AMENDED AGENDA MAY 25, 2010 A G E N D A Regular Meeting San Luis City Council San Luis Council Chambers 1090 E. Union Street May 26, 2010 7:00 p.m. MEMBERS OF THE CITY COUNCIL WILL ATTEND EITHER IN PERSON, TELEPHONE, OR VIDEO CONFERENCE COMMUNICATION. CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION CONSENT AGENDA All matters are considered to be routine by the City Council and will be enacted by one motion. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. -Disbursements from April 29, 2010 through May 12, 2010. Total disbursements $772,063.25 (Seven-Hundred, Seventy-Two Thousand, Sixty-Three Dollars, and Twenty-Five Cents) DISCUSSION AND POSSIBLE ACTION ITEMS: 1. Greater Yuma Economic Development Corporation End-Year Brief presentation by Julie Engel, President/CEO. (Julie Engel) 2. Updated report on Cost-Based Water, Wastewater & Sanitation. (Olivia Jenkins) 3. Discussion and possible action to authorize staff to contract Top Electric LLC for the purchase and install of retrofit lights on the new basketball courts at Joe Orduño Park for $7,800.00. (Chris Kasid)
MOTION FOR THE SAN LUIS CITY COUNCIL TO ADJOURN AS COUNCIL AND TO CONVENE AS BOARD OF ADJUSTMENT BOA1. Public hearing followed by discussion and possible action on any and all matters concerning Variance Case No. 10-01 a request by San Luis Data Center (Rodolfo De La Torre) on behalf of Nieves Riedel, owner, for a Variance for a 64 wireless tower as per Section 611.03 Maximum Height Allowance on property located at 1930 E. Juan Sanchez Boulevard. (Sharon Williams) C. Action on Variance Case No. 10-01 MOTION TO ADJOURN AS BOARD OF ADJUSTMENT AND RECONVENE AS COUNCIL (REGULAR SESSION) 4. Public hearing followed by discussion and possible action concerning Conditional Use Permit Case No. 10-01. This is a request by Rodolfo De La Torre on behalf of Nieves Riedel, owner, for a Conditional Use Permit to install an antenna tower at 1930 Juan Sanchez Boulevard (Plaza Riedel) in San Luis, Arizona. (Sharon Williams) C. Action on Conditional Use Permit Case No. 10-01 5. Public hearing on any and all matters regarding Minor Amendment Case No. 10-01. This is a request by Yuma Territorial Engineering on behalf of South Yuma County Development, LLC, owner, for approval of a Minor Amendment to the City of San Luis General Plan (2001) for 4.7078 acres located in the vicinity of North Rio Seco Street and East Marea Street (a portion of Las Brisas de San Luis Subdivision). The current General Plan designation for this area is Residential Low Density 2-6 du/ac (LDR); the proposed designation is Residential High Density 10-20 du/ac (HDR). Followed by discussion and possible action to adopt Resolution No. 883. A Resolution of the Mayor and City Council of the City of San Luis, Arizona, amending the General Plan to change the land use designation for 4.7078 acres identified as lots 1-13, 116-130, and 136-150 of Las Brisas de San Luis, from Low Density Residential (LDR) to High Density Residential (HDR); repealing any conflicting provisions and providing for severability. (Sharon Williams) C. Action on Minor Amendment Case No. 10-01/Resolution No. 883
