MAY 9, 2016 REGULAR SESSION COUNTY COUNCIL The Pulaski County Council met in regular session on May 9, 2016 in the Commissioners Room at the Courthouse in Winamac, Indiana, at 7:00 p.m. Eastern Standard Time. Said meeting was called to order by Jerry Sullivan, present were: Roger Querry, Thomas J. Roth, Douglas Roth, Alexsondra Haschel, Michael T. Tiede and Shelia K. Garling, Auditor. Absent was. Also present was: Amber Tomlinson, Larry L. Brady, Bud Krohn, Jr., Jerry Locke, Kenny Becker, Scott Hinkle, Joe Moyer, Carroll Lange, Cindy Hinkle, James Conner, Gary Kruger, Laura Wheeler, Daniel Frain, Mark Boer. IN RE: MINUTES APPROVED The County Council approved the Council minutes for the April 11, 2016, and Joint Session minutes April 11, 2016 and April 26, 2016 were approved as submitted upon a motion made by Michael T. Tiede, seconded by Alexsondra IN RE: BID APPROVAL FOR ASSESSOR S OFFICE Comes now, Holly VanDerAa, Assessor and Cindy Hickle, Deputy Assessor. Holly said, two (2) things she wanted to bring to your attention. One being farm ground rates, 16/17 1,960.00 per acre that is going down to what it was.15/16 originally was 2,420.00, but then they lowered it, retroactive back to 2015 per acre. 14/15 2050.00; 13/14 1760.00; 12/13 1630.00. As of January 1, 2015 the rate is 1,960.00 per acre. The soil type & productivity is then applied to the calculation. Base rate per acre. Usually when one classification of property taxes goes down, someone else has to pick up the burden. I think we will see some shifting somewhere else. I am inviting you to a meeting with Steve McKinney on June 1, 2016 regarding Tax Abatements hear at the courthouse. I am requesting permission to let out bids for a contract regarding our reassessment. My employee is retiring. Kevin Tankersley has approved the bid contract I have done. Motion made by Roger Querry, seconded by Alexsondra Alexsondra Haschel ask who comes up with the figures on the ground, Holly replied that the state does, the county has anything to do with it. IN RE: PULASKI HUMAN SERVICE REQUEST Comes now, Jackie Frain, Pulaski Human Services to request an additional of $15,000.00 toward the local cash funds necessary. After much discussion, a motion made by Thomas J. Roth, but died due to a lack of a second. IN RE: PULASKI MEMORIAL HOSPITAL REQUEST Comes now, Gregg Malott, Director of Business Development, C.John Kraft, Jr., CFO, Thomas F. Barry, Jr., President & CEO and Mark Boer, Director of Plant Engineering to request funding for the expansion of the Rural Health Clinic and replacement of the Specialist Clinic Building. This is a project the Hospital is working on. A new Maintenance/Storage Building, Extension of the utilities to the area of the RHC Expansion, and a new parking lot. The total of all three of the mentioned components is $354,000.00. Motion made by Michael T. Tiede, seconded by Thomas J. Roth. IN RE: ADDITIONAL APPROPRIATION NOTICE TO TAXPAYERS ADDITIONAL APPROPRIATION ORDINANCE June 13, 2016 STATE OF INDIANA) ) SS COUNTY OF PULASKI) Comes now the Auditor, and shows proof of publication and affidavit of the Pulaski County Journal and the Francesville Tribune of the Notice to Taxpayers for Additional Appropriations to be made from unappropriated funds to carry out the business of the County Government for the year 2016. Whereas, it has been determined that it is now necessary to appropriate more money than was appropriated in the annual budget; Now Therefore Be It Ordained by the County Council of the County Unit of Pulaski County, Indiana, that for the expenses of the taxing unit the following additional sums of money are hereby appropriated out of the funds named and for the purposes specified, subject to the laws governing the same. REQUESTED 1000 COUNTY GENERAL 44200 Motor Vehicle $16,500.00 16400 Transcripts & Deposition $ 3,000.00 1175 MISDEMEANANT FUND 36100 Equipment Repair $21,000.00 1200 SUPP PUBLIC DEFENDER SERVICES 201 Superior Court 13600 Public Defender $17,746.00 2501 PRE-TRAIL DIVERSION 11500 Summer Intern $ 2,250.00
12300 Group Insurance $ 7,000.00 0000 FUND 000 General 39391 Pulaski Co Human Services $15,000.00 Denied due to a lack of a second TOTAL OF COUNTY ADDITIONAL APPROPRIATIONS $82,496.00 Taxpayers appearing at the meeting shall have, right to be heard. The additional appropriations as finally made will be referred to the State Department of Local Government Finance. The Department of Local Government Finance will make a written determination as to the sufficiency of funds to support the appropriations made within Ten (10) days of receipt of a certified copy of the action taken. Persons who have special needs or need assistance in entering the building should call the Auditor s office (574-946-3653) in advance. Dated