794.85 Operations & Maint Fund Restricted 26,025.03 Restricted Purposes Fund 481,382.70 Trust & Agency Fund 18,834.51 Audit Fund 11,000.00 Liability, Protection & Settlement Fund 26,538.66 Self Insurance Fund 175,257.85 Grand Total All Funds: $3,086,323.21 Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED 4
PLANNING AND POLICY COMMITTEE REPORT Chairman Mance reported the committee had no action items to bring forward. FACILITIES AND FINANCE COMMITTEE REPORT Chairman Mance presented a request to accept the FY 2017 Audit Report and to file with ICCB as required by ICCB Administrative Rules. MOTION 02-21-18:03 Mr. Morton moved, seconded by Mr. Verdu, to accept the FY 2017 Audit Report and to file with ICCB. Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED Chairman Mance presented a request to issue a Notice to Proceed to Weatherproofing Technologies Incorporated, Beachwood, OH for roof replacement (sections B4 & C) at the Belleville Campus Main Complex at a cost of $843,394.87, financed by FY 2019 PHS funds. The current condition of the roof areas is highly oxidized and experiencing tenting and shrinking due to age. Numerous seams have failed and simple repairs are no longer a viable alternative. Cost figures were obtained through the use of the E&I Purchasing Consortium. The proposal includes a 20-year warranty. MOTION 02-21-18:04 Mr. Morton moved, seconded by Dr. Briggs, to approve the Notice to Proceed to Weatherproofing Technologies Incorporated, Beachwood, OH for roof replacement (sections B4 & C) at the Belleville Campus Main Complex at a cost of $843,394.87, financed by FY 2019 PHS funds. Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED Chairman Mance presented a request to continue outdoor advertising with Mid-America Outdoor Advertising, Collinsville, IL on a month-to-month basis for the remainder of FY 2018 at a monthly cost of $4,700 for four billboards. The billboards owned by Mid-America are the most strategically located for our district. Mid-America will allow the college to reevaluate monthly so adjustments may be made if necessary. Departmental funds have been budgeted for this project. Initially there was no motion to approve the request, but Trustee Morton eventually made a motion. Trustee Briggs stated in light of what is happening at the college the expenditure needed to be re-evaluated. The motion died for lack of a second. Chairman Mance presented a request to award construction of a storage mezzanine at the Sam Wolf Granite City Campus to Bommarito Industrial, St. Louis, MO in the amount of $35,740.00 to be used to store helicopters when not in use. (The five helicopters do not fly.) The proposal packet was very specific regarding requirements and informed potential bidders of the product specifications. The results were reviewed by the Technical Education Division; and the project will be purchased from budgeted departmental funds. 5
MOTION 02-21-18:05 Mr. Morton moved, seconded by Dr. Briggs, to award construction of a storage mezzanine at the Sam Wolf Granite City Campus to Bommarito Industrial, St. Louis, MO in the amount of $35,740.00 to be used to store helicopters when not in use. Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED Chairman Mance presented a request to award the purchase of a Haas ST-10Y live tooling lathe to Haas Factory Outlet, St. Louis, MO in the amount of $101,480.75, to be used at the Sam Wolf Granite City Campus. The live tooling lathe will be used to support enrollment growth in the Precision Machining Technology classes. The lathe must work in conjunction with existing equipment in the lab and is therefore considered sole source. Private donor funds will be used to purchase the equipment. MOTION 02-21-18:06 Dr. Briggs moved, seconded by Mr. Morton, to award the purchase of a Haas ST-10Y live tooling lathe to Haas Factory Outlet, St. Louis, MO in the amount of $101,480.75, to be used at the Sam Wolf Granite City Campus. Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED Chairman Mance presented a request to purchase VMware vcenter licenses and one year of technical support from STL Communications, Inc., Chesterfield, MO at a total cost of $5,303.51. SWIC s current vcenter license expires September, 2018 and will not work with the newer VMware operating system currently being installed on the 17 VMware host servers. MOTION 02-21-18:07 Dr. Briggs moved, seconded by Mr. Morton, to purchase VMware vcenter licenses and one year of technical support from STL Communications, Inc., Chesterfield, MO at a total cost of $5,303.51. Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED PERSONNEL, PROGRAMS AND SERVICES COMMITTEE REPORT Chairman Morton presented the following agreements for approval: new facility agreement between AgeSmart Community Resources, Belleville, Illinois and Southwestern Illinois College, District #522 to provide practicum opportunities to students enrolled in the Human Services Technology instructional program at SWIC; and new facility agreement between Insure One, Granite City, Illinois and Southwestern Illinois College, District #522 to provide practicum opportunities to students enrolled in the Human Services Technology instructional program at SWIC. MOTION 02-21-18:08 Mr. Morton moved, seconded by Mr. Verdu, to approve the two agreements as presented. Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. 6
Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED Chairman Morton presented the nomination of retired Belleville Police Department Sgt. Jon Brough as the college s candidate for the 2018 ICCTA Distinguished Alumnus Award. MOTION 02-21-18:09 Mr. Morton moved, seconded by Mr. Verdu, to approve the selection of retired Belleville Police Department Sgt. Jon Brough as the college s candidate for the 2018 ICCTA Distinguished Alumnus Award and to submit to ICCTA. Upon a roll call vote, those members voting aye were Mr. Blomenkamp, Dr. Briggs, Mr. Morton, Mr. Verdu and Mr. Mance. Nays: None. Absent: Mr. Rodriguez (opinion), Mr. Roehrkasse and Mr. Smith. PASSED REPORTS President s Report Each month the Instructional Division will provide a report entitled Professional/Scholarly/Service Activities which will highlight faculty members and their accomplishments. These reports are provided to the trustees and will be made a part of the public record. The Scott Spouses Club sent a note of appreciation for the college s support of the 2017 Operation Cookie Drop. Thanks to the generous giving of staff, 344 airmen and numerous base support services received over 2-1/2 dozen cookies each. A photo collage was also provided along with the note of thanks. ICCTA Report Trustee Roehrkasse directed the ICCTA Board Highlights from the February 3, 2018 meeting of the ICCTA Representatives be provided to the trustees, in addition to the meeting notice for the next meeting March 8-10, 2018 in Lisle, IL. Attorney s Report Mr. Hoerner stated he had no report but will request an Executive Session at the next Board of Trustees meeting to discuss a personnel matter. MISCELLANEOUS Chairman Mance announced a special meeting of the Board of Trustees on February 28, 2018 at 5:00 p.m. in the Erlinger Conference Room at the Schmidt Art Center to discuss material provided by administration in response to directive from the Board of Trustees at its January 31, 2018 special meeting. Attendance by the vice presidents is not necessary. ADJOURNMENT Mr. Verdu moved, seconded by Dr. Briggs, to adjourn the meeting at 6:27 p.m. The motion carried. Approved: 03.21.18 Respectfully submitted, Nick J. Mance Chairman of the Board of Trustees Beverly J. Fiss Secretary to the Board of Trustees 7