REGULAR MEETING May 14, 2007 The Invocation was offered by Cathy Thigpen; the Pledge of Allegiance was led by Alexis Tibbetts. The School Board of Okaloosa County met in Regular Session on May 14, 2007, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach, Florida. PRESENT: Cathy Thigpen, Chairman Chuck Kelley, Vice-Chairman Cindy Frakes Howard Hill Rodney Walker Alexis Tibbetts, Superintendent C. Jeffrey McInnis, Esq., Attorney to the Board The Chairman called the meeting to order at 6:00 p.m. and welcomed visitors and presenters. APPROVAL OF AGENDA: Motion to approve the Agenda as amended was made by Mr. Hill, seconded by Mr. Kelley and carried unanimously Visitors: Correction to item #2 to the Niceville High School Varsity Academic Team; Item #5 was deleted. Committee and Staff Reports: Item #4 was deleted; added as Item #6, status report on the Baker land acquisition. Consent Agenda: #1 Minutes of Special Meeting of May 3, 2007; and Minutes of Student Disciplinary Hearings of April 23, 2007, to be tabled; added as item #2B, Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School; added as item #30A, Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School; added as item #30B, Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School; added as item #30C, Appropriation of District 2 School Board Member Capital Outlay Funds to Crestview High School; added as item #31, Revised application #17 for payment to Resort Builders, Inc., D/B/A Dalton Brothers Builders, in the amount of $40,075.00. Construction Program/Owner s Representative s Business: Added as item #5, Approval for a Pre-GMP in an amount not to exceed $50,000 for the Redstone Blvd. Extension under Task Order #15; added as item #6, Revised amount of $250,000 for the change order for Blue Water Elementary School project under Task Order #11; added as item #7, authorize the Construction TPM to use District annual contract bids in calculating the GMP for summer projects. Bids and Purchasing: Added as item #1, Addition of Food Items to RFB 08-B01; added as item #2, under RFB 07-B18 Price Increase of Copy Paper VISITORS: 1. The Ruckel Middle School 6 th Grade Academic Team was recognized as the State Champions in the Spring Knowledge Masters Competition. 70
The Chairman recessed the Regular Meeting at 6:15 p.m. for the scheduled Public Hearing. PUBLIC HEARING: The Chairman stated that the purpose of the hearing was to consider approval of revision of School Board Policy 4-32(D)(1), Expulsion of Students. The Chairman called for public comment on the revision of this School Board Policy regarding the expulsion of students; there was none. Motion to approve the revision of School Board Policy 4-32(D)(1) as recommended by the Superintendent was made by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit 07-305). The Chairman concluded the Public Hearing and reconvened the Regular Meeting at 6:17 p.m. VISITORS: 2. The Niceville High School Varsity Academic Team was recognized as the State Champions in the Spring Knowledge Masters Competition. 3. Mr. Mike Anderson was recognized as the recipient of the Florida Mentoring Partnership 2007 Award of Excellence. 4. Patti Bonezzi and staff were recognized for CHOICE IT Institute Certifications. The CHOICE IT Institute at Niceville High School achieved the highest passing rate in the nation on the Certified Internet Webmaster Test. 5. Deleted Presentation of funds from the Florida Division of Forestry to the Okaloosa County School Board. 6. Tommy Kranz was recognized for his service to the District as Chief Officer for Educational Support Services. PUBLIC DISCUSSION: No Request PERSONNEL APPOINTMENTS: 1. The Superintendent s recommendation for the appointment of Rita Scallan to the position of Chief Officer, Finance, was approved on a motion by Mr. Hill, seconded by Mrs. Frakes and carried unanimously (Exhibit 07-306). COMMITTEE AND STAFF REPORTS (Workshop Only): 1. Community Affairs/Grants Update, presented by Kaye McKinley (Exhibit 07-307) 2. In-County Travel paid for the period of April 5-18, 2007, presented by Patricia Wascom (Exhibit 07-308) 3. Out-of-County Travel paid for the period of April 5 18, 2007, presented by Patricia Wascom (Exhibit 07-309) 4. Deleted Financial status report, presented by Patricia Wascom 5. Report on Alternative Food Service Operations, presented by Tommy Kranz (Exhibit 07-310) 71