this 10th day May, 2016 Shelia K. Garling,, Indiana PUBLISH: Pulaski County Journal - May 18, 2016 Francesville Tribune - May 19, 2016 ADVERTISING ONLY: ****The Sheriff s request was allowed as shown above upon a motion made by Michael T. Tiede, seconded by Roger Querry. The Prosecutor request was allowed as shown above upon a motion made by Michael T. Tiede, seconded by Alexsondra ****The Misdemeanant fund request was allowed as shown above upon a motion made by Michael T. Tiede, seconded by Roger Querry. ****The Supp Public Defender Services request was allowed as shown above upon a motion made by Douglas Roth seconded by Michael T. Tiede. The Pre-Trial Diversion fund request was allowed as shown above upon a motion made by Michael T. Tiede, seconded by Alexsondra The Pulaski County Human service request was denied as shown above upon a motion by Thomas J. Roth to table, which died due to a lack of a second. IN RE: TRANSFER OF APPROPRIATIONS TRANSFER OF APPROPRIATIONS May 9, 2016 BE IT RESOLVED that the County Council of Pulaski County Indiana has authorized the transfer of the following appropriations: REQUESTED ALLOWED 1000 COUNTY GENERAL From: 11505 Part Time Jailers $ 6,200.00 $ 6,200.00 From: 20900 Reserves 1,500.00 1,500.00 To: 17002 Overtime Jailers $ 7,700.00 $ 7,700.00 From: 36500 Radio Maint. To: 34800 Misc Serv & Charges $ 1,000.00 $ 1,000.00 From: 44101 Machinery & Equipment To: 22200 Tires & Tubes $ 630.00 $ 630.00 062 Election Board From: 31802 Micro Vote $ 448.19 $ 448.19 To: 24800 Miscellaneous 157.19 157.19 To: 33200 Advertising $ 291.00 $ 291.00 1176 COUNTY HIGHWAY 531 Highway From: 22101 Salt To: 11500 Part Time $18,000.00 $18,000.00 1222 STATEWIDE 911 From: 36300 Service Contracts To: 44301 Equipment $19,500.00 $19,500.00 2500 USER FEE Transfer from User Fee 2500-00481 (Pretrial Div) (2500-60200-009) To Pre Trial Diversion Fund 2501-00870-000 $ 9,250.00 $ 9,250.00 2501 PRE-TRIAL DIVERSION
From: 44301 Equipment To: 32200 Travel $ 1,000.00 $ 1,000.00 9102 LOCAL HEALTH DEPT. TRUST ACCT. 000 Health Dept From: 12100 FICA $ 126.47 $ 126.47 From: 12200 Perf.78.78 To: 10606 Public Health Nurse Wage $ 127.25 $ 127.25 TOTAL OF TRANSFER OF APPROPRIATIONS $57,656.00 $57,656.00 Approved and signed this 9th day of May, 2016 AYE NAY The Sheriff s request was allowed as shown above upon a motion made by Thomas J. Roth, seconded by Roger Querry. The Prosecutor request was allowed as shown above upon a motion made by Michael T. Tiede, seconded by Alexsondra The Election Board request was allowed as shown above upon a motion made by Thomas J. Roth, seconded by Alexsondra The County Highway request was allowed as shown above upon a motion made by Michael T. Tiede, seconded by Thomas J. Roth. The Statewide 911 request was allowed as shown above upon a motion made by Thomas J. Roth, seconded by Roger Querry. The User Fee Prosecutor request was allowed as shown above upon a motion made by Michael T. Tiede, seconded by Alexsondra The Pre-Trial Diversion request was allowed as shown above upon a motion made by Michael T. Tiede, seconded by Alexsondra The Local Health Dept. Trust Account request was allowed as shown above upon a motion made by Thomas J. Roth, seconded by Alexsondra. IN RE: RESOLUTION TO ESTABLISH USE & REIMBURSE OF PETTY CASH FUND Motion made to Michael T. Tiede to approve, seconded by Douglas Roth. RESOLUTION TO ESTABLISH USE AND REIMBURSEMENT OF PETTY CASH FUND RESOLUTION # 01-2016 This Resolution of the Pulaski County Council is effective this 11th day of April, 2016. WHEREAS, pursuant to Ind. Code 36-1-8-3, the fiscal body of Pulaski County desires to establish a petty cash fund for the Pulaski County Sheriff's Department; and WHEREAS, the petty cash fund shall be establish out of the Fund 1000 County General account and shall contain not more than $100.00; and WHEREAS, the Sheriff may use the monies within the fund to pay small or emergency items of operating expenses of a total cost not to exceed $100.00. An original receipt shall be created for each expenditure; and WHEREAS, no expenditure of more than $100.00 shall be made without a purchase order; and WHEREAS, the Sheriff shall periodically but not less frequently than quarterly, file with the Pulaski County Auditor a voucher indicating the total amount of cash expended from this fund with original receipts attached; and WHEREAS, Upon receipt of the voucher described above, the Pulaski County Auditor may reimburse the Petty Cash Fund using funds from the proper account in the same manner as is required for other county expenditures. NOW THEREFORE BE IT RESOLVED THAT, the Pulaski County Council does hereby give authority to establish the Petty Cash Fund for the Pulaski County Sheriff's Department consistent with this resolution.