6. Public hearing on any and all matters regarding Case No. 10-01. This is a request by Yuma Territorial Engineering on behalf of South Yuma County Development LLC, owner, to rezone 4.7076 acres from Intermediate Density Residential (R-2) to High Density Residential (R-3) certain properties located in the Las Brisas de San Luis subdivision located in the vicinity of North Rio Seco Street and East Marea Street in San Luis, Arizona. Followed by discussion and possible action to adopt first reading of Ordinance No. 285. An Ordinance of the Mayor and City Council of the City of San Luis, Arizona, amending Ordinance No. 13, as amended, rezoning 4.7078 acres located in the Las Brisas de San Luis Subdivision from Intermediate Density Residential (R-2) to High Density Residential (R-3), and amending the zoning map to conform thereto. (Sharon Williams) C. Action on Rezoning Case No. 10-01/Adoption of first reading of Ordinance No. 285 by title only 7. Public hearing on any and all matters regarding Rezoning Case No. 10-02. This is a request by Gilbert and Kathleen Contreras, owners, for a change in zoning from Limited Commercial (C-1) to Low Density Residential (R-1-6) for an 8,139 sq. ft. parcel located at 803 S. 4 th Avenue, San Luis, Arizona. Followed by discussion and possible action to adopt first reading of Ordinance No. 286. An Ordinance of the Mayor and City Council of the City of San Luis, Arizona, amending Ordinance No. 13, as amended, rezoning 8,139 square feet located on the Northeast corner of South Fourth Avenue and D Street from Limited Commercial (C-1) to Low Density Residential (R-1-6) and amending the zoning map to conform thereto. (Sharon Williams) C. Action on Rezoning Case No. 10-02/Adoption of first reading of Ordinance No. 286 by title only. 8. Public hearing followed by discussion and possible action regarding revocation of approval of final subdivision plat map for proposed subdivision known as Bienestar Estates 10 (Subdivision Case No. 08-03). (Glenn Gimbut) C. Action on revocation of approval of final subdivision plat map 9. Discussion and possible action to approve Resolution No. 875. A Resolution of Mayor and City Council of the City of San Luis, Arizona adopting fee schedules for Building Code Permits and Activities; repealing any conflicting provisions; and providing for severability. (Item continued from the Regular Council meeting held May 12, 2010) (Sharon Williams)
10. Discussion and possible action to adopt Resolution No. 880. A Resolution of the City of San Luis, Arizona condemning SB 1070 and HB 2162; protesting the singling out of persons of Hispanic and Latino descent for disparaging treatment; and requesting appeal. (Glenn Gimbut) 11. Discussion and possible action to adopt Resolution No. 881. A Resolution of the Mayor and City Council of the City of San Luis, Arizona to enter into an agreement between Arizona Western College and the City of San Luis, Arizona. (Hank Green) 12. Discussion and possible action to adopt Resolution No. 882. A Resolution of the City of San Luis, Arizona amending the personnel policies of the City of San Luis to amend HR 3-05.D regarding overtime pay and compensatory leave for exempt employees; repealing any conflicting provisions, and providing for severability. (Glenn Gimbut) 13. Update by City Attorney and discussion and possible action of instructions to staff regarding possible litigation with respect to Senate Bill 1070 and House Bill 2162 as adopted by the Arizona Legislature and engagement of counsel to represent San Luis. The Council may vote to discuss and consult with Legal Advisors in connection with this matter in executive session as authorized by A.R.S. 38-431.03 (A)(3) and A.R.S. 38-431.03 (A)(4). Any action taken by the Council will be taken in the public meeting after adjournment of the executive session. (Glenn Gimbut/City Council) 14. Summary of current events by Mayor, Council Members, City Manager, and/or City Staff pursuant to A.R.S. 38-431.02 (K). CALL TO THE PUBLIC This is the time for the public to comment. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. 38-431.01 (H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. 15. Adjournment.
