MINUTES OF THE REGULAR MEETING OF THE VILLAGE OF WESTERN SPRINGS PRESIDENT AND BOARD OF TRUSTEES Monday, May 21, 2018 President Alice Gallagher, Presiding Call to Order, 7:OO p.m. Bridget M. Fitzgerald, Village Clerk Board Members Present Berry Allen Sheila Hansen Heidi Rudolph* William Siffermann Edward Tymick James Tyrrell Others Present Ingrid Velkme, Village Manager Grace Turi, Director of Finance Brian Budds, Director of LES Martin Scott, Director of CD Tracy Alden, Director of Rec Patrick Kenny, Director of Fire & EMS Patrick Schramm, Director of Tech. Casey Biernacki, Mun. Svcs. Coord. Michael Jurusik, Village Attorney CALL TO ORDER The meeting was called to order at 7:00 p.m. PLEDGE OF ALLEGIANCE President Gallagher led the audience in the Pledge of Allegiance. ROLL CALL As noted above. *Electronic attendance at meeting: Trustee Heidi Rudolph was in attendance electronically. As allowed by Public Act 094-1058, Trustee Rudolph participated electronically because she was unable to physically attend because of employment. s ILCS 120/7(b). READING OF AGENDA - ADDITIONS - DELETIONS There were no changes to the agenda. l
CITIZEN COMMENTS Joe Geneser, Fenwick High School student and Western Springs' resident, expressed his concern about the safety of pedestrians and bike riders on the 47th Street Bridge over the Tollway between Western Springs and Hinsdale. Manager Velkme will have someone from the Village contact Joe about his concerns. President Gallagher said we have a new sound system this evening and we are working the kinks out. NEW BUSINESS CONSIDERATION OF AND ACTION ON AGENDA ITEMS l) ORDINANCE No. 18-2919 PROVIDING FOR THE ISSUANCE OF APPROXIMATELY $2,000,000 GENERAL OBLIGATION BONDS, SERIES 2018, FOR THE PURPOSE OF RENOVATING THE INTERIOR OF THE THOMAS FORD MEMORIAL LIBRARY BUILDING AND FURNISHING NECESSARY EQUIPMENT IN CONNECTION THEREWITH, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE SALE OF SAID BONDS TO THE WINNING BIDDER THEREOF (Tymick) Trustee Tymick introduced Speer Financial Representative Brenda K. Houston who reported on the bond sale which was conducted earlier this morning in support of the Thomas Ford Memorial Library's referendum. After Ms. Houston's report, Trustee Tymick called for a roll call vote on Ordinance No. 18-2919. Trustee Tymick moved, seconded by Allen to approve Ordinance 18-2919 Providing For The Issuance Of Approximately $2,000,000 General Obligation Bonds, Series 2018, For The Purpose Of Renovating The Interior Of The Thomas Ford Memorial Library Building And Furnishing Necessary Equipment In Connection Therewith, Providing For The Levy And Collection Of A Direct Annual Tax Sufficient For The Payment Of The Principal Of And Interest On Said Bonds, And Authorizing The Sale Of Said Bonds To The Winning Bidder Thereof. The motion passed on a roll call vote. Voting aye: Trustees Hansen, Tymick, Allen, Rudolph, Siffermann and Tyrrell. Voting nay: None. 2
