LITLE AXE BOARD OF EDUCATION AGENDA REGULAR MEETING NOVEMBER 12, 2016 ADMINISTRATION BUILDING MEETING ROOM 2000 168 TH AVE. N.E. NORMAN, OK 73026 8:00 A.M. I II III IV V CALL TO ORDER ROLL CALL AND ESTABLISH A QUORUM FLAG SALUTE APPROVAL OF MINUTES FROM THE OCTOBER 8, 2016 REGULAR MEETING RECOGNITION OF VISITORS AND READING OF CORRESPONDENCE 1. Guests who have registered with the Board President prior to the meeting. VI CONSENT DOCKET INFORMATION: This item is placed on the agenda so that the Board of Education, by unanimous consent, may designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with the approval of all Board members that item will be heard in regular order. 1. Consider a request to vote to approve the Little Axe Public School 2016-2017 Estimate of Needs plus the Expenditure Budget Summary. 2. Consider a request to vote to approve Change Order # 4 for the Elementary/High School Safe Rooms Building Project. 3. Consider a request to vote to declare 36 unusable football shoulder pads surplus and designate the Superintendent to dispose of said property according to board policy. 4. Consider a request to vote to approve or not approve the following transactions within the Activity Fund Accounts for the 2016-2017 school year: a. Consider a request to vote to affirm the following fundraiser for the 2016-2017 school year:
(i) (ii) (iii) High School dance during the day in in place of the High School Carnival, by the High School Cheerleaders Account # 802 to raise funds for cheer supplies and Poms. Team Calendar sales by the LA MAT Club Account # 856 to raise funds to purchase equipment and cleaning supplies. Sale of washable tattoos and tricycle races at the Elementary School Carnival by the Elementary School Office Account # 919 to raise funds to purchase cafeteria supplies (coffee, creamer, etc.)for the elementary school staff. b. Consider a request to approve the following fundraisers for the 2016-2017 school year: (i) Sale of breakfast burritos by the High Choir Account # 807 and Tri M, Account # 884 to raise funds for travel expenses and community service projects. (ii) Sale of Dippin Dots and or frozen yogurt by the High School Academic Team, Account # 863 and Spanish Club, Account # 852, to raise funds for tournaments, trips and high school awards. VII REQUESTS 1. Consider a request to vote to approve or not approve the 2017 schedule of regular Little Axe Board of Education meetings. 2. Consider a request to vote to approve or not approve a request from Middle School Principal, Dalton Griffin, to take students who qualify through the Carpe Diem Seize the Day incentive program to go to Six Flags over Texas for a day in the month of May, 2016 (exact date to be determined). 3. Consider a request to vote to appoint Jay Thomas, Superintendent; Tammy Thele, Treasurer; Karen Greeson, Encumbrance Clerk; and Cathey Miller, Activity Fund Custodian to act as authorized representatives to sign documents for payment to BancFirst regarding the Cleveland County Educational Facilities Authority Educational Facilities Lease Revenue Bonds Series 2016 (Little Axe Public Schools Project). 4. Discussion and possible action to allow high school students who have passed AP English To receive credit for English IV through demonstration of Proficiency. 5. Consider a request to vote to approve or not approve a Memorandum of Understanding between Little Axe Public School district and the University of Oklahoma s K20 Center as evidence of a collaborative partnership with an intent to apply for a federal grant.
6. Discussion and possible action regarding continuing conversation about outsourcing cafeteria services. VIII IX REPORTS DISCUSSION 1. Discussion regarding the 2015-2016 A-F Report Card. 2. Discussion regarding the First Quarter Statistical Review. 3. Discussion of wheelchair lift at the elementary school. 4. Discussion and possible action to set dates and times to hold special board of education meetings for board policy review, conversation and adoption. 5. Discussion and possible action regarding Little Axe students to participate in the Oklahoma Department of Wildlife Conservation s Oklahoma Scholastic Shooting Sports Program (OKSSS). X FINANCE 1. Discussion and vote to approve or not approve the financial encumbrances, the encumbrances for payment, and the warrant registers for the following appropriated funds: GENERAL FUND a. 2015-2016 General Fund Warrants for Approval 10-01-2015 through 10-31-2016 (Report Date: 11-08-2016). b. 2016-2017 General Fund Encumbrances for Approval Purchase Orders 247-279. c. 2016-2017 General Fund Warrants for Approval 10-01-2016 through 10-31-2016 (Report Date: 11-08-2016) BUILDING FUND a. 2016-2017 Building Fund Warrants for Approval 10-01-2016 through 10-31-2017 (Report Date: 11-08-2016) CHILD NUTRITION FUND a. 2016-2017 Child Nutrition Fund Encumbrance for Approval Purchase Order 30. b. 2016-2017 Child Nutrition Fund Warrant for approval 10-01-2016 through 10-31-2016 (Report Date: 11-08-2016) 2. Discussion and vote to approve expenditures for the following cash funds for the 2016-2017 school year as listed in the November 12, 2016 board meeting financial packet.