ADDENDUM TO THE AGENDA REGULAR MEETING SAN LUIS CITY COUNCIL SAN LUIS COUNCIL CHAMBERS 1090 E. UNION STREET May 26, 2010 7:00 P.M. DISCUSSION AND POSSIBLE ACTION ITEMS: A1. Discussion and possible action to adopt Resolution No. 884. A Resolution of the Mayor and Council of the City of San Luis, Yuma County, Arizona, declaring and adopting the results of the General Election held on May 18, 2010, in the City of San Luis, Arizona. (Sonia Cuello)
M I N U T E S Regular Meeting San Luis City Council San Luis Council Chamber 1090 E. Union Street May 26, 2010 7:00 p.m. APPROVED by Council Date: June 23, 2010 Clerk s Office: /s/sonia Cuello CALL TO ORDER/ROLL CALL. The meeting was called to order at approximately 7:08 p.m. by Mayor J.C. Escamilla. PRESENT: Mayor Juan Carlos Escamilla Council Member Rafael Torres-arrived at 7:13 p.m. and left at 9:58 p.m. Council Member Jose L. Suarez Council Member Archibaldo Gurrola-arrived at 7:30 p.m. Council Member Mario Buchanan Jr. ABSENT: Council Member Gerardo Sanchez OTHERS PRESENT: Ralph Velez, City Manager Sonia Cuello, City Clerk Glenn Gimbut, City Attorney Angelica Cifuentes, Procurement & Budget Chris Kasid, Parks & Recreation Hank Green, Acting Fire Chief Joaquin Campa, Lead Building Inspector John Starkey, Public Works Director Josue Guzman, IT Department Karin Meza, Public Information Officer Ketie St. Louis, Finance Director Michael Trend, Community Development Director Olivia Jenkins, Utilities Supervisor Rick Flores, Police Chief Sharon Williams, Development Services Director Bob McLain, Consultant Julie Engel, Greater Yuma Economic Development Corp. Greg LaVann, Greater Yuma Economic Development Corp. Cliff O Neil, Visitor Maria Gallardo, Simultaneous Translator Gerald W. Hunt, Attorney Maria Guzman, Visitor Alma Flores, Resident
Marco A. Pinzon, Council Member Elect Maria Otero, Resident Martin Porchas, Somerton Mayor Gary Black, Comite de Bienestar Guillermina Fuentes, Resident Liliana Arroyo, San Luis News Reporter David Lara, Resident Carmen Merida, Resident Lilia Quiñonez, Resident Lupita Gurrola, Resident Cesar Neyoy, Bajo El Sol Reporter PLEDGE OF ALLEGIANCE/INVOCATION Pledge of Allegiance was led by Council Member R. Torres. Invocation made by Mr. Glenn Gimbut, City Attorney. CONSENT AGENDA -Disbursements from April 29, 2010 through May 12, 2010. Total disbursements $772,063.25 (Seven-Hundred, Seventy-Two Thousand, Sixty-Three Dollars, and Twenty-Five Cents) DISCUSSION AND POSSIBLE ACTION ITEMS: 1. Greater Yuma Economic Development Corporation End-Year Brief presentation by Julie Engel, President/CEO. Ms. Julie Engel, President/CEO made an End-year Brief power point presentation. No action needed from Council. Mayor J.C. Escamilla suggested moving Item #13 to be the next item to be discuss, there was no opposition from Council. 13. Update by City Attorney and discussion and possible action of instructions to staff regarding possible litigation with respect to Senate Bill 1070 and House Bill 2162 as adopted by the Arizona Legislature and engagement of counsel to represent San Luis. The Council may vote to discuss and consult with Legal Advisors in connection with this matter in executive session as authorized by A.R.S. 38-431.03 (A)(3) and A.R.S. 38-431.03 (A)(4). Any action taken by the Council will be taken in the public meeting after adjournment of the executive session. MOTION: Council Member J.L. Suarez/Council Member A. Gurrola to go into executive session at approximately 7:42 p.m. Motion passed unanimously.
MOTION: Council Member J.L. Suarez/Council Member M. Buchanan to reconvene into regular session at approximately 8:29 p.m. Motion passed unanimously. MOTION: Council Member J.L. Suarez/Council Member A. Gurrola to approve the City Attorney to go forward with this item as presented in executive session. Motion passed unanimously. 2. Updated report on Cost-Based Water, Wastewater & Sanitation. Mr. Robert McLain, McLain Decision Support Services made a power point presentation. A copy of this presentation is on file in the Office of the City Clerk. Some discussion, questions and answers took place among Mr. McLain and Members of the San Luis City Council. MOTION: Council Member J.L. Suarez/Council Member R. Torres to adopt the water rate studies. Motion passed unanimously. 3. Discussion and possible action to authorize staff to contract Top Electric LLC for the purchase and install of retrofit lights on the new basketball courts at Joe Orduño Park for $7,800.00. Mayor J.C. Escamilla commented that the reason this item appears on the agenda is that there have been several complaints that there is no adequate lighting in this area. He added that Mr. Kasid went and researched for some quotes; He stated that the Parks and Recreation Department does not have the money and commented that the funding will have to come out from Council contingency. MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member A. Gurrola to contract with Top Electric LLC for the purchase and install of retrofit lights on the new basketball courts at Joe Orduño for $7,800.00 from Council contingency. Motion passed unanimously. MOTION FOR THE SAN LUIS CITY COUNCIL TO ADJOURN AS COUNCIL AND TO CONVENE AS BOARD OF ADJUSTMENT MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member J.L. Suarez to adjourn as Council and to convene as Board of Adjustment. Motion passed unanimously. BOA1. Public hearing followed by discussion and possible action on any and all matters concerning Variance Case No. 10-01 a request by San Luis Data Center (Rodolfo De La Torre) on behalf of Nieves Riedel, owner, for a Variance for a 64 wireless tower as per Section 611.03 Maximum Height Allowance on property located at 1930 E. Juan Sanchez Boulevard.
