CITY OF SAN BENITO CITY COMMISSION REGULAR MEETING SEPTEMBER 6, 2011 On September 6, 2011, the City Commission met for a special Meeting at the San Benito Municipal Building (Cesar Gonzalez Meeting Hall), 401 N. Sam Houston, San Benito, Texas at 5:45 p.m. A quorum was present include the following: JOE HERNANDEZ ~ MAYOR AS THE PRESIDING OFFICER C I T Y C O M M I S S I O N Antonio Gonzales ~ Commission er No. 1 Rene Villafranco ~ Commission er No. 2 Bill Elliott ~ Commission er No. 3 Celeste Sanchez ~ Commission er No. 4 A D M I N I S T R A T I V E S T A F F Manuel Lara ~ City Manager Lupita Passement ~ City Secretary Hector Jalomo ~ Assistant City Manager Ricardo Morado ~ City Attorney ITEM 1. WELCOME Mayor Joe Hernandez welcomed members of the Commission, staff and everybody in attendance. ITEM 2. PLEDGE OF ALLEGIANCE TO THE U S FLAG AND TO THE TEXAS FLAG. Commission er Celeste Sanchez led the Pledge of Allegiance to the US and Texas Flags. ITEM 3. INVOCATION. Commission er Bill Elliott recited the invocation. ITEM 4. PUBLIC COMMENTS Chuey Aguilera spoke on behalf of the firemen and chief of police. Caleb Silva spoke on behalf of the firemen, stressing the urgency of what he called a dangerous situation to run the fire department solely based on numbers. Mario Gonzalez spoke on behalf of the laborers asking the Commission not to forget about them, and asked for consideration, quality, and fairness when decision s are made that will affect the community of San Benito and our families. Mark Cassidy spoke on the Ordinance 2285 of the Veterans and proposed changes. ITEM 5. CONSIDERATION AND ACTION ON APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 16 AND SPECIAL MEETINGS OF AUGUST 16, 23, 2011. Commission er Bill Elliott moved to approve. Commission er Rene Villafranco seconded the motion. Motion carried to approve MINUTES OF THE REGULAR MEETING OF AUGUST 16 AND SPECIAL MEETINGS OF AUGUST 16, 23, 2011. ITEM 6. CONSIDERATION AND ACTION ON APPROVAL OF RESOLUTION 2011-13: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SAN BENITO, TEXAS AUTHORIZING TAX RESALE. Monica Solis, Delinquent Tax Attorney with Linebarger briefed the Commission on the tax resale. Mowing fees and liens would be the responsibility of the new property owner and should be informed by the Tax Attorneys at the time of sale. Commission er Celeste Sanchez moved to approve, however she stated that she would like for the buyers to know if there are outstanding bills so they can pay. Commission er Bill Elliott seconded the motion. Motion carried to approve RESOLUTION 2011-13: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SAN BENITO, TEXAS AUTHORIZING TAX RESALE.
