AGENDA Eau Claire County Criminal Justice Collaborating Council Wednesday, October 21, 2015 7:30 a.m. Courthouse Room #1301/1302 721 Oxford Avenue Eau Claire, WI 1. Call the Meeting to Order 2. Review/Approval of Minutes / Discussion - Action August 19, 2015 3. Old Business - Program Updates a. EBDM & Justice Reinvestment Initiative (JRI) Tiana/Gary Discussion b. Meth Review Committee Gary King - Discussion/Action c. DNA/Fingerprint Collection Room Update Discussion/Action d. COMPAS Update - Discussion e. Recent Meetings/Trainings Discussion 4. New Business f. Strategic Plan Approval Discussion/Action g. CJCC By-laws Revision Approval Discussion/Action h. DOC Office at Jail Gina J. Discussion i. District Court Administrator Vacancy Update Judge Gabler j. Treatment Court Data Report Sean Discussion/Action k. Hot Topics in your field Discussion/Action l. Other 5. Adjourn Next Scheduled Meeting: December 16, 2015 Regular Meeting
MINUTES Eau Claire County Criminal Justice Collaborating Council Wednesday, August 19, 2015 7:30 a.m. Courthouse Room #2550 721 Oxford Avenue Eau Claire, WI Members Present: Members Absent: Staff Present: Staff Absent: Dana Smetana, Gregg Moore, Sheriff Ron Cramer, Dr. Justin Patchin, Chief Jerry Staniszewski, Jean Schlieve, Thomas Barland, Gary King, Susan Schaffer, Tim Wavrunek, and Kathy Schauf Judge William Gabler, Stephen Nick, Mike Felton, Nancy Robinson, and Tom Wirth-Interim DHS Director Sean Callister, Melissa Ives and Angie Harmon Tiana Glenna Dana Smetana called the meeting to order at 7:31 a.m. Review/Approval of Minutes / Discussion - Action June 17, 2015 ACTION: Gregg Moore made a motion to approve the April 15, 2015 minutes. Tim Wavrunek seconded the motion. Minutes approved. Old Business - Program Updates a. EBDM & Justice Reinvestment Initiative (JRI) Tiana/Gary Discussion Craig Olson from the Dept. of Human Services will temporarily be serving as an Intensive Case Manager for Meth clients. The group is waiting on notification on Phase 3 JRI Grant and should be notified sometime in October. Eau Claire County EBDM group will be hosting a two day meeting with three other national EBDM/JRI sites meeting next week. EBDM was recently highlighted in a Wisconsin Counties Association article. b. Treatment Courts (ATCC) Melissa I. Discussion/Action A survey was recently sent out to participants with positive feedback. The Men s and Woman s Recovery Coach positions will be dissolving due to a resignation and budget reasons. They hope to bring back the Recovery Coach position in the future. c. Meth Response Committee Gary King - Discussion/Action The full group is meeting monthly, with subcommittee meetings held for community outreach, court response, and post disposition. d. DNA/Fingerprint Collection Update Discussion/Action The room is still being worked on, there have been individuals hired. The room should be fully functioning sometime in September. e. Recent Meetings/Trainings - Discussion Meth/COMPAS presentation this coming Friday, August 21 st.