2) RESOLUTION No. 18-2435 APPROVING AND AUTHORIZING THE EXECUTION OF REIMBURSEMENT AGREEMENTS AND TEMPORARY ACCESS AND CONSTRUCTION EASEMENTS AND LIENS FOR 2018 WATER SERVICE LINE INSTALLATION PROJECT (3903 Garden Avenue Property and 3911 Garden Avenue Property)? Trustee Allen provided an update on the draft agreements before the Board for consideration. After the report, Trustee Allen called for a roll call vote on Ordinance No. 18-2435. Trustee Allen moved, seconded by Hansen, to approve Resolution 18-2435 Approving And Authorizing The Execution Of Reimbursement Agreements And Temporary Access And Construction Easements And Liens For 2018 Water Service Line Installation Project (3903 Garden Avenue Property And 3911 Garden Avenue Propeity). The motion passed on a roll call vote. Voting aye: Trustee Hansen, Tymick, Allen, Rudolph, Siffermann and Tyrrell. Voting nay: None. Trustee Tyrrell asked if the projects will be done simultaneously by the private contractor and the Village contractor. Attorney Jurusik and Municipal Service Coordinator Biernacki confirmed that there will be coordination between the private contractor and the Village's contractor. Attorney Jurusik also noted that a code amendment will be brought before the Board in June to formalize the hen and protect the Village's interest to insure the Village is reimbursed. EXPLANATION OF OMNIBUS VOTING PROCEDURE President Gallagher stated that the Illinois State Statutes allow a municipality to collectively vote on a group of ordinances, resolutions, and other motions, such as awards of contract, appointments, etc. This is known as an omnibus vote. All the items contained on the omnibus vote list have been previously discussed by the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote list, a single vote may be taken to approve them. Prior to the omnibus vote, a Trustee may remove any item from the list and have it discussed and voted on separately. There were no changes to the omnibus vote list. Trustee Tymick moved that the following ordinances, resolutions and motions as contained on the meeting agenda for May 21, 2018, be adopted and/or approved under an omnibus vote: <- AGENDA ITEM NO. 3 - APPROVAL OF MINUTES OF THE MEETINGS OF 3
MARCH 26, APRIL 9 AND 26, AND MAY 7, 2018 AS READ + AGENDA ITEM No. 4 - ORDINANCE 18-2920 AMENDING TITLE 4 (LIQUOR CONTROL),CHAPTER 1 (ALCOHOLIC LIQUOR), SECTION 4-l-9 (CLASSIFICATIONS OF LICENSES), SUBSECTION 4-l-9(I) (CLASS 'T' LICENSE - SPECIAL EVENTS ON PROPERTY OWNED OR LEASED BY A NOT-FOR-PROFIT ORGANIZATION) OF THE WESTERN SPRINGS VILLAGE CODE OF 1997, AS AMENDED, RELATIVE TO THE NUMBER OF CLASS 'T' (SPECIAL EVENTS ON PROPERTY OWNED OR LEASED BY A NOT-FOR-PROFIT ORGANIZATION) LIQUOR LICENSES WHICH CAN BE ISSUED IN THE VILLAGE OF WESTERN SPRINGS, COOK COUNTY, ILLINOIS (ST. JOHN OF THE CROSS PARISH: 2018 FAMILY FESTIVAL EVENT SCHEDULED FOR JUNE 21 TO 24, 2018 AT THE 5005 WOLF ROAD PROPERTY) + AGENDA ITEM No. s - ORDINANCE 18-2921 AMENDING TITLE 4: LIQUOR CONTROL; CHAPTER l: ALCOHOLIC LIQUOR: SECTION 4-1-?OA(9) OF THE WESTERN SPRINGS VILLAGE CODE OF 1997, AS AMENDED, RELATIVE TO THE CREATION OF A CLASS 'T' (SPECIAL EVENTS ON PROPERTY OWNED OR LEASED BY A NOT-FOR-PROFIT ORGANIZATION) LIQUOR LICENSE WHICH CAN BE ISSUED IN THE VILLAGE OF WESTERN SPRINGS, COOK COUNTY, ILLINOIS (2018 CHEERS TO 90 YEARS EVENT AT THE 4384 HAMPTON AVENUE PROPERTY BY THE THEATRE OF WESTERN SPRINGS AND CLASSIC COCKTAILS BY SCOTT) <- AGENDA ITEM No. 6 - ORDINANCE 18-2922 AMENDING THE WESTERN SPRINGS MUNICIPAL CODE OF 1997, AS