THE McCANDLESS TOWNSHIP SANITARY AUTHORITY THE REGULAR MEETING MINUTES JULY 12, 2018 MEETING NO. 08 CALL TO ORDER: The regular meeting of the McCandless Township Sanitary Authority Board of Directors was held on Thursday, July 12, 2018 at 7:32 p.m. at the Authority s Administration Building, 418 Arcadia Drive, Pittsburgh, Pennsylvania 15237. ROLL CALL: Mr. Riley, Chairman called the meeting to order and called roll. The following directors constituting a quorum were present: William Kirk, Patrick Semon, Christopher Eddy and James Forsey. Also present were: Ronald Brown, Solicitor of Dickie, McCamey, Chilcote, P.C.; Donald Newman, Engineer of Record, Buchart Horn, Inc.-Absent; Greg Scott, Engineer, Buchart Horn, Inc.; William Youngblood, Executive Director; Dennis Blakley, Director of Operations; Raymond Aufman, Development/Administrative Manager; Mike Stupy, Superintendent-Absent; Chad Alviani, Business Manager, and Elizabeth Keast, Recording Secretary. INVOCATION: Mr. Riley gave the invocation. PLEDGE OF ALLEGIANCE: The Board and staff recited the Pledge of Allegiance to the Flag. PUBLIC COMMENTS: Chairman Riley reported there were no public comments. COMMUNICATIONS: Secretary Eddy read thank you notes to Board and staff received from Mr. and Mrs. Flaherty and Mrs. Womsley. MINUTES OF THE REGULAR MEETING OF JUNE 7, 2018: Mr. Semon made a motion to approve the Minutes of the Regular Monthly Meeting of June 7, 2018, as submitted to each Board Member, seconded by Mr. Eddy. All members present voted Aye and the motion carried unanimously. PAYMENT OF THE LIST OF BILLS DATED JULY 12, 2018: Mr. Semon reviewed with the Board the List of Bills totaling $894,956.57. Mr. Semon also reviewed the Summary of Bills by Expense Account sheet prepared by Chad Alviani, Business Manager. After review, Mr. Eddy made a motion to approve for payment the List of Bills dated July 12, 2018, as submitted to each Board Member, seconded by Mr. Forsey. All members present voted Aye and the motion carried unanimously.
REGULAR MEETING JULY 12, 2018 - CONTINUED: PAGE 2 APPLICATION FOR PAYMENT NO. 1 FROM SCHULTHEIS ROOFING, INC.: Mr. Blakley reviewed Application for Payment No. 1 submitted by Schultheis Roofing, Inc. in the amount of $156,622.50, with the Board. He answered questions from the Board concerning the status of the project. Schultheis Roofing, Inc. began work on the roof in June. The materials for the project have been delivered to the site. A construction meeting is scheduled for July 13, 2018. At this time, Mr. Kirk made a motion to approve Application for Payment No. 1 submitted from Schultheis Roofing, Inc. for the period of June 11, 2018 to June 30, 2018, in the amount of $156,622.50, for the Pine Creek Wastewater Treatment Plant Roof Replacement Project #12081, as recommended by Senate Engineering Company, seconded by Mr. Semon. All members present voted Aye and the motion carried unanimously. PROPOSAL SUBMITTED BY KLH ENGINEERS, INC. TO COMPLETE ORGANIC LOADING RE-RATE EVALUATION: Mr. Blakley presented the proposal submitted by KLH Engineers Inc. dated June 21, 2018, to complete the organic loading re-rate evaluation of the Pine Creek Wastewater Treatment Plant. Following discussion, a motion was made by Mr. Semon to approve the proposal dated June 21, 2018, submitted by KLH Engineers, Inc. to complete the Organic Loading Re- Rate Evaluation of the Pine Creek Wastewater Treatment Plant on a per diem basis with a not-to-exceed fee of $25,000.00, to be contingent upon the Pennsylvania Department of Environmental Protection s direction on influent sampling, seconded by Mr. Eddy. All members present voted Aye and the motion carried unanimously. Mr. Blakley explained that the Authority was experiencing higher organic loading samples taken from the new metering point location at the Pine Creek Plant bringing into question the accuracy of the data being generated by the flow meter at this new monitoring point. MTSA representatives met with Mr. Flanagan of Pennsylvania Department of Environmental Protection (PADEP) to discuss the issues related to the recent high organic loadings. Engineer Scott reported that Buchart Horn, Inc. prepared a letter to Mr. Flanagan of PADEP to address the issues discussed at the meeting. Board concurrence was expressed to authorize MTSA Staff to proceed with forwarding to Mr. Flanagan of PADEP the KLH Engineers Inc. proposal, with the letter prepared by Buchart Horn, Inc. under a transmittal letter from MTSA to accompany the documents addressing the Pine Creek Plant organic loading results. Mr. Blakley advised that the Authority s Act 537 submittal prepared by KLH Engineers, Inc. for the Pine Creek Plant upgrade is currently under review by the Pennsylvania Department of Environmental Protection for approval.