4. New Business f. Strategic Plan Approval Discussion/Action Tabled until next meeting g. Dept. Budget Reviews Treatment Courts & District Attorney Discussion/Action No significant changes to the DAGP and Diversion programs with the District Attorney s office. The Treatment Court budget is making changes to their budget after the loss of the SAMHSA grant. The Recovery Coach position ACTION: A motion by Gregg Moore supporting the 2016 District Attorney department budget for the DAGP and Diversion programs. Second by Dana Smetana. Motion carried. ACTION: A motion by Dana Smetana supporting the 2016 Treatment Courts budget with the understanding that expenses will not exceed the tax levy funding amounts from 2015. Second by Gregg Moore. Motion carried. h. 2015 Dashboard Review Sean Discussion/Action Sean provided handouts of the dashboard and criminal justice report through July 2015. He highlighted key points of both reports. i. Hot Topics in your field Discussion/Action Meth is a growing issue in the community. The Huber programs are working well. j. Other Next Scheduled Meeting: October 21, 2015 Regular Meeting The meeting was adjourned at 8:39 a.m. by unanimous consent. Minutes respectfully submitted by, Angie Harmon CJCC Council Clerk
October 12, 2015 Eau Claire County COMPAS Analysis The COMPAS Assessment is a risk and needs tool that has become a staple within the Eau Claire County Criminal Justice System, which is currently on pace to complete nearly 700 COMPAS Core Assessments (Table 1) as well as more than 700 additional screens (Table 2). Despite the increase in referrals and completions, the average length of time from Referral Date to Completion Date is less than three weeks (Table 3). If an offender does not miss any appointments, the average time to completion is less than two weeks. If an offender fails to make their first appointment, the average time to completion increases to about a month. The addition of a part-time assessor in November 2014 has allowed the full-time assessor the opportunity to spend more time and energy on the programming that is offered in the jail (Table 4). Table 1. Total COMPAS Core Assessments Recommended Supervision Level Year Referrals Low Medium Medium - High High Total 2013 657 327 101 76 49 553 2014 917 343 107 55 41 546 2015 752 315 79 62 46 502 2015* 1009 423 106 83 62 674 Table 2. Additional Screens and Open Records Requests Core and Additional Screens No Core - Only Screens Open Records Requests Year Individuals Total Screens Individuals Total Screens 2013 222 578 35 128 n/a 2014 205 562 58 196 80 2015 181 456 26 97 41 2015* 243 612 35 130 55 Table 3. Average Length of Time (days) from Referral Date to Completion Date All Core Completed at First Appointment No Show at First Appointment Year Total Average Total Average Total Average 2013 553 17 287 9 26 29 2014 546 24 252 17 28 38 2015 502 19 202 12 18 31 Table 4. COMPAS Completions by Position Year Primary Assessor Secondary Assessor 2014 496 50 2015 241 261 2015* 323 350 *Projected from data collected through September 30, 2015 Eau Claire County CJCC Sean Callister, Data Analyst 1
2015-2017 Strategic Priorities March 2015
VISION STATEMENT: (NEW-VOTE) 1. A justice system that is based on data-driven policies and evidence-based practices MISSION STATEMENT: The principal mission of the Council is to enhance public safety in Eau Claire County through community collaboration by ensuring offender accountability, providing rehabilitation programs and supporting the rights and needs of victims. In addition, the Council is committed to providing the coordinated leadership necessary to establish and foster innovative corrections programs for adult and juvenile offenders. (Revised mission- VOTE) 1. Improve the administration of justice and promote public safety through planning, research, education, and system-wide coordination of criminal justice and public safety initiatives. Guiding Principles (NEW) 1. The professional judgment of criminal justice system decision makers is enhanced when informed by evidence-based knowledge 2. Every interaction within the criminal justice system offers an opportunity to contribute to harm reduction 3. System achieve better outcomes when they operate collaboratively at the individual, agency, and system levels 4. The criminal justice system will continually learn and improve when professionals make decisions based on the collection, analysis, and use of data and information 1
Strategic Issues: The council adopted the following strategic priorities noted below (the number of votes received by each issue is reflected in parenthesis following the issue statement). The remaining bulleted items (below the line) were not included as priority strategic issues and will be reviewed in future strategic planning sessions. Maximize use of EBDM strategies (10 votes) Maintain community commitment & resources to support the mission (8 votes) Extend our national leadership reputation by keeping EBDM data compelling (4 votes) Strive for a jail population control that is consistent with public safety (4 votes) Promote innovation in pretrial & problem solving courts (3 votes) Improve communication across the system and community (3 votes) Develop a substance abuse protocol (2 vote) Address the meth issue (1 vote) Institutionalize EBDM through education and training (1 vote) Address intergenerational connections in the system (1 vote) Advocate with state legislators to adequately fund justice program partnerships (0 votes) 2