ITEM 7. CONSIDERATION AND ACTION ON REQUEST FROM THE IGLESIA PRESBITERIANA GETSEMANI OF SAN BENITO FOR THE CLOSURE OF DIAZ STREET AND RE-PAINT CROSSWALK IN FRONT OF GETSEMANI. Commission er Rene Villafranco moved to approve. Commission er Celeste Sanchez seconded the motion. Motion carried to approve REQUEST FROM THE IGLESIA PRESBITERIANA GETSEMANI OF SAN BENITO FOR THE CLOSURE OF DIAZ STREET AND RE-PAINT CROSSWALK IN FRONT OF GETSEMANI. ITEM 8. CONSIDERATION AND ACTION ON REQUEST FROM PUENTES MINISTRY FOR THE USE OF THE PLAZA DE SAN BENITO FOR AN OCTOBER 31 FALL FESTIVAL. Commission er Celeste Sanchez moved to approve. Commission er Rene Villafranco seconded the motion. Motion carried to approve REQUEST FROM PUENTES MINISTRY FOR THE USE OF THE PLAZA DE SAN BENITO FOR AN OCTOBER 31 FALL FESTIVAL. ITEM 9. CONSIDERATION AND ACTION ON APPOINTMENT OR REAPPOINTMENT OF THREE (3) MEMBERS TO SERVE ON THE SPECIALS EVENTS BOARD. Mayor Pro Tem Antonio Gonzales moved to reappoint the three (3) members to serve on the Special Events Board. Commission er Celeste Sanchez seconded the motion. Motion carried to approve the following: Member Effective Date Expiration Date Term Julio Santana September 1, 2011 August 30, 2015 Second Rene Garcia September 1, 2011 August 30, 2015 Second Rosie Leal September 1, 2011 August 30, 2015 Second ITEM 10. CONSIDERATION AND ACTION TO APPROVE BYLAWS FOR THE SPECIAL EVENTS BOARD. Commission er Bill Elliott moved to table and refers to counsel. Commission er Rene Villafranco seconded the motion. Motion carried to Table BYLAWS FOR THE SPECIAL EVENTS BOARD. ITEM 11. CONSIDERATION AND ACTION ON APPROVAL OF RESOLUTION 2011-14: A RESOLUTION NOMINATING MEMBER TO THE CAMERON COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS. Mayor Pro Tem Antonio Gonzales moved to approve the appointment of Attorney Ricardo Morado. Commission er Rene Villafranco seconded the motion. Voting AYE: Mayor Joe Hernandez, Mayor Pro Tem Antonio Gonzales, Commission ers Rene Villafranco and Bill Elliott. Voting NAY: Commission er Celeste Sanchez. Motion carried to approve RESOLUTION 2011-14: A RESOLUTION NOMINATING MEMBER TO THE CAMERON COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS. NOMINEE: RICARDO MORADO, CITY ATTORNEY. ITEM 12. PRESENTATION, DISCUSSION OF OPTIONS AND ACTION ON MATTERS RELATED TO THE SAM HOUSTON BOULEVARD LIGHTING IMPROVEMENT PROJECT. Victor Gutierrez, Engineer, briefed the Commission on the different styles of lights. Commission er Bill Elliott moved to approve. Commission er Celeste Sanchez seconded the motion. Motion carried to approve OPTIONS AND ACTION ON MATTERS RELATED TO THE SAM HOUSTON BOULEVARD LIGHTING IMPROVEMENT PROJECT. IDENTIFIED AS SAM HOUSTON BOULEVARD EXHIBIT. ITEM 13. CONSIDERATION AND ACTION ON THE RECOMMENDATION FOR APPROVAL OF THE ALLOCATION OF CDBG-R FUNDS (B-09-MY-48-0509) IN THE AMOUNT OF $30,969.30 TO SUPPLEMENT THE DISASTER RECOVERY (CONTRACT#TX010021) GENERATORS PROJECT. Commission er Celeste Sanchez moved to approve. Commissioner Rene Villafranco seconded the motion. Motion carried to approve RECOMMENDATION FOR THE ALLOCATION OF CDBG-R FUNDS (B-09-MY-48-0509) IN THE AMOUNT OF $30,969.30 TO SUPPLEMENT THE DISASTER RECOVERY (CONTRACT#TX010021) GENERATORS PROJECT. ITEM 14. CONSIDERATION AND ACTION ON THE ADOPTION OF A DOWN PAYMENT ASSISTANCE (DPA) PROGRAM POLICY AND PROCEDURE MANUAL FOR THE CITY OF SAN BENITO S COMMUNITY DEVELOPMENT DEPARTMENT. Commission ers Rene Villafranco moved to approve. Mayor Pro Tem Antonio Gonzales seconded the motion. Motion carried to approve ADOPTION OF A DOWN PAYMENT City Commission Regular Meeting of 9/6/ 2011 Minutes 2
