Official Proceedings of the Alpena Community College Board of Trustees Meeting June 19, 2014 Roger C. Bauer Board Room, Charles R. Donnelly Natural Resources Center 665 Johnson Street, Alpena, MI 49707 The Alpena Community College Board of Trustees met for its regular monthly meeting on Thursday, June 19, 2014, in the Roger C. Bauer Board Room, Room 400 of the Charles R. Donnelly Natural Resources Center. Present: John Briggs, Teresa Duncan, Marc Ferguson, Joseph Gentry II, Lisa Hilberg, Florence Stibitz, and Tom Townsend. Absent: none. Seated at the Board Table: President Olin Joynton and Board Secretary Jay Walterreit. Chairman Briggs called the meeting to order at 4:07 p.m. Trustee Gentry made the motion to go into closed session to discuss the president s evaluation. Trustee Townsend seconded the motion. A roll call vote was taken. Duncan Ferguson Gentry Briggs Hilberg Stibitz Townsend All trustees answered aye. Motion carried. The meeting went into closed session. At 6:36 p.m. Trustee Townsend made the motion to end the closed session. Trustee Hilberg seconded the motion. All trustees voted aye and the closed session was ended. Chairman Briggs called for a recess, during which time the trustees went to the Utility Tech lab classroom to view new equipment purchased for the UTT and associated programs. At 7:03 p.m. the regular meeting resumed and Chairman Briggs led the Pledge of Allegiance. Approval of Agenda Moved by Trustee Gentry that the agenda be approved; seconded by Trustee Townsend. s: 7. Nays: 0. Motion carried. Approval of Minutes from the May 15, 2014, Regular Board of Trustees Meeting and Closed Session Trustee Townsend moved to accept the draft minutes from the May 15, 2014, regular ACC Board of Trustees meeting and closed session; Trustee Gentry seconded the motion. s: 7. Nays: 0. Motion carried. June 19, 2014, ACC Board of Trustee Meeting Minutes Page 1
Introduction of Guests and Public Comment Guests in attendance included: April Barth, WATZ News; Nicole Grulke, Alpena News; Eric Paree, WBKB; Richard Sutherland, ACC administrator; Kathy Marsh, ACC administrator; Nancy Seguin, ACC administrator; Don MacMaster, ACC administrator; Carol Putkamer, ACC faculty; Amber Vesotsky, ACC faculty; Roy Smith, ACC faculty; Todd Artley, ACC faculty; Scott Ratz, ACC faculty; Mike Kelley, ACC faculty; and Matt Dunckel, ACC faculty. Communication(s) None. Board Member and Subcommittee Reports None. Faculty Report Roy Smith showed photos taken at the 2014 College Lineman Rodeo at Mitchell Technical Institute in Mitchell, South Dakota. ACC student Dillon Zarske took first in the individual knowledge test and Team 1 placed third in the team knowledge test, while Team 2 placed fourth. Student Report None. President s Report President s Report to ACC Board of Trustees June 19, 2014 1. Inspection of New EPTC Equipment Prior to convening, the Trustees toured the indoor utility tech laboratory to inspect and learn about training panels recently delivered for installation in the Electrical Power Technology Center. 2. Summer and Fall Enrollment Director of Admissions Mike Kollien and Director of Marketing and Public Information Jay Walterreit are present this evening to provide analysis, interpretation, and next steps regarding the attached enrollment documents. 3. Luncheon with the President in Alcona County June 19, 2014, ACC Board of Trustee Meeting Minutes Page 2
Today I accompanied ACC Foundation Executive Director Penny Boldrey and Instructor Bob Tosch to the Backwoods Bistro in Lincoln for a luncheon with community leaders in Alcona County. The emphasis was on manufacturing technology, and before the luncheon we visited two machine shops in the area. Hosting the occasion was ACC Foundation Trustees Rich Gillies of Gillies Funeral Home and Dennis Kruttlin of Alcona Motors. In attendance were the following guests: Deputy Scott MacKenzie of the Alcona County Sheriff s Office Attorney Dave Cook Joan Crick of the Harrisville City Council Joseph James of Alcona Tool and Machine Matt Feldhiser, Alcona Tool Ted James of Hillman Extrusion Tool President Phillip Jordan of the Village of Lincoln Angel Melendez of Kalitta Air Principal Dan O Conner of Alcona High School Doug Quick of Sunrise Tool Superintendent Shawn Thornton of Alcona Community Schools Steve Weichel, Lincoln Precision Tool 4. Michigan New Jobs Training Contract Work by Dean of Workforce Don MacMaster is progressing toward completion of a contract with Besser Company under terms of the Michigan New Jobs Training Act. We look forward to his report on details of the arrangement. June 19, 2014, ACC Board of Trustee Meeting Minutes Page 3
Admissions Office Activities (Since May 16) Date School Faculty Participating Audience May 28 St. Ignatius (RC) Campus Tour 15 8 th graders June 4 Cheboygan Bob Tosch, Roy Smith, Mike Roy 128 8 th graders Tim Onstwedder, David Cummins Melissa Fournier With the school year ending for all of our area districts the Admissions Office focus has shifted to our Mid-Summer Registration periods in June and July both here in Alpena and in Oscoda. Phone calls, e- mails and mailings have been conducted to not just the students interested in our hands-on technical programs but to all new 2014 FA Applicants. Postcards have been mailed to all 2013 Spring students who have yet to enroll for the Fall. We have conducted two (2) New Student Orientations with assistance from Lori Dziesinski, Yvonne White, Dawn Stone, Jeff Blumenthal and Audrey Julian additional New Student Orientations are planned for July. A number of individual tours have been given as well. June 19, 2014, ACC Board of Trustee Meeting Minutes Page 4