REGULAR MEETING JULY 12, 2018 - CONTINUED: PAGE 3 SYSTEM REPORTS: Solicitor Brown reported on the following issues: Allegheny County Health Department Draft Consent Order: Solicitor Brown reported that 3 Rivers Wet Weather through their Solictior s Subcommittee released a draft consent order for review and comments. The draft consent order was to be submitted to the Pennsylvania Department of Environmental Protection and the Allegheny County Health Department. After review by MTSA Staff concerns regarding the draft consent order were referred to 3 Rivers Wet Weather and the Solicitor s Subcommittee. Estates of Franklin Fields Letter Update: Solicitor Brown has sent a letter to Estates of Franklin Fields denying their request to transfer a sanitary sewage tap connection from a demolished structure to a structure on a different parcel. He referenced details outlined in the Authority s Rules and Regulations that prohibit the transfer. Girty s Run Joint Sewer Authority/McCandless Township Sanitary Authority Inter-municipal Management/Service Agreement: Solicitor Brown reviewed the draft letter notifying Girty s Run Joint Sewer Authority that the current agreement between the two organizations will expire on March 1, 2019. The current agreement requires 180 day notification should either party wish to end the agreement or amend the current agreement. The letter explains that MTSA wishes to change the scope of the agreement between the two Authorities. Following discussion, a motion was made by Mr. Kirk to authorize Chairman Riley to execute and send the notice letter to the Girty s Run Joint Sewer Authority of the McCandless Township Sanitary Authority s intent to terminate the Inter-municipal Management/Service Agreement currently in effect within the 180 days notification requirement specified in the agreement, seconded by Mr. Semon. The motion passed. Buchart Horn Engineer s Report: Engineer Scott reported on the following: Allegheny County Health Department Plumbing and Building Code Proposed Revisions: Engineer Newman prepared comments from MTSA on the proposed revisions to Article XV of the Allegheny County Health Department Plumbing and Building Drainage Code. MTSA and Buchart Horn, Inc. will meet with the Allegheny County Health Department on July 16, 2018 to discuss our concerns with their proposed revisions to the Plumbing and Building Drainage Code. Sample Valley Pump Station Project: Engineer Scott stated that at the last work session meeting the contractor indicated that he had everything installed and was waiting for coordination with the manufacturer representatives. W.C. Weil Company and Smith and Loveless were onsite on July 9, 2018 to perform the startup of the pump station.
REGULAR MEETING JULY 12, 2018 - CONTINUED: PAGE 4 After testing, it was determined that the uninterrupted power supply for the PLC and the pump station failed. A discussion regarding programming on the controllers was held. MTSA and Buchart Horn will continue to meet with the contractor to receive an update on the project s progress. Longvue No. 2 UV Part II Permit: MTSA has installed a new flow meter at the Longvue No. 2 Plant. The data received from flow meter is currently under review. ALCOSAN GROW Grant Program Cycle 3 Update: The McCandless Township Sanitary Authority has received notification from Allegheny County Sanitary Authority that indicates that they have received our GROW Grant Application submittal for the Lower Lowries Run Interceptor I/I Reduction Project on June 29, 2018. 2018 Lowries Run Interim Corrective Action Plan and Tap Allocation Request Update: Buchart Horn, Inc. has reviewed the planning module components for the Sheetz Store Project and the Sterling James Project. A notification letter will be sent to the developers explaining that they will need to participate in the Capacity Offset Program in order to secure conveyance capacity in the Lowries Run system. Pine Creek Service Area PMC Review: Buchart Horn, Inc. has prepared a letter to be sent to Mr. Flanagan of the Pennsylvania Department of Environmental Protection as a result of the meeting held on June 8, 2018, concerning the interim corrective action plan for the capacity allocation letter process in the Pine Creek watershed. Executive Director s Report: Mr. Youngblood provided an update on the following: MTSA Development Operation-Update: Mr. Aufman reviewed the Sanitary Sewer Permit and Tap Fee Report submitted by the development office summarizing the figures for the month of June. Mr. Aufman provided a report on the current development projects occurring throughout the Authority s service area. MTSA Field and Maintenance Operation: Mr. Blakley reported the Lines Crew continues with work on the sanitary sewer replacement project on Jefferson Road. He showed pictures of the crew working at the site. The project is located in a very steep and wooded area between two neighborhoods. The Lines Crew is currently planning the sanitary sewer replacement project on Jackson Street located in the same vicinity. Staff has prepared letters to send to the area residents concerning details of the project. Proposed Cured-In-Place Pipe Lining Project July 2018-Lowries Run/Pine Creek: Mr. Blakley explained to the Board that there is one section of sewer line in the vicinity of Jefferson Street that the Authority s staff recommends lining rather than excavating. The proposal from Insight Pipe Contracting, LLC for the cured-in place pipe lining work was provided for Board review.