ASSISTANCE (DPA) PROGRAM POLICY AND PROCEDURE MANUAL FOR THE CITY OF SAN BENITO S COMMUNITY DEVELOPMENT DEPARTMENT. ITEM 15. CONSIDERATION AND ACTION TO AWARD BID LEASE THE RIGHT TO BAIL HAY. Hector Jalomo, Assistant City Manager, briefed the Commission on the three bids received to bail hay at the airport property. The bid was awarded to Andres Ortega for the right to bail hay in the amount of $8.00. Commission er Rene Villafranco moved to approve. Mayor Pro Tem Antonio Gonzales seconded the motion. Motion carried to AWARD BID LEASE THE RIGHT TO BAIL HAY TO ANDRES ORTEGA. Bidder Andres Ortega 8.00 Mario Leal 6.00 Gloria A. Zuniga 5.00 Bid Amount ITEM 16. CONSIDERATION AND ACTION ON APPROVAL OR DENIAL OF THE SAN BENITO YOUTH STOCK SHOW AGREEMENT. Ricardo Morado, City Attorney, said, The contract that is in the agenda book, I believe, is last year s contract ; the one that has been in place for a couple of years. I urge the Council to consider that a little bit later in this agenda, (as) there is an ordinance to be considered on second reading for certain fees for certain kind of facilities, including the fair grounds, and if the City Commission is going to consider it favorabl y, this contract would definitely be subject to those requirements, and it is my recommendation that the contract be renewed only on the terms as outlined in the fee ordinance as for any other contract. Commission er Bill Elliott moved to table the action pending the Commission s later action on leased rates for all City properties, and the second caveat subject to the Youth Stock Show making whole their financial commitment to the City, that is still unfulfilled for the past year of utilization of the property until the October meeting. Commission er Celeste Sanchez seconded the motion. Motion carried to Table ACTION ON APPROVAL OR DENIAL OF THE SAN BENITO YOUTH STOCK SHOW AGREEMENT. ITEM 17. CONSIDERATION AND ACTION ON SECOND AND FINAL READING OF ORDINANCE NO. 2348-D: AN ORDINANCE OF THE CITY OF SAN BENITO AMENDING ORDINANCES NOS. 2348, 2348-A,B,C AND PROVIDING A COMPREHENSIVE SCHEDULE OF FEES AND RELATED POLICIES AND PROCEDURES FOR BUILDING PERMITS, DEVELOPMENT; HEALTH INSPECTIONS, VENDORS, ANIMAL CONTROL, FIRE, POLICE REPORTS, VITAL STATISTICS, PERMITS AND DOCUMENTS, LIBRARY FEES, FAXES, PHOTO COPIES, MUNICIPAL COURT FINES, FACILITIES & GROUNDS FEES AND OTHER FEES AND POLICIES AS STIPULATED Ricardo Morado, City Attorney, briefed the Commission on the face of the ordinance being tightened. The issues for discussion on alcohol permits and baseball parks being leased out and making a profit. Commission er Bill Elliott removed his motion to approve and moved to Table. Mayor Pro Tem Antonio Gonzales seconded the motion. Motion carried to Table SECOND AND FINAL READING OF ORDINANCE NO. 2348-D: AN ORDINANCE OF THE CITY OF SAN BENITO AMENDING ORDINANCES NOS. 2348, 2348-A,B,C AND PROVIDING A COMPREHENSIVE SCHEDULE OF FEES AND RELATED POLICIES