MINUTES REGULAR MEETING AYERSVILLE LOCAL BOARD OF EDUCATION MARCH 21, 2016 7:00 P.M. ROLL CALL Rick Baldwin, present David Kern, present Lanie Lambert, present Jessica Myers, present Dan Wagner, present Mr. Wagner led the Pledge of Allegiance and offered a moment of reflection. APPROVE MINUTES #17-16 It was moved by Myers and seconded by Kern to accept the minutes of the February 15, 2016 regular meeting of the Ayersville Local Board of Education. Roll call: Myers, Aye; Kern, Aye; Lambert, Aye; Baldwin, Aye; Wagner, Aye. RECOGNITION OF GUESTS The following visitors were present: Dave Brown, district resident Lois Brown, district resident Jenny Derringer, Crescent-News Burdette Cooper, district resident Kristen Zachrich, district resident PUBLIC PARTICIPATION There was none. CFO/TREASURER S REPORT/RECOMMENDATIONS Audit Update Mrs. Sharp informed the board that the audit is finished and will be filed with the Auditor of State s office by the March 31 deadline. The district received a clean audit.
Income Tax Renewal Mrs. Sharp discussed the steps required to put an income tax renewal on the ballot in November. She explained that a 1% traditional income tax is estimated to bring in $879,926. In FY15, the district actually received $895,431. If the district decided to switch to earned income, it would drop to approximately $765,747. With the Tangible Personal Property, the district is losing $165,000 in revenue this year. The district will lose an additional $165,000 next year. The years following that, it will decrease an additional $150,000 per year until TPP is phased out completely. In December, Mr. Diglia was invited to, and attended, a special Defiance County Commissioners meeting. Senator Cliff Hite and Representative Tony Burkley were in attendance. The purpose of the meeting was to express concerns on the part of the Commissioners, the City, and the County that a possible amendment to exclude Electric Generation Equipment from Public Utility Tangible Personal Property Tax would negatively affect many agencies, including schools. At this time no such bill has been proposed in the House or Senate. However, the language was a part of the most recent Budget Bill (HB 64) and was removed. This means there is a good possibility it could come up again in the future. This would only affect 18 of the 88 counties in the State, so for a majority of counties, it is a non-issue. Our district could lose almost $228,000 annually. Timeline for Income Tax Renewal placement on November ballot: The Resolution of Necessity for operating expenses in the amount of $875,000 will need to be passed. The income subject to the tax will be traditional. This will need to be presented at the June 27, 2016 board meeting for approval. It has to be filed by July 31, 2016. The second resolution will be presented for approval at the July 18, 2016 board meeting and has to be filed by August 10, 2016. Approve Consent Items #18-16 It was moved by Lambert and seconded by Kern to approve the following consent items: 1. Approve the financial reports, including the following: a. Investments, cash balances, cash reconciliation, check register, appropriations report. 2. Accept the following donations: a. $500 from the PTO for Ron Clark Academy professional development b. $250 from ProMedica Defiance Regional Hospital
c. $100 from Bob and Pat Vandemark to the athletic department d. $150 from Milo and Donna Crockett for the Hall of Honor e. $100 from Ken Zachrich to the Gerken-Shackow scholarship f. $1,000 from Bison Rapids Investments, LLC (DBA Buffalo Wild Wings) to sponsor the Victor Awards. g. Donations for the Washington DC trip: i. $40 from Scott Recker ii. $50 from Dan Miller iii. $100 from Brian Wehri iv. $120 from Kirstie Rafaniello v. $100 from Andy Wehri vi. $100 from Becky Unverferth vii. $100 from Diane Recker viii. $200 from Nancy Erhart 3. Creation of fund 007-9500 Athletic Hall of Fame to be used for revenue and expenses related to the Athletic Hall of Fame and Victor Awards. 4. Approve the following revenue adjustments and appropriation modifications: Revenue Adjustments: 007 Special Trust Increase $ 5,000.00 022 District Agency Increase $ 3,660.00 Appropriations: 007 Special Trust Increase $ 5,000.00 022 District Agency Increase $ 3,660.00 Mrs. Sharp noted that revenue to date was negative $668k compared to what was forecast due to not receiving a cash advance on real estate taxes this year. She assured the board that this will not be the case when the full taxes are received in March. Roll call: Lambert, Aye; Kern, Aye; Myers, Aye; Baldwin, Aye; Wagner, Aye. SUPERINTENDENT S REPORT/RECOMMENDATIONS Senior Citizen Breakfast Mr. Diglia reminded the board that the next senior citizen breakfast will be held on March 24 th at 8:30 a.m. in the cafeteria. Building Update Mr. Diglia provided the board with a packet that included the meeting agenda from the March 14, 2016 Core Team meeting, the financial update provided by Shook Touchstone, and the
