INAUGURAL MEETING AGENDA Township of North Dumfries Inaugural Meeting Monday, December 3, 2018 NDCC MacNeil Hall CONVENE: 7:00 P.M. Township of North Dumfries Council 2018 2022 Mayor Sue Foxton Ward 1 Councillor Rod Rolleman Ward 2 Councillor Derrick Ostner Ward 3 Councillor Margaret McCreery Ward 4 Councillor Pamela Gillespie Prelude: Dumfries Community Choir 1. CALL TO ORDER 'Silver Bells' (Livingston & Evans) Peace, Peace (Bock) Ashley Sage, Township Clerk Please stand for the singing of O Canada 2. PROGRAM 2.1 Words of Reflection Reverend Canon Mario Hryniewicz 2.2 Oath of Office Ken Seiling, Past Regional Chair (1985 to 2018) 2.3 Presentation of Chair of Office & Gavel Township Clerk Ashley Sage 2.4 Gift Presentation to Township Council Township Clerk Ashley Sage 2.5 Inaugural Address Mayor Foxton & Members of Council Postlude: Dumfries Community Choir Frobisher Bay (Loomer) Page 1 of 2
Township of North Dumfries Inaugural Meeting Monday, December 3, 2018 NDCC MacNeil Hall 3. BUSINESS ITEMS 3.1 Approval of the Agenda 3.2 Disclosure of Pecuniary Interest & General Nature Thereof 3.3 Report No. CLK-21-2018: Appointment of Deputy Mayor Rotation 3.4 Report No. CLK-22-2018: Amendment to the Procedural By-law Standing Committees 3.5 Report No. CLK-23-2018: Appointment of Chairs & Vice-Chairs for the Standing Committee s of Council 4. BY-LAWS 4.1 By-law No. 3010-18 Being a By-law to Amend By-law No. 2880-17 Being a By-law to Govern the Proceedings of Council/Committee Meetings. 5. CONFIRMATORY BY-LAW By-law No. 3011-18 Being a By-law to Confirm the Proceedings of Council on December 3, 2018. 6. ADJOURNMENT Light Refreshments Served Following the Inaugural Meeting Page 2 of 2
INAUGURAL MEETING December 3, 2018 Report No. CLK-21-2018 APPOINTMENT OF DEPUTY MAYOR ROTATION RECOMMENDATION The Clerk recommends: 1. THAT Report No. CLK-21-2018 be received. 2. AND THAT the following schedule be established for the appointment of Deputy Mayors for the December 2018 to November 14, 2022 Term of Council: December 3, 2018 to November 30, 2019 December 1, 2019 to November 30, 2020 December 1, 2020 to November 30, 2021 December 1, 2021 to November 14, 2022 Councillor Rolleman Councillor Ostner Councillor McCreery Councillor Gillespie 1. PURPOSE The purpose of this report is to establish the 2018-2022 Deputy Mayor rotation schedule. 2. BACKGROUND Previously with the commencement with the New Term of Council, Council has appointed a Deputy Mayor rotation to ensure a Deputy Mayor is appointed in the event that the Mayor is unable to fulfill his/her duties. This appointment does not apply to any matters associated with a temporary appointment to Regional Council. 3. OPTIONS AND ANALYSIS With the commencement of the new Term of Council, staff recommend that Council appoint a Deputy Mayor rotation schedule. This ensure that a Deputy Mayor is appointed in the event that the Mayor is unable to fulfill his/her duties. Traditionally in the Township, the position of Deputy Mayor has been shared equally amongst all the Council Members. Staff recommend that the following rotation schedule be adopted to appoint the Deputy Mayor for the upcoming Term of Council: December 3, 2018 to November 30, 2019 December 1, 2019 to November 30, 2020 December 1, 2020 to November 30, 2021 December 1, 2021 to November 14, 2022 Councillor Rolleman Councillor Ostner Councillor McCreery Councillor Gillespie
INAUGURAL MEETING December 3, 2018 Report No. CLK-22-2018 AMENDMENT TO THE PROCEDURAL BY-LAW STANDING COMMITTEES RECOMMENDATION The Clerk recommends: 1. THAT Report No. CLK-22-2018 be received 2. AND THAT Council authorize Finance & Administration Committee be changed to Finance Committee and Protective Services Committee be changed to Governance & Protective Services Committee. 3. AND THAT Council enact By-law No. 3011-18, Being a By-law to Amend Bylaw No. 2880-17, Being a By-law to Govern the Proceedings of Council/Committee Meetings. 1. PURPOSE The purpose of this report is to amend the current Procedural By-law to incorporate changes to the names of the Standing Committee. 