Mr. Sharon Williams, Development Services Director, went thru the agenda item review form, which is on file with the complete agenda packet with the City Clerk. Some discussion, questions and answers took place among Members of the San Luis City Council, staff and Mr. Rodolfo de la Torre. MOTION: Council Member A. Gurrola/Council Member J.L. Suarez to close the public hearing. Motion passed unanimously. C. Action on Variance Case No. 10-01 MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member A. Gurrola to approve Variance Case No. 10-01 as presented. Motion did not pass with 3 ayes and 3 nays by Council Members J.L. Suarez, Council Member R. Torres and M. Buchanan Jr. MOTION TO ADJOURN AS BOARD OF ADJUSTMENT AND RECONVENE AS COUNCIL (REGULAR SESSION) MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member J.L. Suarez to reconvene as Council. Motion passed unanimously. 4. Public hearing followed by discussion and possible action concerning Conditional Use Permit Case No. 10-01. This is a request by Rodolfo De La Torre on behalf of Nieves Riedel, owner, for a Conditional Use Permit to install an antenna tower at 1930 Juan Sanchez Boulevard (Plaza Riedel) in San Luis, Arizona. MOTION: Council Member J.L. Suarez/Council Member M. Buchanan Jr. to open the public hearing. Motion passed unanimously. Ms. Sharon Williams, Development Services Director, commented that staff is recommending approval with the condition that they provide a 34 ft. setback whether they receive a variance, but since the variance was denied then the conditions will be to move it 34 ft. from the property line. She commented that if Council would like to add more conditions, this will be the time. There were no comments from members of the public. MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member A. Gurrola to close the public hearing. Motion passed unanimously.
C. Action on Conditional Use Permit Case No. 10-01 MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member R. Torres to approve the Conditional Use Permit Case No. 10-01, with the condition that the 34 ft. setback is meet and with the condition that this tower will be maintain. Motion passed unanimously. 5. Public hearing on any and all matters regarding Minor Amendment Case No. 10-01. This is a request by Yuma Territorial Engineering on behalf of South Yuma County Development, LLC, owner, for approval of a Minor Amendment to the City of San Luis General Plan (2001) for 4.7078 acres located in the vicinity of North Rio Seco Street and East Marea Street (a portion of Las Brisas de San Luis Subdivision). The current General Plan designation for this area is Residential Low Density 2-6 du/ac (LDR); the proposed designation is Residential High Density 10-20 du/ac (HDR). Followed by discussion and possible action to adopt Resolution No. 883. A Resolution of the Mayor and City Council of the City of San Luis, Arizona, amending the General Plan to change the land use designation for 4.7078 acres identified as lots 1-13, 116-130, and 136-150 of Las Brisas de San Luis, from Low Density Residential (LDR) to High Density Residential (HDR); repealing any conflicting provisions and providing for severability. MOTION: Council Member A. Gurrola/Council Member J.L. Suarez to open the public hearing. Motion passed unanimously. Mr. Sharon Williams, Development Services Director, went thru the agenda item review form, which is on file with the complete agenda packet with the City Clerk. Vice-Mayor M.A. Tony Reyes Jr. asked if he needs to declare a conflict since the Comite de Bienestar is one fourth (1/4) owner of South Yuma County Development, LLC. Mr. Glenn Gimbut, City Attorney, stated that during this item and the next item, there are three (3) Council Members that have a conflict of interest; these members are Council Member A. Gurrola, Council Member R. Torres and Vice-Mayor M.A. Tony Reyes Jr. He explained that the conflict of interest law was never meant to deprive a public body of being able to act. He added that with six members present it will take a vote of four to take action, as a result because there are only six members present and three have a conflict, under the conflict of interest law all are permitted to participate in any discussion and vote. Some discussion, questions and answers took place among Members of the San Luis City Council, staff and members of the public.
MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member J.L. Suarez to close the public hearing. Motion passed unanimously. C. Action on Minor Amendment Case No. 10-01/Resolution No. 883 MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member A. Gurrola to approve Minor Amendment Case No. 10-01. Motion passed unanimously. 6. Public hearing on any and all matters regarding Case No. 10-01. This is a request by Yuma Territorial Engineering on behalf of South Yuma County Development LLC, owner, to rezone 4.7076 acres from Intermediate Density Residential (R-2) to High Density Residential (R-3) certain properties located in the Las Brisas de San Luis subdivision located in the vicinity of North Rio Seco Street and East Marea Street in San Luis, Arizona. Followed by discussion and possible action to adopt first reading of Ordinance No. 285. An Ordinance of the Mayor and City Council of the City of San Luis, Arizona, amending Ordinance No. 13, as amended, rezoning 4.7078 acres located in the Las Brisas de San Luis Subdivision from Intermediate Density Residential (R-2) to High Density Residential (R-3), and amending the zoning map to conform thereto. MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member J.L. Suarez to open the public hearing. Motion passed unanimously. Council Member J.L. Suarez commented that in the previous item, it was forgotten to adopt Resolution No. 883. Mr. Glenn Gimbut, City Attorney, suggested making a motion to go back to item #5 to make a motion to adopt Resolution No. 883. MOTION: Council Member J.L. Suarez/Vice-Mayor M.A. Tony Reyes Jr. to go back to item #5 approve Resolution No. 883. Motion passed unanimously. MOTION: Council Member J.L. Suarez/Vice-Mayor M.A. Tony Reyes Jr. to adopt Resolution No. 883. Motion passed with 4 ayes and 1 nay by Council Member M. Buchanan Jr. MOTION: Council Member J.L. Suarez/Vice-Mayor M.A. Tony Reyes Jr. to re-open the public hearing for item #6. Motion passed unanimously. Mayor J.C. Escamilla informed that this is a continuation of item #6. There were no comments from the public.
MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member A. Gurrola to close the public hearing. Motion passed unanimously. C. Action on Rezoning Case No. 10-01/Adoption of first reading of Ordinance No. 285 by title only MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member A. Gurrola to adopt first reading of Ordinance No. 285 by title only. Ms. Sonia Cuello, City Clerk, read Ordinance No. 285 by title only. 7. Public hearing on any and all matters regarding Rezoning Case No. 10-02. This is a request by Gilbert and Kathleen Contreras, owners, for a change in zoning from Limited Commercial (C-1) to Low Density Residential (R-1-6) for an 8,139 sq. ft. parcel located at 803 S. 4 th Avenue, San Luis, Arizona. Followed by discussion and possible action to adopt first reading of Ordinance No. 286. An Ordinance of the Mayor and City Council of the City of San Luis, Arizona, amending Ordinance No. 13, as amended, rezoning 8,139 square feet located on the Northeast corner of South Fourth Avenue and D Street from Limited Commercial (C-1) to Low Density Residential (R-1-6) and amending the zoning map to conform thereto. MOTION: Council Member J.L. Suarez/Vice-Mayor M.A. Tony Reyes Jr. to open the public hearing. Motion passed unanimously. Ms. Sharon Williams, Development Services Director, went thru the agenda item review form, which is on file with the complete agenda packet with the City Clerk. Ms. Williams commented that the recommendation is for approval with the condition that the own signs a Prop 207 waiver, that will be prepare and will be submitted prior to the effective date of the ordinance. Some discussion, questions and answers took place among Members of the San Luis City Council, staff and members of the public. There were no comments from the public. MOTION: Council Member J.L. Suarez/Council Member M. Buchanan Jr. to close the public hearing. Motion passed unanimously. C. Action on Rezoning Case No. 10-02/Adoption of first reading of