AMENDED, TITLE 1 (ADMrN?STRAT?ON'l, TO ADD CHAPTER 23 (PSEBA BENEFIT ADMINISTRATION) WITH REGARD TO ADMINISTRATIVE PROCEDURES FOR ASSESSING AND DETERMINING CLAIMS [JNDER THE PUBLIC SAFETY EMPLOYEE BENEFITS ACT <- AGENDA ITEM No. 7 - ORDINANCE 18-2923 AUTHORIZING THE DISPOSAL OF ONE (1) 2003 VACTOR 2100 SINGE AXE, ONE (1) SINGLE STAGE FAN AND ONE (1) 2003 JOHNSON VT650 STREET SWEEPER EQUIPMENT + AGENDA ITEM No. 8 - RESOLUTION 18-2436 APPROVING BUDGET AMENDMENT AND TRANSFERS OVER $10,000.00 TO THE FISCAL YEAR 2018 operating BUDGET IN THE GENERAL FUND -> AGENDA ITEM No. 9 - RESOLUTION 18-2437 APPROVING BUDGET AMENDMENT AND TRANSFERS OVER $10,000.00 TO THE FISCAL YEAR 2017 operating BUDGET IN THE SPECIAL RESERVE FUND 4
41% AGENDA ITEM No. 10 - RESOLUTION 18-2438 APPROVING THE ISSUANCE OF A RAFFLE LICENSE UNDER TITLE 3 (BUSINESS REGULATIONS), CHAPTER 12 (CHARITABLE GAMES, RAFFLES, BINGO AND OTHER GAMES OF CHANCE REGULATIONS) SECTION 3-12-3 (RAFFLES) OF THE WESTERN SPRINGS MUNICIPAL CODE OF 1997, AS AMENDED, FOR APPLICANT ST. JOHN OF THE CROSS PARISH, FOR THEIR 2018 FAMILY FESTIVAL, JUNE 21-24, 2018 EVENT WITH A LICENSE FEE WAIVER AND BOND WAIVER + AGENDA ITEM No. 11 - MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND TO APPROVE THE PURCHASE OF ONE (1) 2019 INTERNATIONAL 7400 DUMP TRUCK AND REQUIRED ADDITIONAL EQUIPMENT FROM RUSH TRUCK CENTERS OF SPRINGFIELD, IL UNDER THE STATE OF ILLINOIS VEHICLE PURCHASING PROGRAM FOR A TOTAL COST OF $119,496.59 %- AGENDA ITEM No. 12 - MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND TO APPROVE THE PURCHASE OF ONE (1) 2019 VACTOR 21 00I DUAL STAGE FAN VEHICLE AND OPTIONAL DUAL STAGE FAN FROM STANDARD EQUIPMENT COMPANY OF CHICAGO, IL UNDER THE SUBURBAN PURCHASING COOPERATIVE CONTRACT 162 PRICING PROGRAM FOR A TOTAL COST OF $433,431.00 LESS TRADE-IN OF 2003 VACTOR 2100 SINGE AXE, SINGLE STAGE FAN AND THE 2003 JOHNSON VT650 STREET SWEEPER EQUIPMENT IN THE AMOUNT OF $25,000 FOR A TOTAL NET COST OF $408,431.00 %- AGENDA ITEM No. 13 - MOTION TO APPROVE TEMPORARY USE PERMIT FOR CARNIVAL (J{JNE 21 TO JUNE 24, 2018) DURING THE 2018 ST. JOHN OF THE CROSS PARISH FAMILY FESTIVAL + AGENDA ITEM No. 14 - MOTION TO APPROVE THE RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT FOR TEMPORARY USE PERMIT FOR THE OPERATION OF A CARNIVAL AT THE 2018 ST. JOHN OF THE CROSS PARISH FAMILY FESTIVAL (CARNIVAL OPERATOR: ALL STAR AMUSEMENT, INC. D/B/A NORTH AMERICAN MIDWAY ENTERTAINMENT) <- AGENDA ITEM No. 15 - MOTION TO WAIVE THE BID PROCESS AND AWARD A CONTRACT FOR SPECIALTY ROOF REPAIR MATERIALS AND RELATED SUPPLIES TO GARLAND/DBS, INC. BASED UPON THE VILLAGE'S PARTICIPATION IN THE U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE'S PROGRAM FOR SUCH ROOF REPAIR MATERIALS AND RELATED SUPPLIES, AS PRICED BY AND AWARDED TO GARLAND/DBS, INC. RESULTING FROM A COMPETITIVELY SEALED BID PROCESS, IN THE CONTRACT AMOUNT OF $173,630.16 (PROJECT: 2018 RECREATION CENTER ROOF) s