prequalification criteria that Shook Touchstone would like to use for bidding purposes. The board discussed a date for the first community meeting. The decision was made to have it On April 26, 2016 at 7:00 p.m. in the auditorium. Mr. Diglia also noted that a few additional school tours took place at Ridgemont and Minster to see examples of 21 st Century Learning concepts. Amazing Shake Mr. Jones informed the board that the 8 th grade class will be participating in the Amazing Shake as part of the 8 th grade career exploration requirements. Community and business members will help train students on the importance of handshakes and eye contact. There will be 5 rounds with the final round being a surprise for the students that are finalists. This is a concept that came from the Ron Clark Academy. It is being sponsored by donations. Mr. Baldwin asked what grades the Ron Clark Academy taught. Mr. Jones stated that it was for 5 th through 8 th grade. Approve Consent Items #19-16 It was moved by Kern and seconded by Baldwin to approve the following consent items: 1. Approve recognizing First Insurance and Investments as the agent for optional student accident insurance for the 2016-2017 school year. 2. Approve offering summer school for high students in Physical Education, Health, and Speech. The course fees will be $80 per course. 3. Approve a trip for the Spanish III and IV students to Fort Wayne, Indiana on March 30, 2016. 4. Pursuant to RC 3313.17, approve the agreement with NWOESC to provide agreed-upon services. The effective date of the agreement is August 15, 2016 through June 15, 2017. 5. Approve commending the following winter athletes: Wrestling GMC Champions: Evan Guilford, Dakota Schweitzer and Darion Tracy Sectional Champion: Evan Guilford State Placed: Evan Guilford, 8 th Boys Basketball 1 st Team All-GMC: Dauson Dales 1 st Team All Northwest District: Dauson Dales Special Mention, All-Ohio: Dauson Dales
Girls Basketball 1 st Team All-GMC: Molly Hammersmith, Kyra Waldron GMC Player of the Year: Molly Hammersmith 1 st Team All-Northwest District: Molly Hammersmith Special Mention, All-Ohio: Molly Hammersmith Roll call: Kern, Aye; Baldwin, Aye; Myers, Aye; Lambert, Aye; Wagner, Aye. PERSONNEL RECOMMENDATIONS Approve Consent Items #20-16 It was moved by Lambert and seconded by Myers to approve the following consent items: 1. Approve the following non-certified individual to the supplemental contract as indicated below for the 2015-2016 school year, with pay as stipulated in the collective bargaining agreement: Tammy Johnston Assistant Track Coach 2. Approve Nancy McCann as a long-term substitute for the 2015-2016 school year. 3. Approve Char Ondrus as a Title I tutor for the2015-2016 school year to be paid $15.00 per hours, with hours as assigned by the superintendent. Roll call: Lambert, Aye; Myers, Aye; Baldwin, Aye; Kern, Aye; Wagner, Aye. OLD BUSINESS NEW BUSINESS There was none. There was none PRINCIPALS REPORTS Mr. Kuhlman reported on the following: quiz bowlers finished their season as GMC runner-ups; 70 units of blood were collected at the blood drive giving us enough collections to give a senior a $250 scholarship from the Red Cross; valedictorian
Justin Howard and salutatorian Katerina Betts have been chosen for the Class of 2016; Kylee Tressler won the Franklin B. Walter scholarship, and the musical Shrek was a great hit. Congratulations to the cast and crew for doing an awesome job. He also recognized the winter sports teams on a great season: Girls Basketball Team, Boys Basketball Team, Freshman Boys Basketball and Wrestling Team, specifically Evan Guildford for making the state tournament. Mrs. Hench reported on the following: Title I and 21 st Century held Family Literacy Night with approximately 50 students participating, and 2 nd and 6 th graders were tested for gifted identification with the results still pending. She also commended the elementary students that performed in the high school musical. She noted that the PTO carnival is coming up and the PTO is also working on a Mother/Son bowling event that will be held April 23, 2016. She stated that the Kindergarten Clinic is scheduled for Thursday, April 14, 2016 with 44 students currently registered. Potential kindergartners that miss the screening can be screened in the summer. BOARD MEMBERS COMMITTEE REPORTS AND COMMENTS AEF Kern: The board was encouraged to participate and AEF s $20 for 20 initiative. He also stated that their next meeting is next week. EXECUTIVE SESSION #21-16 It was moved by Myers and seconded by Kern for the board to enter into executive session to prepare for, conduct, or review negotiations or bargaining sessions with public employees. Roll call: Myers, Aye; Kern, Aye; Lambert, Aye; Baldwin, Aye; Wagner, Aye. The Board entered into executive session at 7:58 p.m. and exited from executive session at 9:18 p.m. ADJOURNMENT (9:18 p.m.) #22-16 It was moved by Kern and seconded by Baldwin to adjourn the March 21, 2016 regular meeting of the Ayersville Local Board of Education. Roll call: Kern, Aye; Baldwin, Aye; Lambert, Aye; Myers, Aye; Wagner, Aye.