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Action Items 2.598 FY15 Budget Vice President for Administration and Finance Dick Sutherland gave a PowerPoint presentation going over the details of the proposed Fiscal Year 2015 budget. Trustee Hilberg made the motion and Trustee Stibitz seconded the motion that reads as follows: That the Board of Trustees accepts the budget as presented for FY2015. s: 7. Nays: 0. Motion passed. 2.599 Short-Term Borrowing Trustee Hilberg made the motion and Trustee Duncan seconded the motion that reads as follows: 1. The Board hereby ratifies and affirms the terms of the Solicitation for Bids attached hereto as Exhibit B. 2. The Board hereby accepts the bid of the Bank as purchaser (the Purchaser ), for the purchase of the Note and authorizes the Board Chairperson and the Vice President for Administration and Finance to issue, sell and deliver the Note in the amount of Eight Hundred Thousand Dollars ($800,000), to be dated July 1, 2014, or date of delivery, due January 30, 2015, bearing interest at the rate of eighty-four hundredths percent (0.84%) per annum, based on a 360-day year, 30-day month, to the Purchaser. 3. The Board hereby designates the Note as a qualified tax-exempt obligation within the meaning of the Internal Revenue Code of 1986, as amended (the code ). 4. The limited tax, full faith, credit and resources of the College is hereby pledged for the payment of the Note. The Note is payable from state aid, tuition and grants. If said funds are insufficient to pay the Note when due, the College pledges to use any and all other resources available for the payment of the Note, including ad valorem taxes which will be levied within the authorized constitutional, statutory and charter millage rate available to the College for such purposes. The College does not have the power to levy taxes for the payment of the Note in excess of its constitutional, statutory or charter tax rate limitations. The College reserves the right to issue additional notes of equal standing. 5. Within fifteen (15) business days after issuance of the Notes, the Board hereby authorizes and directs the Vice President or designee to cause to be filed with the Michigan Department of Treasury and all documentation required subsequent to the issuance of the Note, along with any statutorily required fee. June 19, 2014, ACC Board of Trustee Meeting Minutes Page 9
6. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same are hereby rescinded. s: 7. Nays: 0. Motion passed. 2.600 Ellucian Agreement Trustee Stibitz made the motion and Trustee Duncan seconded the motion that reads as follows: That the Board of Trustees authorizes appropriate College officials to contract with Ellucian to provide maintenance services for our Colleague Database Management System July 1, 2014 for ten years ending June 30, 2024 at costs expressed in the proposal. s: 5. Nays: 2. Motion passed. 2.601 Besser Technology Center Main Drive Replacement Trustee Stibitz made the motion and Trustee Hilberg seconded the motion that reads as follows: That the Board of Trustees authorizes appropriate College officials to contract with Goodrich Trucking and Paving to replace the Besser Technical Center parking driveway, including pulverizing the existing asphalt, re-grading and compacting, and paving with three inches of asphalt, for a price not to exceed $49,000.00. s: 7. Nays: 0. Motion passed. 2.602 President s Contract Trustee Hilberg reported on the performance evaluation conducted for the president that took place earlier in the evening in closed session. According to Hilberg: President Joynton s strong points: Consistently focuses on the mission and values of the college, and reminds the board of how his daily activities work toward the mission and values Operates in compliance with the laws and keeps the board updated on laws and regulations Promotes partnerships Manages the budget very well Provides weekly updates keeping the board informed Very strong as a liaison with government entities Very strong representing ACC at community functions June 19, 2014, ACC Board of Trustee Meeting Minutes Page 10
Goal: Look to other models who report great successes and have our employees in those areas partner with them. Examples: ACC Foundation, educators Trustee Townsend made the motion and Trustee Ferguson seconded the motion that reads as follows: That the Board of Trustees offer the president a one-year contract extension ending on June 30, 2015, that includes one step increase from 8.5 to 9.5, moving his salary from $145,500 to $148,000 per year. s: 7. Nays: 0. Motion passed. Chairman Briggs then led a discussion of a proposal by Dr. Joynton to retire at the end of June 2015 and how to fill the president s position. Briggs noted the College has someone on staff, Dr. Don MacMaster, who has the potential to succeed in the president s position, and the board is interested in having Dr. Joynton groom Dr. MacMaster for the job. MacMaster has agreed to take on the challenge, take himself out of the job market, and to work with Dr. Joynton on a process to build his skill sets. Information Items 3.798 Financial Report Dr. Joynton reviewed the Financial Report with the Board. 3.799 Personnel Report New hires, terminations, and status changes for April 2014. New Hires: N/A Terminations: N/A Status Changes: Kasey Solo from ESP1 PT Educational Talent Search Secretary to ESP1 FT A/P Secretary, effective 5/27/2014. 3.800 Gifts and Grants Report The Gifts and Grants Report showed 71 donors gave gifts or pledges totaling $72,126 for the time period of May 8, 2014, to June 10, 2014. June 19, 2014, ACC Board of Trustee Meeting Minutes Page 11
Board Discussion Chairman Briggs noted the passing of Instructor Steve Lewis s wife Laura and asked Trustee Duncan to provide details. The trustees extended their condolences to the Lewis family. New Business None. Suggested Future Agenda Items None. Next Regular Meeting The next regularly scheduled Board of Trustees meeting is August 21, 2014, at 7 p.m. The meeting will be held in the Roger C. Bauer Board Room, Room 400 of the Charles R. Donnelly Natural Resources Center, 665 Johnson Street, Alpena, MI 49707. Adjournment The regular meeting was adjourned at 8:59 p.m. Jay Walterreit Secretary of the Board of Trustees (989) 358-7215 June 19, 2014, ACC Board of Trustee Meeting Minutes Page 12