Signed this 11th day of April, 2016. IN RE: VERIFICATION OF A RECENT ARTICLE IN THE PAPER Roger Querry made comment on a recent article that was in the Pulaski County Journal, letter to the editor. It was a miss statement that was in the paper that $70,000.00 was paid for the tables not including chairs, when in fact the cost was $1,760.56 including the chairs. IN RE: LOIT 2016 SPECIAL DISTRIBUTION Shelia K. Garling, Auditor ask where is the 25% to go on this LOIT Special Legislation money we received? The information we have received says It can go to the County General or Rainy Day Fund. We received a total of $2,721.005.95. After we send to our taxing districts (towns, townships, libraries, Schools) the balance is $1,987,255.24, 75% (1,490,442.00) of that is to go to the Highway and 25% (496,814.00) is to go to the County. Motion made by Michael T. Tiede to put it into Rainy Day fund. Seconded by Douglas Roth. Larry L. Brady commented that he had been working with the County Highway, Association of Indiana Counties, and INDOT has a 50/50 grant for 500,000.00 up to 1,000,000.00 to be used only for roads and bridges. It would need to go into a rainy day fund to qualify. This opportunity for this 50/50 may not be here again. Terry Ruff did comment that we need to do just the 500,000.00. There is requirement for this and there needs to be plans for this project. IN RE: PERSONAL PROPERTY ORDINANCE Shelia K. Garling, Auditor, this is in regards to the Personal Property Ordinance that the Legislators have enacted an exemption for business personal property with an acquisition cost of under $20,000.00. If the County Council wants to implement a fee they can. IN RE: FMLA SEMINAR Shelia K. Garling, Auditor is trying to schedule an FMLA Seminar for all department heads and elected officials. We are trying to get a quest speaker to come and present. The cost is between $600.00 - $1,000.00. The County Council is making this meeting mandatory for all departments heads and elected officials. Motion made by Douglas Roth, seconded Michael T. Tiede. Bud Krohn, Jr., wanted to invite the people that won in the primary. Jerry Sullivan did say to let these people know. IN RE: 2017 BUDGET LETTER Shelia K. Garling, Auditor, to ask if anything else needs to be put on the 2017 budget letter that will go out the first part of June. They did say to use 10% increase on the salaries. IN RE: APPOINTMENT TO THE STAR CITY SEWER DISTRICT An appointment to the Star City Sewer District is needed. Patricia Heisner resigned on March 27, 2016. Motion made by Douglas Roth to appoint Laura Wheeler, seconded by IN RE: JOINT SESSION ON MAY 16, 2016 Shelia K. Garling, Auditor reminded the County Council of the Joint Session on May 16, 2016 at 7:00 p.m. IN RE: RESOLUTION FOR TEMPORARY LOAN FOR COUNTY GENERAL Motion made by Michael T. Tiede to approve Temporary Loan as needed. Seconded by Alexsondra Haschel. RESOLUTION FOR TEMPORARY LOAN FOR COUNTY GENERAL FUND RESOLUTION # 003-2016 This Resolution of the Pulaski County Council is effective this 9th day of May, 2016. WHEREAS, the County General Fund has not yet collected Property Taxes for 2016, and; WHEREAS, the County General Fund is short of funds to pay claims and payroll approved in May, 2016 and thereafter; NOW THEREFORE BE IT RESOLVED THAT, the Pulaski County Council does hereby grant permission for a temporary loan from the following fund on an as needed basis, up to $200,000.00 dollars; C.A.G.I.T. COUNTY SHARE Any temporary loans made are to be repaid to their respective funds no later than December 31, 2016. Signed this 9 th day of May, 2016.
IN RE: STABILIZATION FUND Shelia K. Garling, Auditor brought to the Council s attention that the Stabilization fund (6006) will be out of money in September, 2016. What do you want to do about it? Discussion was done and at this time, nothing will be done. IN RE: COUNTY COUNCIL S STATE CALL COUNCIL MEETING County Council was informed about the state called Council meeting that will be Saturday June 18, 2015, in Shelbyville IN. How important it is to go. There being no further business, the meeting was adjourned at 8:52 p.m. upon a motion by Roger Querry, seconded by Thomas J. Roth. The next County Council meeting will be Monday, June 13, 2016 at 7:00 p.m. in the Commissioner Room at the Courthouse in Winamac IN 46996. Signed and dated this 13th day of June, 2016 _ Jerry G. Sullivan, President Roger Querry, Vice-President Thomas J. Roth Douglas Roth Alexsondra Haschel Michael T. Tiede ATTEST: Shelia K. Garling,