a. Activity Fund XI XII XIII NEW BUSINESS ANNOUNCEMENTS, COMMENTS, AND QUESTIONS PERSONNEL Discussion and vote on a motion to convene in executive session to discuss the following items listed under Personnel: 25 O.S. Section 307 (B) (1) 1. Resignations for the following personnel: a. Candace Davis, Elementary School Paraprofessional, effective November 28, 2016. b. Lisa Harper, Childcare Worker, effective immediately. c. Christian Norton, Bus Driver, effective November 3, 2016. 2. Change the employment status of the following support personnel for the remainder of the 2016-2017 school year/fiscal year: a. Karen Greeson from High School Administrative Assistant to Encumbrance/Federal Programs Clerk. b. Tiffany (Blackledge) Hembree from High School Attendance Clerk to High School Administrative Assistant. c. Brittany Dorian from Middle School Full-time Substitute Teacher to High School Attendance Clerk. 3. Employment of the following support personnel for the remainder of the 2016-2017 school year, subject to assignment, pending results from background checks and drug testing: a. Sandra Cocanougher, Elementary School Paraprofessional. b. Angela Thomas, Middle School full-time Substitute Teacher. c. Shawn Campbell, Childcare Worker 4. Employment, salary, and contract of Sandy Newman, Diane Terrell, Wayneta Canary, and Donna Rakestraw. 5. Acknowledge Board s return to open session. 6. Executive session minutes compliance announcement.
7. Discussion and consider a request to vote to affirm the resignations from (a) Candace Davis, Elementary School Paraprofessional effective November 28, 2016, (b) Lisa Harper, Childcare Worker, effective immediately and (c) Christian Norton, Bus Driver, effective November 3, 2016. 8. Discussion and consider a request to vote to change the employment status of the following support personnel for the remainder of the 2016-2017 fiscal/school year: (a) Karen Greeson from High School Administrative Assistant to Encumbrance/Federal Programs Clerk. (b)tiffany (Blackledge) Hembree from High School Attendance Clerk to High School Administrative Assistant; and (c) Brittany Dorian from Middle School Fulltime Substitute Teacher to High School Attendance Clerk. 9. Discussion and consider a request to vote to employ the following support personnel for the remainder of the 2016-2017 school year, subject to assignment, pending results from background checks and drug testing: (a) Sandra Cocanougher, Elementary School Paraprofessional, (b) Angela Thomas, Middle School full-time Substitute Teacher, and (c) Shawn Campbell, Childcare Worker. 10. Discussion and possible action regarding employment, salary, and contract of Sandy Newman, Diane Terrell, Wayneta Canary, and Donna Rakestraw. XIV ADJOURNMENT ANY PERSON WISHING TO ADDRESS AN ISSUE ON THE AGENDA MUST SIGN IN WITH THE BOARD PRESIDENT AND GIVE SUBJECT MATTER PRIOR TO ROLL CALL. THE BOARD MAY VOTE TO CONVENE IN EXECUTIVE SESSION TO DISCUSS ANY MATTER ON THIS AGENDA DEEMED APPROPRIATE BY LAW. SUCH VOTES MAY BE TO ADOPT, REJECT, TABLE, REAFFIRM, RESCIND, OR TAKE NO ACTION ON ANY AGENDA MATTER. THIS AGENDA WAS POSTED AT THE ADMINISTATION BUILDING ANNOUNCEMENT BOX LOCATED AT 2000 168 TH AVE. N.E., Norman, OK 73026; ANNOUNCEMENT BOX AT THE ELEMENTARY SCHOOL LOCATED AT 2200 168 TH AVE. N.E. Norman, OK 73026; HIGH SCHOOL ANNOUNCEMENT BOX LOCATED AT 1301 168 TH AVE. N.E., Norman, OK 73026; FRONT WINDOW AT THE MIDDLE SCHOOL LOCATED AT 1250 168 TH AVE. N.E., Norman, OK 73026; WINDOW AT COUNTRY BOY MARKET, BULLETIN BOARDS AT STELLA STORE, PECAN VALLEY JUNCTION, THE LITTLE AXE COMMUNITY CENTER BETWEEN 1:00 AND 7:00 P.M. WEDNESDAY, NOVEMBER 9, 2016 BY KAY BOLLES, BOARD CLERK.