Priority 1: Maximize use of EBDM strategies Objective Measure 1.1: Address Treatment Courts with tracks, programming and inter agency cooperation 1.2: Strive to maintain the national leadership and innovator with CJCC & EBDM practices 1.3: Maintain leadership role by keeping up to date on innovative research By 2017, Identify one EBDM based strategy to address current drivers of the increased criminal justice population related to methamphetamine use. By 2017, establish a workgroup to make recommendations to for earlier involvement of offenders in problem solving courts. By March 2016, create a protocol that promotes earlier interventions for those defendants with substance abuse tendencies. Priority 2: Maintain community commitment & resources to support the mission Objective Measure 2.1: To enhance the consistency and credibility of data gathering efforts 2.2 Institutionalize EBDM through education and training 2.3: Improve allocation of resources to yield more cost-benefit impacts on public safety Obtain continuation grant for Justice Reinvestment Initiative by September 2015. Host two trainings per year with criminal justice professionals to inform of EBDM philosophies and how they are being implemented within Eau Clarrie County. Administer pre and post tests to determine effectiveness of the trainings. Continue the delivery of credible justice system reports bi-monthly to the council to ensure evidence based information is being reviewed for the on the current state of the system. 3
Priority 3: Strive for a jail population control that is consistent with public safety Objective Measure 3.1: Manage jail population through Evidence Based Strategies 3.2: Prevent unnecessary confinement and reduce recidivism 3.3: Identify the drivers of jail population and costs By 2017, reduce the amount spent on low risk defendants and offenders in primary sentencing options by 30% so that financial and program resources can be better utilized. By 2017, increase public safety by limiting pretrial misconduct of medium and high risk defendants to no more than a 5% failure to appear rate. By 2017, reduce the new offense rate by 20% of those defendants exiting Criminal Justice based programming. Priority 4: Maintain effectiveness of council effectiveness Objective Measures 4.1: Revise mission statement 4.2: Create vision statement 4.3: Conduct annual survey of board effectiveness and address any identified issues Revised the mission statement to more of a simple statement by December 16, 2015 By December 16, 2015 create a vision statement and core values that explains the future goals of the CJCC. Conduct an annual survey of the board s effectiveness by January of every year and address any identified weaknesses. 4
COMMUNICATIONS TRIANGLE A Research based Criminal Justice System = Less Crime/fewer Victims Eau Claire County, CJCC 5
Originally Adopted August 30, 2006 Amended and Adopted August 27, 2008 Amended and Adopted December 15, 2010 Amended and Adopted October 19, 2011 Amended and Adopted October EAU CLAIRE CRIMINAL JUSTICE COLLABORATING COUNCIL BY-LAWS Article I: Name The name of this Council shall be the Eau Claire County Criminal Justice Collaborating Council. It will be referred to as the Council throughout these by-laws. Article II: Creation The Council is created by resolution as adopted by the Eau Claire County Board of Supervisors and signed by the County Administrator. Article III: Mission 1. The principal mission of the Council is to enhance public safety in Eau Claire County through community collaboration by ensuring offender accountability, providing rehabilitation programs and supporting the rights and needs of victims. In addition, the Council is committed to providing the coordinated leadership necessary to establish and foster innovative corrections programs for adult and juvenile offenders. 2. The principal mission of the Council is to improve the administration of justice and promote public safety through planning, research, education, and system-wide coordination of criminal justice initiatives. Article IV: Structure Section A: Membership: There are sixteen voting members of the Council: Presiding Judge for Eau Claire County County Administrator County Board Chair Sheriff Chief of Police - Eau Claire District Attorney Clerk of Circuit Court State Public Defender Department of Corrections Supervisor for Eau Claire County Department of Human Services Director A representative of the Eau Claire City Attorney