6. Status report on Baker Land Acquisition, presented by Tommy Kranz (Exhibit 07-311) CONSENT AGENDA: Motion to approve the Consent Agenda as amended was made by Mr. Hill, seconded by Mr. Walker and carried unanimously. 1. Minutes of School Board Meetings, as recommended by the Superintendent: A. Minutes of Regular Meeting of April 23, 2007, recommended for approval B. Minutes of Special Meeting of May 3, 2007; and Minutes of Student Disciplinary Hearings of April 23, 2007, recommended to be tabled. 2. Appropriation of District 4 School Board Member Capital Outlay Funds to the following schools, presented by Cathy Thigpen and recommended by the Superintendent for approval (Exhibit 07-312): A. Baker School in the amount of $13,204.52 for 181 student desks B. Crestview High School in the amount of $7500 for the automotive program 3. Appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for an LCD projector in the amount of $575.00, presented by Howard Hill and recommended by the Superintendent for approval (Exhibit 07-313). 4. Appropriation of District 1 School Board Member Capital Outlay Funds to the Information Technology CHOICE program for Adobe Transactional Licensing (TLP) CS3 Master Collection K-12 SITE in the amount of $9,780.00, presented by Cindy Frakes and recommended by the Superintendent for approval (Exhibit 07-314). 5. Payment of Invoices dated May 14, 2007, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 07-315). 6. Warrants in the amount of $22,252,735.83, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 07-316). 7. Acceptance of Donations, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 07-317). 8. Request Permission to Establish Six (6) Bank Accounts at The Bank of New York for the Certificates of Participation, Series 2007, Effective May 15, 2007, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 07-318). 9. Approval to close out capital projects in the amount of $7,395,582.47 in order to provide capital outlay funds for projects identified under the Facilities Review and which will be submitted to the School Board for approval at a later date, presented by Tommy Kranz and recommended by the Superintendent for approval (Exhibit 07-319). 10. Settlement Agreement with Brown & Brown, Inc., provider of services to companies which handled 401(k) retirement plans for the district from October 1998 through October 2001, in the amount of $1,632.99, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 07-320). 11. Allocation of Food Service Director position effective for the remainder of fiscal year 2006-2007 and future years, presented by Rita Scallan and recommended by the Superintendent for approval (Exhibit 07-321). 72
12. Approval of Administrative Training Plan, presented by Janie Varner and recommended by the Superintendent for approval (Exhibit 07-322). 13. Reappointment of Instructional Personnel for 2007-2008 Fiscal Year, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit 07-323). 14. Reappointment of Educational Support Personnel for the 2007-2008 Fiscal Year, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit 07-324). 15. Personnel Recommendations, presented by Mike Foxworthy and recommended by the Superintendent for approval: A. New Hire Report (Exhibit 07-325) B. Leave Requests (Exhibit 07-326) C. Transfer Report (Exhibit 07-325) 16. Employment Separations, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit 07-327). 17. Reinstatement of Sick Leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit 07-328): A. Linda Cavett, Student Intervention Services, 1.50 hours B. Shirley Chaney, Food Service, 23 hours C. Beverly Cole, Food Service, 3 hours D. Billy Cole, Ruckel Middle School, 75 hours E. Steve Combest, Baker School, 1 hour F. Robin Flippo, Mary Esther Elementary, 3.25 hours G. Yoland Larin, Plew Elementary, 18.75 hours H. Leroy McAllister, Mary Esther, Elementary, 30 hours 18. Approval of proposal to implement a before and after school child care program at Longwood Elementary for the 2007-2008 school year, presented by Marcus Chambers and recommended by the Superintendent for approval (Exhibit 07-329). 