2. BACKGROUND On August 21, 2017 Council enacted By-law 2880-17 Being a By-law to Govern the Proceedings of Council/Committee Meetings. With the adoption of this by-law, Council introduced a Committee of the Whole Standing Committee system of governance. Under the current structure, the four (4) Standing Committees established include: 1) Finance & Administration Committee 2) Development Services Committee 3) Community Services Committee 4) Protective Services Committee 3. OPTIONS AND ANALYSIS Staff are recommending that the Standing Committee s previously established be readjusted to better accommodate and re-distribute the workload. Consistent with this objective, staff are recommending that Council change Finance & Administration Committee to Finance Committee and Protective Services Committee to Governance & Protective Services Committee. Further, it is suggested that the staff reports on the award of Tenders / RFP s that flow from the approved annual Budget be dealt with by the aligned Standing Committee (ie: Fire Apparatus purchase would be dealt with
INAUGURAL MEETING December 3, 2018 Report No. CLK-23-2018 APPOINTMENT OF CHAIR AND VICE-CHAIR FOR THE STANDING COMMITTEES RECOMMENDATION The Clerk recommends: 1. THAT Report No. CLK-23-2018 be received. 2. AND THAT Council appoint as Chair to the Finance Committee and as Vice Chair; 3. AND THAT Council appoint as Chair for the Development Services Committee and as Vice Chair; 4. AND THAT Council appoint as Chair for the Community Services Committee and as Vice Chair; 5. AND THAT Council appoint as Chair for the Governance & Protective Services Committee and as Vice Chair. 1. PURPOSE The purpose of this report is to establish the Chairs and Vice Chairs for the four (4) Standing Committees. 2. BACKGROUND Council has previously appointed a Chair and Vice Chair for the four (4) Standing Committees. 3. OPTIONS AND ANALYSIS A Councillor is to be appointed by Council to be the Chair and Vice Chair (for the term of Council) of one of the four of the identified Standing Committees. The purpose of the Standing Committee system is to facilitate more in-depth discussions and analysis on items relevant to the mandate of each Standing Committee.
THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES BY-LAW NUMBER 3010 18 BEING A BY-LAW TO AMEND BY-LAW 2880-17, BEING A BY-LAW TO GOVERN THE PROCEEDINGS OF COUNCIL/COMMITTEE MEETINGS WHEREAS as the Council of the Township pf North Dumfries wishes to amend the existing Procedural By-law No. 2880-17. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES ENACTS AS FOLLOWS: 1. THAT by-law 2880-17 be amended by deleting and inserting the following: (5.2) Committee of the Whole Committee of the Whole will be comprised of the following four (4) standing committees: 1) Finance & Administration Committee; 2) Development Services Committee; 3) Community Services Committee; 4) Governance & Protective Services Committee. FURTHER THAT this by-law shall come into force and take effect on the day of passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3 rd DAY OF DECEMBER, 2018. Susan Foxton, Mayor Ashley Sage, Clerk
THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES BY-LAW NUMBER 3011 18 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF REGULAR COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES AT THIS MEETING HELD ON THE 3 rd DAY OF DECEMBER, 2018. AUTHORITY: Municipal Act, 2001, S.O. 2001, c. 25, as amended, Sections 5(3) and 130. WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 5(3), provides that the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law. WHEREAS Subsection 9 of the Municipal Act, 2001 provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 130 provides that every council may pass such by-laws and make such regulations for the health, safety and well-being of the inhabitants of the municipality in matters not specifically provided for by this Act and for governing the conduct of its members as may be deemed expedient and are not contrary to law. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES ENACTS AS FOLLOWS: 1. That the action of the Council at its Inaugural Meeting held on December 3, 2018 in respect to each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed, as if each resolution or other action was adopted, ratified and confirmed by separate by-law. 2. That the Mayor and the proper officers of the Township are hereby authorized and directed to do all things necessary to give effect to the said action, or to obtain approvals where required, and, except where otherwise provided, the Mayor and the Clerk are hereby directed to execute all documents necessary in that behalf and to affix the corporate seal of the Township to all such documents. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3 rd DAY OF December, 2018. Susan Foxton, Mayor Ashley Sage, Clerk