Ordinance No. 286 by title only. MOTION: Council Member J.L. Suarez/Vice-Mayor M.A. Tony Reyes Jr. to approve Rezoning Case No. 10-02 and to adopt first reading of Ordinance No. 286 by title only. Motion passed unanimously. Ms. Sonia Cuello, City Clerk, read Ordinance No. 286 by title only 8. Public hearing followed by discussion and possible action regarding revocation of approval of final subdivision plat map for proposed subdivision known as Bienestar Estates 10 (Subdivision Case No. 08-03). MOTION: Council Member J.L. Suarez/Council Member A. Gurrola to open the public hearing. Motion passed unanimously. Mr. Glenn Gimbut, City Attorney, informed that Mayor and Council approved the final and preliminary plat for Bienestar Estates 10 in February 2009. He added that the Ordinance contemplates that when the final plat is approved, conditions will be met shortly and then final plat will become recorded and is anticipated that this event will occur within 30 days of Council vote. He mentioned that the Ordinances required that within one (1) year of the time the plat is recorded that will be built, and if it is not built within one year a developer can ask for one (1) year extension, but it cannot take longer than two years. He mentioned that in this case the condition has not been met and the plat has not been recorded. This will only revoke the final plat approval not the preliminary. Mr. Gary Black, Comite de Bienestar, mentioned that he agrees if this item gets approved. He added that they will come back with the plat, since they have spent a lot of money in engineering services. There were no comments from the public. MOTION: Council Member J.L. Suarez/Council Member M. Buchanan Jr. to close the public hearing. Motion passed unanimously. C. Action on revocation of approval of final subdivision plat map MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member A. Gurrola to revoke the final plat approval for subdivision known as Bienestar Estates 10. Motion passed unanimously.
9. Discussion and possible action to approve Resolution No. 875. A Resolution of Mayor and City Council of the City of San Luis, Arizona adopting fee schedules for Building Code Permits and Activities; repealing any conflicting provisions; and providing for severability. (Item continued from the Regular Council meeting held May 12, 2010) MOTION: Council Member J.L. Suarez/Council Member M. Buchanan Jr. to adopt Resolution No. 880. Motion passed with 4 ayes and 1 nay by Vice-Mayor M.A. Tony Reyes Jr. 10. Discussion and possible action to adopt Resolution No. 880. A Resolution of the City of San Luis, Arizona condemning SB 1070 and HB 2162; protesting the singling out of persons of Hispanic and Latino descent for disparaging treatment; and requesting appeal. MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member J.L. Suarez to table this item. Motion passed unanimously. 11. Discussion and possible action to adopt Resolution No. 881. A Resolution of the Mayor and City Council of the City of San Luis, Arizona to enter into an agreement between Arizona Western College and the City of San Luis, Arizona. Mr. Hank Green, Acting Fire Chief, informed that this agreement is more specific between the Public Safety Institute of Arizona Western College. He added that with the approval of this agreement the City will serve one of the training sites that they used for EMS & Fire Training. He mentioned that this allows students in the EMS & EMT s to come and gain field experience. Mr. Green commented that the strongest point of this agreement is that it will allow fire personnel to preserve as preceptors in training sites for paramedic students. He added that fire personnel are required to put 200-300 hours of field training time, which is usually done in the emergency room and other areas. He explained that when personnel are doing their training in the emergency room and the other areas, they are limited to 8-10 hour shifts, but when they do the training while on duty, this will reduce their training time into half. MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member M. Buchanan Jr. to approve Resolution No. 881. Motion passed unanimously. 12. Discussion and possible action to adopt Resolution No. 882. A Resolution of the City of San Luis, Arizona amending the personnel policies of the City of San Luis to amend HR 3-05.D regarding overtime pay and compensatory leave for exempt employees; repealing any conflicting provisions, and providing for severability. Mr. Glenn Gimbut, City Attorney, informed that in a previous Council meeting Mr. Rick Flores, Police Chief asked for Council permission to allow certain exempt employees and staff to qualify for Operation Stone Garden and collect extra compensation for