19. Approval to offer Geometry Honors course at Choctawhatchee High School for original credit during Summer 2007, presented by Jeff Palmer and recommended by the Superintendent for approval (Exhibit 07-330). 20. Volunteer Lists, presented by Kaye McKinley and recommended by the Superintendent for approval (Exhibit 07-331). 21. Agreement between the School Board of Okaloosa County and the School Board of Walton County, for provision of ESE services to certain Walton County students, presented by Guyla Hendricks and recommended by the Superintendent for approval (Exhibit 07-332). 22. Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start for the continuation of speech and language therapy for eligible prekindergarten children, presented by Guyla Hendricks and recommended by the Superintendent for approval (Exhibit 07-333). 23. Modification Agreement between the School Board of Okaloosa County and RehabCare Group East, Inc. for the provision of occupational and physical therapy services to eligible ESE students during the Extended School Year, presented by Guyla Hendricks and recommended by the Superintendent for 73
approval (Exhibit 07-334). 24. Request to advertise a public hearing for adoption of new School Board Policy 3-19, Animals on School Board Property, presented by Kaye McKinley and recommended by the Superintendent for approval (Exhibit 07-335). 25. Approval of weighted credit for Stagecraft IV performing arts course as requested by Fort Walton Beach High School, presented by Kaye McKinley and recommended by the Superintendent for approval (Exhibit 07-336). 26. Zoning Waivers, presented by Deputy Superintendents and recommended by the Superintendent for approval (Exhibit 07-337; see Zoning Waiver file). 27. Bids and Purchasing, presented by Rick Norris and recommended by the Superintendent for approval (Exhibit 07-338; see bid file for additional information): A. Approval of Bids and Purchasing Requests: (1) RFB 07-B33 Construction of Portable Stairs and Ramps awarded to McDaniel Associates of NWF, Inc., Fixed Prices and Morgan Development & Construction, Inc., Fixed Prices (2) Renewal of RFB 06-B04 Food Service Supplies & Equipment, Percentage Off Catalog Sales awarded to Anchor Equipment Co., Inc, Fixed Prices; Calico Industries, Inc., Fixed Prices, and Sysco Food Services of Central Alabama, Fixed Prices (3) Discovery Education, Sole Source, Elementary, Middle and High School License Renewal, Student Intervention Services, $24,600.00 B. Rejection of Bids and Purchasing Requests: None C. Service Agreements: (1) SA# 7-229, Patrick McGreevy, Provide a Two Day Training for Appropriate ESE Personnel, ESE Department, $5,400.00 (2) Amendment to Service Agreement #7-77, Dee Dee Watson, Choctawhatchee High School, $11,600.00 28. Request to appropriate additional funding for Okaloosa Online for the 2006-2007 school year, in the amount of $58,000, presented by Dr. Frank Fuller and recommended by the Superintendent for approval (Exhibit 07-339). 29. Addition of Glazier program (Adult Career and Technical Education Program) at Okaloosa Applied Technology Center, presented by Frank Fuller and recommended by the Superintendent for approval (Exhibit 07-340). 30. Appropriation of District 2 School Board Member Capital Outlay Funds to the following schools, presented by Chuck Kelley and recommended by the Superintendent for approval (Exhibit 07-341): A. Destin Elementary School in the amount of $8,864.95 for security cameras and monitors, and associated installation costs B. Elliott Point Elementary School in the amount of $7500 for painting the fascia C. Crestview High School in the amount of $7500 for their automotive program 74
31. Revised Application #17 for payment to Resort Builders, Inc. D/B/A Dalton Brothers Builders, in the amount of $40,075.00, presented by Rita Scallan and recommended by the Superintendent for approval (Exhibit 07-342). DISCUSSION AGENDA: 1. Consideration of School Improvement Plan Requests, Responses and Updates, presented by Deputy Superintendents and recommended by the Superintendent for approval: None CONSTRUCTION PROGRAM/OWNER S REPRESENTATIVE S BUSINESS: 1. Modification of Task Order No. 17 for a Pre-GMP for demolition of the current concession stand and construction of a concession stand and restrooms at Niceville High School Stadium, presented