AND PROCEDURES FOR BUILDING PERMITS, DEVELOPMENT; HEALTH INSPECTIONS, VENDORS, ANIMAL CONTROL, FIRE, POLICE REPORTS, VITAL STATISTICS, PERMITS AND DOCUMENTS, LIBRARY FEES, FAXES, PHOTO COPIES, MUNICIPAL COURT FINES, FACILITIES & GROUNDS FEES AND OTHER FEES AND POLICIES AS STIPULATED ITEM 18. CONSIDERATION AND ACTION ON SECOND AND FINAL READING OF ORDINANCE NO. 2464-A: AN ORDINANCE AMENDING NO. 2464: AN ORDINANCE FOR THE CITY OF SAN BENITO, TEXAS FOR THE MEMORIAL PARK CEMETERY, PROVIDING A COMPREHENSIVE SCHEDULE OF FEES AND RELATED POLICIES AND PROCEDURES, FACILITIES & GROUND FEES AND OTHER FEES AND POLICIES AS STIPULATED, AND REPEALING ALL OTHER ORDINANCES IN CONFLICT HEREWITH. Commission er Celeste Sanchez moved to approve. Mayor Pro Tem Antonio Gonzales seconded the motion. Motion carried to approve SECOND AND FINAL READING OF ORDINANCE NO. 2464-A: AN ORDINANCE AMENDING NO. 2464: AN ORDINANCE FOR THE CITY OF SAN BENITO, TEXAS FOR THE MEMORIAL PARK CEMETERY PROVIDING A COMPREHENSIVE SCHEDULE OF FEES AND RELATED POLICIES AND City Commission Regular Meeting of 9/6/ 2011 Minutes 3
PROCEDURES, FACILITIES & GROUND FEES AND OTHER FEES AND POLICIES AS STIPULATED, AND REPEALING ALL OTHER ORDINANCES IN CONFLICT HEREWITH. ITEM 19. CONSIDER FIRST READING OF ORDINANCE NO. 2468- AN ORDINANCE PROHIBITING THE ENCROACHING OF VEHICLES AND SIGNS ON CITY RIGHTS OF WAY, CITY PARKING LOTS AND CITY OWNED PROPERTY, REGULATING TRUCKS AND OR TRAILERS UPON AND THROUGH STREETS AND RIGHTS OF WAYS PROVIDING FOR NO PARKING ON SAM HOUSTON BOULEVARD BETWEEN EXPRESSWAY 83 AND BUSINESS 77 TO MAE DRIVE WITHIN THE CORPORATE LIMITS OF THE CITY OF SAN BENITO AND REPEALING ANY ORDINANCES IN CONFLICT AND PROVIDING FOR ENFORCEMENT. No action taken on first reading. ITEM 20. CONSIDER FIRST READING OF ORDINANCE NO. 2473: AN ORDINANCE ADOPTING THE PROPOSED SPEED LIMITS OF VEHICLES IN THE CITY LIMITS OF SAN BENITO ON THE FOLLOWING STREETS: HIDALGO FROM ROBERTSON TO BRAVO STREET, FORREST FROM AUSTIN TO MILAM STREET. No action taken on first reading. ITEM 21. (ITEM 6) CONSIDER FIRST READING OF ORDINANCE NO. 2474: AN ORDINANCE OF THE CITY OF SAN BENITO REGULATING THE USE AND APPEARANCE OF THE SAN BENITO VETERANS WAR MEMORIAL. Mayor Pro Tem Antonio Gonzales moved to move item 21 and 29. Commission er Bill Elliott seconded the motion. Motion carried to move the items. Commission er Bill Elliott moved to table. Mayor Pro Tem Antonio Gonzales seconded the motion. Motion carried to Table FIRST READING OF ORDINANCE NO. 2474: AN ORDINANCE OF THE CITY OF SAN BENITO REGULATING THE USE AND APPEARANCE OF THE SAN BENITO VETERANS WAR MEMORIAL. ITEM 22. CONSIDER FIRST READING OF ORDINANCE NO. 2475: AN ORDINANCE ADOPTING A BUDGET FOR THE GENERAL FUND, DEBT SERVICE, COMMUNITY DEVELOPMENT FUND, ECONOMIC DEVELOPMENT, WATERWORKS, WASTEWATER AND SOLID ENTERPRISE FUNDS, FOR THE ENSUING FISCAL YEAR OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SAN BENITO, TEXAS AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. No action taken on first reading. ITEM 23. CONSIDERATION AND ACTION ON APPROVAL OF RESOLUTION NO. 2011-12: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SAN BENITO, TEXAS CLASSIFYING THE VARIOUS COMPONENTS OF FUND BALANCE AS DEFINED IN GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT. Commission