REGULAR MEETING JULY 12, 2018 - CONTINUED: PAGE 5 Following discussion, a motion was made by Mr. Eddy to approve the proposal submitted by Insight Pipe Contracting, LLC, dated June 18, 2018, for the lining of approximately 1083 lineal feet of 8-inch sanitary sewer with cured-in-place pipe liner for the July 2018 Lowries Run/Pine Creek Project based on the North Hills Council of Governments Contract for an amount of $43,367.15, as recommended by MTSA Staff, seconded by Mr. Forsey. Motion Carried. A & B Sewage Treatment Plant Conversion Project-Status: Mr. Blakley stated KLH Engineers, Inc. continues to prepare the scope of work for the A & B Sewage Treatment Project. After review of the information for the project it has been determined that the project will require a larger pump station at the Peebles Pump Station site to handle the peak flows projected for this area. KLH Engineers, Inc. is in the process of re-examining the route and size of force main pipe needed to serve the pump station for the project and associated costs. This information will be provided for Board review at a future meeting. Pine Creek Plant Long Term Control Plan Act 537 Plan Update: Mr. Blakley reported that KLH Engineers, Inc. had submitted the Pine Creek Plant Act 537 Plan to the Pennsylvania Department of Environmental Protection for review and approval. At this time, the Authority is still waiting for a response. Pine Creek Plant Duperon Screen Installation: Mr. Blakley reported that the maintenance crew continues to work on the installation of the Duperon Screen at the Pine Creek Plant. The startup for the Duperon screen is anticipated to be held around July 30, 2018. Pine Creek Roof Installation: Mr. Blakley reported that the contractor has approximately six more weeks of work until completion. Pine Creek Headworks Building Roofing Panels: Mr. Blakley prepared a memo explaining that during the installation of the Duperon screen at the Headworks Building at the Pine Creek Plant it was discovered that the existing concrete panels in the roof area will need to be replaced due to their deteriorated condition. Mr. Blakley showed pictures of the interior support beams for the roof. Mr. Blakley prepared a recommendation that included a plan for the scope of work to address the situation and the materials with associated costs needed for the roof panel replacement. Board requested Staff to have a structural engineer sign off on any proposed plan. Following discussion, a motion was made by Mr. Eddy to authorize MTSA Staff to proceed with procuring the channel slab panels and materials required to complete the work at the Headworks Building at the Pine Creek Plant for a cost of $14,330.00, as described in memo prepared by Mr. Blakley, seconded by Forsey. Motion Carried. 3 Rivers Wet Weather: Mr. Youngblood reported that the Manager s Monthly Minutes for July 2018 from 3 Rivers Wet Weather included information on their Stormwater Management Program. A copy of ALCOSAN s newsletter for June 2018 gave an update on the status of the regionalization transfer agreements.
REGULAR MEETING JULY 12, 2018 - CONTINUED: PAGE 6 Highland Fill Site Status: Mr. Blakley previously provided the report from Ecotune Environmental Consultants on the evaluation conducted on the Highland fill site. Mr. Blakley is scheduled to meet with Town of McCandless Town Council during the month of August to discuss the proposed project. MTSA Staff is in the process of obtaining information from the County with regard to the site and preparing information for the meeting. PMAA 76th Annual Conference and Trade Show: The Pennsylvania Municipal Authorities Association 76 th Annual Conference and Trade Show will be held on September 9-12, 2018, in Erie, Pennsylvania. ADJOURNMENT: A motion was made by Mr. Kirk and seconded by Mr. Semon to adjourn the Regular Meeting of July 12, 2018. There being no further business to come before the Board the meeting ended at 9:43 p.m. All voted in favor of the motion, none opposed. Motion Carried. Eak/7/26/2018