by Tommy Kranz and recommended by the Superintendent for approval (tabled 5-3-07). Motion to approve the Pre-GMP under Task Order #17 in an amount not to exceed $125,000 for the design of the replacement concession stand and additional restrooms between the football stadium and baseball field at Niceville High School, was made by Mr. Hill, seconded by Mr. Walker and carried unanimously (Exhibit 07-343). Mr. Hill commented that drainage site work was to be included. Mr. McInnis clarified that Construction item #1 listed on the agenda was tabled on 5/3/07 and that the item approved is a replacement item, which is the Pre- GMP document provided to the Board at this Meeting. 2. Motion to approve the use the capital outlay funds allocated to the District Wide Elementary School - BRAC School of $10,000,000 in 2009/2010 and $16,180,666 in 2010/2011 to fund other projects as part of the current year development of the Five Year Capital Outlay Plan was made by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit 07-344). 3. Motion to delete, via a change order, the following projects under the current Task Order #17 TPM Project List: Elliott Point Elementary - 2 classrooms; Ocean City Elementary - roof replacement; and Valparaiso Elementary - 6 classrooms; total budgeted funds allocated to these projects in 2008/2009 are $3,821,650, and to authorize the School Board Chairman and Superintendent to execute the change order prepared by Jacobs/Titan, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit 07-345). 4. Motion to delete from the Owner s Allowance under Task Order #17 the following projects: Oak Hill Elementary - 12 classrooms; and District Wide Teacher Planning Offices; total budgeted funds allocated to these projects in 2008/2009 are $4,800,000 and to authorize for the School Board Chairman and Superintendent to execute the change order prepared by Jacobs/Titan, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit 07-346). 5. Motion to approve the Pre-GMP in an amount not to exceed $50,000 for the Redstone Blvd. extension under Task Order #15, presented by Tommy Kranz and recommended by the Superintendent for approval, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit 07-347). 6. Motion to approve a revised total amount of $250,000 for the expansion of the 75
existing scope of construction work at Bluewater Elementary under Task Order #11 (previously approved 5/3/07), presented by Tommy Kranz and recommended by the Superintendent for approval, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit 07-296). 7. Authorization for the Construction TPM to use annual contract bids that the Purchasing Department has in place for construction services and materials in developing the GMP for summer projects was granted on a motion by Mr. Walker, seconded by Mr. Hill and carried unanimously. Mr. Walker stated that a Special Meeting for the purpose of approving the proposed GMP under Program No. 3, Task Order No. 17, which will expedite summer construction projects, has been called by the Chairman. Mrs. Thigpen noted that the Special Meeting is scheduled for May 22, 2007, at 9:00 a.m., at the School District Administration Building in Fort Walton Beach, Florida. INFORMATION TECHNOLOGY SEAT MANAGEMENT CONTRACT: None BIDS AND PURCHASING: 1. Motion to approve the a Addition of food items to RFB 08-B01, presented by Richard D. Norris and recommended by the Superintendent for approval, was made by Mr. Hill, seconded by Mrs. Frakes and carried unanimously (Exhibit 07-348). 2. Motion to approve under RFB 07-B18 the Price Increase of Copy Paper, presented by Richard D. Norris and recommended by the Superintendent for approval, was made by Mrs. Frakes, seconded by Mr. Hill and carried unanimously (Exhibit 07-348). ATTORNEY S BUSINESS: None SUPERINTENDENT S BUSINESS: 1. Out-of-State Student Field Trips (Exhibit 07-349) BOARD MEMBERS BUSINESS: Mrs. Frakes noted that Choctawhatchee High School Odyssey of the Mind Team will be participating in the World Cup competition in Lansing, Michigan. There being no further business, and upon motion being duly made and seconded, the meeting was adjourned at 6:50 p.m. Jan Crawford, Recorder ALEXIS TIBBETTS SUPERINTENDENT AND CORPORATE SECRETARY CATHERINE S. THIGPEN CHAIRMAN OF THE BOARD 76