er Bill Elliott moved to approve. Commission er Celeste Sanchez seconded the motion. Motion carried to approve RESOLUTION NO. 2011-12: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SAN BENITO, TEXAS CLASSIFYING THE VARIOUS COMPONENTS OF FUND BALANCE AS DEFINED IN GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT. ITEM 24. CONSIDERATION AND ACTION TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ENERGY CURTAILMENT SPECIALISTS (ECS) BLACKOUT BUSTERS PROGRAM. Commission er Celeste Sanchez moved to Table. Commission er Rene Villafranco seconded the motion. Motion carried to Table AUTHORIZIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ENERGY CURTAILMENT SPECIALISTS (ECS) BLACKOUT BUSTERS PROGRAM FOR REVIEW BY THE CITY ATTORNEY. ITEM 25. DISCUSSION AND ACTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER WITH SEAN ANDREW CONSTRUCTION EXTENDING THE CONTRACT TIME ON THE HEAVING PARK RESTROOMS PROJECT. Manuel Lara, City Manager briefed the Commission on extending the contract for items not yet received. The extension will be extended to the third week in October; no more money involved. Commission er Celeste Sanchez moved to approve. Commission er Rene Villafranco seconded the motion. Motion carried to approve AUTHORIZING THE CITY City Commission Regular Meeting of 9/6/ 2011 Minutes 4
MANAGER TO EXECUTE A CHANGE ORDER WITH SEAN ANDREW CONSTRUCTION EXTENDING THE CONTRACT TIME ON THE HEAVING PARK RESTROOMS PROJECT. ITEM 26. DISCUSSION AND ACTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR PROFESSIONAL SERVICES WITH COYM, REHMET & GUTIERREZ ENGINEERING, L.P. FOR THE DESIGN OF CITY HALL BUILDING (MUNICIPAL COURT AND FINANCE) IMPROVEMENTS & HVAC & CONTROLS FOR THE MUNICIPAL BUILDING (ADMINISTRATION AND COUNCIL CHAMBERS): AND UTILIZING STIMULUS ENERGY AND CONSERVATION BLOCK GRANT FUNDS. Commission er Bill Elliott moved to table until such time that the City has actually take action on the engineer, saying that this is a new contract,until we review. Commission er Celeste Sanchez seconded the motion. VOTING AYE: Commission ers Bill Elliott, Celeste Sanchez, Rene Villafranco. Voting NAY: Mayor Pro Tem Antonio Gonzales. Motion carried to table AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR PROFESSIONAL SERVICES WITH COYM, REHMET & GUTIERREZ ENGINEERING, L.P. FOR THE DESIGN OF CITY HALL BUILDING (MUNICIPAL COURT AND FINANCE) IMPROVEMENTS & HVAC & CONTROLS FOR THE MUNICIPAL BUILDING (ADMINISTRATION AND COUNCIL CHAMBERS): AND UTILIZING STIMULUS ENERGY AND CONSERVATION BLOCK GRANT FUNDS. ITEM 27. DISCUSSION AND ACTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AMENDMENT WITH COYM, REHMET & GUTIERREZ ENGINEERING, L.P. FOR RE-BIDDING AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE REHABILITATION OF CLARIFIER NO. 1 AT WATER TREATMENT PLANT NO. 1. Commission er Bill Elliott moved to approve. Commission er Celeste Sanchez seconded the motion. Motion carried to approve AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AMENDMENT WITH COYM, REHMET & GUTIERREZ ENGINEERING, L.P. FOR RE-BIDDING AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE REHABILITATION OF CLARIFIER NO. 1 AT WATER TREATMENT PLANT NO. 1. ITEM 28. CONSIDER FIRST READING OF ORDINANCE NO. 2476:AN ORDINANCE ABANDONING AND VACATING A BLANKET EASEMENT