participating in that grant program. He added that the personnel policy did not allowed for that, for this reason an amendment to this policy is presented during this meeting to allow for this. Mayor J.C. Escamilla referred to a sentence in the summary of the agenda item review form that states that, in the event that the City is not reimbursed then the employee will be required to pay the City back. Mr. Gimbut explained that the reason is that an exempt employee is not supposed to received overtime compensation; the only reason is that this is extra money coming in from additional source and is not from the City. He added that in the past there has been other Police Chief s that stated that Stone Garden will not cause the City a dollar, and it has been the opposite since we never got reimbursed, due to failure of filing proper paperwork requesting for reimbursement. Mr. Rick Flores, Police Chief, stated that this is the first time that exempt employees will be allowed for overtime compensation from Operation Stone Garden. He added that the City has always been reimbursed, but they have been reimbursed late and not in a timely manner. MOTION: Council Member J.L. Suarez/Council Member M. Buchanan Jr. to approve Resolution No. 882. Motion passed unanimously. ADDENDUM ITEM: A1. Discussion and possible action to adopt Resolution No. 884. A Resolution of the Mayor and Council of the City of San Luis, Yuma County, Arizona, declaring and adopting the results of the General Election held on May 18, 2010, in the City of San Luis, Arizona. Ms. Sonia Cuello, City Clerk, stated that this Resolution demonstrates the final results of the General Election held May 18, 2010. MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member G. Sanchez to approve Resolution No. 884. Motion passed unanimously. 14. Summary of current events by Mayor, Council Members, City Manager, and/or City Staff pursuant to A.R.S. 38-431.02 (K). Council Member J.L. Suarez reported that he attended a conference by the Bridges and Borders in San Diego, CA. He mentioned that he has found that several cities have been facing similar problems and most of them are related to bridges and ports of entry. He commented that he spoke to Mr. Luis Ramirez regarding the chances to get money to fund San Luis I, and he stated that it is very critical to attend these meetings and push legislators at the federal levels to make sure that the money needed will be available for this project.
--------------------------------------------------------------------------------------------------------------------- Mayor J.C. Escamilla informed that Council Member R. Torres and he meet with some investors from Spain that one interested in our community. He added that they are highly interested in our community. He also reported that there will be YMPO meeting on May 27, 2010. He asked Vice-Mayor M.A. Tony Reyes Jr. to give a brief report on this meeting on the next Council meeting. CALL TO THE PUBLIC Mr. Hank Green, Acting Fire Chief reported that he attended several meetings with the Emergency Management of Yuma County Emergency Operations a five (5) year plan update which is call Multi-Jurisdictional Multi-Hazard Mitigation Plan, which means that for events such as hurricanes, floods, thunderstorms, earthquakes, etc. there is a plan. He added that this was done by each individual community, now the state is saying that this should be done by County. He mentioned that the reason for this being presented in this meeting is to inform the community that this is happening. Mr. Green, commented that information will be posted on the City s website that will allow connection to the Yuma County s website and will explain more briefly as what is been done. Ms. Sharon Williams, Development Services Director, informed that there will be a YMPO meeting in San Luis regarding the YCAT on June 08, 2010. She added that the first (1 st ) workshop for the General Plan Update was held and it was very successful. She added that on June 23, 2010 Council will be getting a presentation. 15. Adjournment. MOTION: Council Member J.L. Suarez/Council Member G. Sanchez to adjourn the meeting at approximately 10:48 p.m. Motion passed unanimously.
Certification of Council Minutes I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Council meeting of the San Luis City Council held on May 26, 2010. I further certify the meeting was dully called and held and that the quorum was present and that the City Council approved these minutes at their Regular Council meeting held on June 23, 2010. Dated this 24 th day of June, 2010 /s/ Sonia Cuello, City Clerk