-> AGENDA ITEM No. 16 - MOTION TO AWARD TO LOWEST QUALIFIED RESPONSIBLE BIDDER, CROWTHER ROOFrNG AND SHEET METAL OF ROMEOVILLE, IL FOR INSTALLATION OF THE SPECIALITY ROOF REPAIR MATERIALS AND RELATED SUPPLIES IN THE AMOUNT OF $121,511.00 (PROJECT: 2018 RECREATION CENTER ROOF) + AGENDA ITEM No. 17 - MOTION TO WAIVE THE BID PROCESS AND AWARD A CONTRACT FOR SPECIALITY ROOF REPAIR MATERIALS AND RELATED SUPPLIES TO GARLAND/DBS, INC. BASED UPON THE VILLAGE'S PARTICIPATION IN THE U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE'S PROGRAM FOR SUCH ROOF REPAIR MATERIALS AND RELATED SUPPLIES, AS PRICED BY AND AWARDED TO GARLAND/DBS, INC. RESULTING FROM A COMPETITIVELY SEALED BID PROCESS, IN THE CONTRACT AMOUNT OF $3,723.39 (PROJECT: 2018 GRAND AVENUE CENTER ROOF) -/ AGENDA ITEM No. 18 - MOTION TO AWARD TO LOWEST?UALIFIED RF,SPONSIBLE BIDDER, RIDGEWORTH ROOFING OF FRANKFORT, IL FOR INSTALLATION OF THE SPECIALITY ROOF REPAIR MATERIALS AND RELATED SUPPLIES IN THE AMOUNT OF $5,425.00 (PROJECT: 2018 GRAND AVENUE CENTER ROOF) %- AGENDA ITEM No. 19 - MOTION TO APPROVE THE FOLLOWING BOARD AND COMMISSION APPOINTMENTS AND REAPPOINTMENTS: A. Appointment of Michele Johan and reappointment of Peter R. Hanson as Members of the Plan Commission for 3 year terms to expire in May 2021;and B. Reappointment of Peter Kosanovich as Chair of the T & S Commission for a 3 year term to expire in June 2021. The motion was seconded by Trustee Tyrrell. The motion passed on a roll call vote. Voting aye: Trustees Hansen, Tymick, Allen, Rudolph, Siffermann, Tyrrell and President Gallagher. Voting nay: none. OTHER BUSINESS There was no other business. REPORTS 20) MONTHLY FINANCIAL REPORT (Rudolph) 6
Monthly Financial Reports - April 2018 Trustee Tymick reported that the April 2018 monthly report will be presented in June. 21) VILLAGE PRESIDENT GALLAGHER President Gallagher reminded everyone of the 41 st annual Tower Trot on Saturday, May 26, 2018. Registration is now available and race day registration will be available at 7:00 a.m. at the Grand Avenue Community Center. The races will begin at 8:30 a.m. on Saturday. Registration is on track and Director Alden expects the usual 1,200 runners at this year's event. The Memorial Day Parade, which is conducted by VFW Post 1 0778, will begin promptly at 10 am on Monday, May 28, 2018. The parade will commence on Hillgrove Avenue and Prospect Avenue near the Western Springs Pool. All veterans, non-political community organizations, and scout units are invited to march. Bands from local schools will also be marching. A ceremony will be held at the Tower Green following the parade. President Gallagher acknowledged several Fenwick High School students in the audience who were in attendance as a requirement of their AP Government class. The students said keeping everyone safe is a key way govermnent should help citizens. 22) VILLAGE MANAGER VELKME No report. 23) VILLAGE ATTORNEY JURUSIK No report. 24) RF,CESS TO CLOSED SESSION FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION (5 ILCS 120/2(C)(11)) Trustee Tymick moved, seconded by Siffermann, To Recess To Closed Session For The Purpose Of Discussing Pending Litigation (5 ILCS 120/2(c)(1 1)) at 7:27 p.m. The motion passed on a roll call vote. Voting aye: Trustee Hansen, Tymick, Allen, Rudolph, Siffermann and Tyrrell. Voting nay: None. RECONVENE AND ADJOURN 7
Trustee Tymick moved, seconded by Tyrrell to return to adjourn at 7:43 p.m. The motion passed on a unanimous voice vote. Respectfully submitted, ff Bridget Mj Fitzgerald Village Clerk? - ffi 8