Member of Judiciary and Law Enforcement Committee Program Coordinator for Eau Claire County Restorative Justice Program Three Citizen Members All circuit court judges are members and, except for the Presiding Judge, are non-voting. Council members may designate another competent person to represent them and vote at Council meetings. Any Council member, excluding the three citizen members, wishing to appoint a designee is to identify the designee in writing addressed to the Chair of the Council. No more than three consecutive meetings shall be allowed for a member s designee to attend Council meetings. Designees can only be changed by notifying the Chair in writing. Citizen members shall be elected to serve two-year terms commencing at the first meeting of 2012, with citizen member elections continuing at the first meeting in evennumbered years thereafter. Any citizen member may resign by submitting notice of resignation to the Chair. In the event of a vacancy of a citizen member, the Council may elect a new citizen member to serve the remaining term. In the event of a vacancy of a Council member, excluding citizen members, the out-going Council member or his or her organization may designate a representative from his or her organization to act until such time as the position is filled. Any member of the Council may recommend in writing to the Executive Committee removal of any member whom he or she believes is no longer appropriate for membership. Lack of attendance by a member may be cause for removal from the Council. Section B: Authority of the Council: The Council has no legal authority to order changes to Eau Claire County s criminal justice system, but it may bring about changes through consensus by the participating Agencies and Branches. The Council reviews policies, programs and budgets within the criminal justice system and makes final recommendations to all justice system partners, the Judiciary and Law Enforcement Committee, the Human Services Board and County Board. Section C: Committees: 1. Executive Committee The Executive Committee is composed of the chair, vice-chair, county board chair and county administrator. Any member of the Council may attend and participate in the Executive Committee meetings. The Executive Committee shall be responsible for the following: a. Develop Council meeting agendas and ensure matters are ready for Council meetings. 2
b. Ensure assignments are completed and prepared for Council meetings. c. Propose to the Council the formation of Standing Committees, Subcommittees, and Ad Hoc Committees. d. Recommend to the Council individuals to serve as chairs and members of the above-listed committees. e. Coordinate and approve the membership of the Standing Committees, Subcommittees and Ad Hoc committees. f. Nominate citizen members for election. 2. Standing Committees a. Evidence Based Decision Making (EBDM) Provide program analysis and recommendations to the CJCC Conduct research using a variety of data sources to answer practical, timely questions about crime and the criminal justice system Implement criminal justice policies and practices that are evidencebased to make efficient use of resources. b. Grant/Funding Committee Seek out and identify funding sources for current and future corrections, treatment and support programs for adult and juvenile offenders c. Criminal Court Review Committee Initiate communication and education among the courts, agencies, and departments involved in the ccriminal jjustice Programsystem Examine incarceration and alternatives thereto. Recommend innovative programs relative to incarceration and alternatives thereto d. Juvenile Justice Collaborating Committee Initiate communication and education among the agencies and departments involved in serving children and youth in Eau Claire County. Examine current processes and programs and provide recommendations to facilitate modification of current programs, creation of new and innovative programs. Develop and terminate subcommittees as needed to adequately address the changing needs of children and youth. 3. Subcommittees and Ad Hoc Committees The Council may authorize the formation of Subcommittees and Ad Hoc Committees, to deal with specific problems or issues. Standing Committees, Subcommittees and Ad Hoc Committees shall report their information and recommendations to the Council. Section D: Meetings 1. Meetings of the Council shall be set by the Council, the chair, or upon petition by any four members of the Council. Notice of Council, Executive Committee, 3
Standing Committee, Subcommittee and Ad Hoc Committee meeting times and locations shall be provided to all members and duly posted in compliance with open meetings statutes. 2. Minutes of the Council meetings shall be recorded and distributed to all members of the Council. 3. A quorum is a simple majority of the membership described in Section A. 4. Recommendations of the Council shall be made by consensus. If consensus cannot be reached, recommendations may be made by a 2/3 vote of Council members. Article V: Officers Section A: Officers The Executive Committee shall recommend to the Council a chair and vice-chair. The Council shall elect at the first meeting of the year a chair and vice-chair for a term of oneyear. The chair and vice-chair shall serve until the next election is held. Section B: Duties of Officers The chair shall preside at all meetings. The vice-chair shall preside in the absence of the chair. Article VI: Change in By-Laws Proposed amendments to the by-laws are to be included on the agenda of an Executive Committee meeting. The proposal will be forwarded to the Council for approval. Any action in response to the proposed change in the by-laws taken by the Council shall become effective immediately. 4