SITUATED ACROSS LOT 1, BLOCK 1 HEB SAN BENITO CONSISTING OF A 20.489-ACRE TRACT OF LAND CONVEYED TO HEB GROCERY COMPANY, L.P. LOCATED BETWEEN U.S BUSINESS HIGHWAY 77 AND STENGER ROAD. No action first reading. ITEM 29. CONSIDERATION AND ACTION ON THE RECOMMENDATIONS ON CORRECTIONS TO THE VETERANS WAR MEMORIAL PLAQUE FROM THE VETERANS ADVISORY BOARD. Charlie Wilson, member of Veterans Board briefed the Commission on the proposed changes to the installed plaque, asking if they should be historically accurate or politically correct. Mayor Pro Tem Antonio Gonzales moved to approve. There being no second motion died for lack of second. ITEM 30. EXECUTIVE SESSION: UNDER TEXAS GOVERNMENT CODE SECTION: 551.071 TO CONSULT WITH CITY ATTORNEY REGARDING PENDING OR CONTEMPLATED LITIGATION- RE: POTENTIAL RESOLUTION OF CLAIM BETWEEN CITY OF SAN BENITO AND TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL. EXECUTIVE SESSION: UNDER TEXAS GOVERNMENT CODE, SECTION 551.074: PERSONNEL: DELIBERATION REGARDING THE APPOINTMENT, EVALUATION, REASSIGNMENT, AND DUTIES OF A PUBLIC EMPLOYEE, TO WIT, CHIEF OF POLICE; FIRE CHIEF. The Commission convened in executive session at 7:31 pm and adjourned at 9:39 p.m. ITEM 31. CONSIDERATION AND ACTION ON ITEM 30. Commission er Bill Elliott moved to approve to authorize the disposal of the TML lawsuit as discussed in executive session. Commission er Celeste Sanchez seconded the motion. City Commission Regular Meeting of 9/6/ 2011 Minutes 5
Motion carried to approve DISPOSAL OF LAWSUIT BETWEEN CITY OF SAN BENITO AND TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL. Commission er Bill Elliott moved to approve. Mayor Pro Tem Antonio Gonzales seconded the motion. Motion carried to approve ADMINISTRATIVE STAFF TO CONTINUE WITH THE PLAN OF ACTION AS DISCUSSED IN EXECUTIVE SESSION. ITEM 32. CONSIDERATION AND ACTION ON FALL BASEBALL SOFTBALL LEAGUE. Commission er Rene Villafranco moved to table. Mayor Pro Tem Antonio Gonzales seconded the motion. Motion carried to table ON FALL BASEBALL SOFTBALL LEAGUE. ITEM 33. CONSIDERATION AND ACTION ON AUTHORIZING THE CITY MANAGER TO FIND FUNDS UTILIZING LONGEVITY, INCENTIVES, WORK HOURS AND ANY OTHER BENEFITS AVAILABLE IN ORDER TO MEET THE REQUIRED FUND BALANCE TO END THE FISCAL YEAR 2010-2011. Mayor Pro Tem Antonio Gonzales moved to approve. Commission er Celeste Sanchez seconded the motion. Motion carried to approve AUTHORIZING THE CITY MANAGER TO FIND FUNDS UTILIZING LONGEVITY, INCENTIVES, WORK HOURS AND ANY OTHER BENEFITS AVAILABLE IN ORDER TO MEET THE REQUIRED FUND BALANCE TO END THE FISCAL YEAR 2010-2011. ITEM 34. MANAGER S REPORT. a)financial report period ending July 31,2011. Susan Crabtree presented the financial report for the period ending July 31, 2011. General Fund Assets and other debits July 31, 2011 July 31, 2010 Cash and cash equivalents 1,105,758 2,079,314 Investments 1,199,236 189,893 Receivables(less allowance for uncollectible accts) Property taxes 654,737 615,921 Sales Tax June 11 250,798 260,311 Sales Tax Julu 11 206,250 173,560 Other 1,154,110 687,998 Prepaid expenses 6,306 3,742 Due from other funds 186,373 102,812 Due from component unit 4,941 5,285 Total Assets 4,768,507 4,118,836 Liabilities July 30, 2011 July 31, 2010 Accounts payable 116,518 92,369 Accrued and other liabilities 237,170 239,120 Due to other funds 348,178 96,533 Due to component unit 993,836 1,095,550 Deferred revenues - - Total Liabilities 1,695,703 1,523,572 Fund Equity and other credits July 31, 2011 July 31, 2010 Reserved, designated Reserve for street improvement 52,275 52,196 State court payment (one year pmt) 24,507 24,507 Eighty day reserve 2,062,489 2,151,603 Unreserved, undesignated 993,533 366,958 Total fund equity and other credits 3,072,804 2,595,264 Total Liabilities and fund balance 4,768,507 4,118,836 General Fund Current Budget YTD Actual Total Revenues 9,410,106 8,669,400 Total Expenditures 9,170,404 7,674,385 Revenues over(under)expenditures 239,702 995,015 Ending Fund Balance 3,072,804 Water Production Fund July 31, 2011 July 31, 2010 Current Assets 2,721,153 1,814,430 Restricted assets 1,273,733 1,271,880 Total Assets 32,021,001 31,158,903 Total Current Liabilities 595,802 555,371 Current liabilities payable from restricted assets 67,599 68,764 Noncurrent liabilities 8,541,958 9,051,861 Total liabilities 9,205,360 9,675,996 Equity 22,815,641 21,482,907 Total liabilities and fund equity 32,021,001 31,158,903 Total Revenues 3,782,668 3,239,820 Total Expenditures 2,093,022 1,584,934 Ending retained earnings 22,811,420 22,110,048 Wastewater Fund July 31, 2011 July 31, 2010 Current Assets 2,210,155 2,233,034 Restricted assets 1,067,727 1,365,853 Total Assets 21,564,804 20,857,498 Total Current Liabilities 1,014,482 894,765 Current liabilities payable from restricted assets 93,888 97,967 Noncurrent liabilities 13,260,239 13,947,616 City Commission Regular Meeting of 9/6/ 2011 Minutes 6
Total liabilities 14,368,609 14,940,348 Equity 7,196,195 5,917,150 Total liabilities and fund equity 21,564.804 20,857,498 Total Revenues 3,106,551 2,531,773 Total Expenditures 1,611,386 1,218,862 Ending retained earnings 7,196,531 6,882,272 Solid Waste Collection Fund July 31, 2011 July 31, 2010 Current Assets 278,231 249,358 ITEM 34. MANAGER S REPORT. (continued ) a) Financial report period ending July 31,2011. Susan Crabtree presented the financial report for the period ending July 31, 2011. Fixed assets net 285,286 266,998 Total Current Liabilities 208,721 179,770 Equity 76,565 87,228 Total liabilities and fund equity 285,286 266,998 Total Revenues 2,386,483 2,041,497 Total Expenditures 2,386,483 1,995,872 Ending retained earnings 31,631 77,255 Economic Development Corporation July 31, 2011 Current Assets 2,068,440 Liabilities 112,645 Total Equity plus surplus/(deficit) 1,955,796 Total liabilities and fund balance 2,068,440 Total Revenues 824,216 Total Expenditures 1,060,280 Revenues over(under)expenditure (236,064) CDBG July 31, 2011 Current Assets 24,657 Liabilities 73,833 Total liabilities and fund equity 24,657 Total Revenues 374,720 Total Expenditures 426,019 Revenues over(under)expenditure (426,019) b) Status of September 11 observance/ceremony. George Gomez, Police Chief updated the Commission on the September 11 observance/ceremony. ITEM 35. ADJOURNMENT: Mayor Pro Tem Antonio Gonzales moved to adjourn. Commission er Rene Villafranco seconded the motion. Motion carried unanimously. MEETING ADJOURNED AT 9:47 P.M. ATTEST CITY OF SAN BENITO LUPITA PASSEMENT, CITY SECRETARY JOE H. HERNANDEZ, MAYOR City Commission Regular Meeting of 9/6/ 2011 Minutes 7