Jefferson West USD #340 Minutes of July 13, 2015

Jefferson West USD #340 Minutes of July 13, 2015 I. CALL MEETING TO ORDER A. Organization of Board of Education for 2015-2016 The meeting was called to order by Vice President Scott Gibson at 7:00pm. Members present were: Amy Brooks, Scott Gibson, Don Knowles, Betty Majors, Dreana McClurg, Scott Myers, and John Thelen. Others present: Pat Happer, Superintendent; Amy Adams-Mitchell, Board Clerk; Pam Petesch and Jay Scott. 1. Election of Board of Education Officers for 2015-2016 a. President Motion made by McClurg, second by Brooks to nominate Scott Myers for Board President. Motion carried 5-2, Gibson, Knowles against. b. Vice President Motion made by Brooks, second by Myers to nominate Dreana McClurg for Board Vice President. Motion carried 6-1, Gibson against. 2. Appointments for Board Operations for 2015-2016 a. Clerk of the Board: Amy Adams-Mitchell b. Treasurer: Marcia Ricklefs c. Attorney: Larry Mears d. Deputy Clerk: Dayna Lloyd Motion made by Gibson, second by McClurg to approve the appointments for board operations as presented and listed above. Motion carried 7-0. B. Comments from Patrons and Guests- none C. Communications- none APPROVE AGENDA Motion made by Gibson, second by McClurg to amend the agenda as presented, adding item C under Board Issues, Copy Machines. Motion carried 7-0. II. APPROVAL of CONSENT AGENDA Motion made by McClurg, second by Brooks to change past procedures when collecting fees, and that all money collections will be centralized through the building offices. Motion carried 7-0. Motion made by Gibson, second by McClurg to approve the consent agenda as amended (collection language added) and listed; resolutions, approvals, and appointments. Motion carried 7-0. III. CONSENT AGENDA A. Approval of Minutes of June 22, 2015 B. Approval of Claims for Payment, Bldg & Treasurer s Rpt C. Resolution to Establish Meeting Dates & Times (KSA 72-8205) D. Appointment KPERS Designated Agent (KSA 74-4902(6)) Amy Adams-Mitchell E. Appointment of Food Service Rep & Hearing Officer Pat Happer F. Appointment of Impact Aid & PL874 Rep Pat Happer G. Appointment of Coordinator for Homeless Duties Pat Happer H. Appointment of Title VI and VII Compliance Coordinator - Pat Happer

I. Appointment of Attendance & Compliance Officers Pat Happer & All Administrators J. Appointment of Title IX Compliance and Hearing Officer Pat Happer K. Appointment of ADA & Section 504 Compliance Hearing Officer Pat Happer L. Appointment for Depository of District Funds Denison State Bank (KSA 9-1401) M. Appointment of Official Newspaper Valley Falls Vindicator (KSA 64-101) N. Approval of Adoption of 1,116 Hour Calendar (KSA 72-1106) O. Resolution to Establish Petty Cash Levels (KSA 72-8208) P. Appointments of Authorized Designated Signatures Q. Approval of Credit Card Limits and Charge Accounts as presented R. Approval for Reimbursement of Employee Physical Exams $25 S. Approval to Establish Mileage Reimbursement (KSA 75-3203a) $0.56 cents T. Resolution for Destruction of Records (KSA 72-5369) U. Approval of Early Payment of Claims (KSA 12-105b) V. Resolution to Rescind all policy action from previous year and Adopt current written policy W. Resolution to Adopt GAAP Waiver (KSA 72-1120a) X. Resolution to Establish All Activity Funds (KSA 72-8208a) see attached Y. Establish Student Textbook/Curriculum Fees as collected during enrollment (KSA 72-4141) Z. Establish MS Class Fees see attached AA. Establish HS Class Fees see attached BB. Establish Athletic Participation Fees see attached CC. Establish Academic Participation Fees see attached DD. Establish Summer School Fees see attached EE. Establish Driver s Ed Fees see attached FF. Establish District Athletic Pass Fees see attached GG. Establish Ballfield Advertising Fees see attached HH. Establish New Classroom Fees see attached II. Approval of Attorney Service Provider Fees JJ. Resolution to Establish Home Rule Student Fees and Building Accounts for 2015-16 New and or increased fees are in red By direction of the Board all Enrollment fees, Class fees, Athletic Fees, and Academic Fees for students listed below are to be Collected by the office at the time of enrollment. Teachers may continue to collect field trip fees etc., throughout the year. Meal Prices 2015-16 2015-16 JWES K-5 Breakfast $1.60 Reduced.30c JWES K-4 Lunch $2.60 Reduced.40c JWMS 6-8 Breakfast $1.70 Reduced.30c JWMS 5-8 Lunch $2.60 Reduced.40c JWHS 9-12 Breakfast $1.70 Reduced.30c JWHS 9-12 Lunch $2.70 Reduced.40c Adult Breakfast $2.05 Adult Lunch $3.60 Milk.50c Milk.50c Textbook/Curriculum Fee $75 ES Class Fee: Music Recorder $5

MS Class Fees: Art $15 PE $15 Photography $25 HS Class Fees (per class): ipad Protection, $50 Art $15 Ag Mechanics/Welding Shop fee $25 Entrepreneurial Class fee (FACS) - $25 PE $15 Science Explorations $20 FACS $10 ipad Protection Fee $50 for 8 th Grade students only Photography $35 Advanced Photography $35 Food Science fee (FACS) - $25 Athletic Fees: MS $35 per sport (FB, VB, XC, WR, BKB, TR); $175 max HS $45 per sport (FB, VB, XC, WR, BKB, TR, SB, BS); $225 max HS $35 golf District Athletic Passes: Adult Annual Pass $70 Card good for all home regular season athletic events at both the High School & Middle School Middle School only events card $35 High School only events card $50 Student Annual Pass $40 Card good for all home regular season athletic events at both the High School & Middle School Middle School only events card $25 High School only events card $35 HS Academic: Debate $15 Forensics $15 Scholars Bowl $15 National Honor Society $10 Summer School Fees HS: $75 Credit Recovery; $25 Course Completion; $150 Out of district Drivers Education $150 Authorize Activity Accounts (KSA 72-8208a) Elementary School Building Activity Funds: Art Event/Activity Book Fair-Librar Field Trip Booster Club KDG Snack Music Fund Petty Cash Pre-School Snack Vending Machines Yearbook Middle School District Activity Funds: Athletics Athletics Participation Sales Tax Middle School Classroom Fee Funds: Art/Photography Band Home Economics JW Plus FCCLA Sales Tax Vocal Technology/Shop Yearbook Middle School Fee Funds: Students Vending Machines Book Fair-Library

High School Student Activity Funds: Art FCA Band FCCLA Cheerleader FFA Debate Forensics Drama Foreign Language FBLA Lakeside NHS SADD Scholars Bowl Spanish Stuco StudentVending Weststeppers Freshman Sophomore Junior Senior High School Building Activity Funds: Athletics Musical Field Trips Magazine Sales Donations/Fund Raiser/Misc. Yearbook Counselor High School District Funds: Band Revolving Athletics Participation Textbook PE Uniforms High School Fee Funds: Art/Photo Shop Fees Library Calc/Locks/Wkbks FAC s Fees Mileage Reimbursement: 56 cents per mile Substitute Teacher rate: $85 Banner Advertising: $125 Profit, $75 Non-profit Stadium Scoreboard Advertising: $875 five years, $200 one year Physical Reimbursement for bus drivers: $25 V. BOARD ISSUES A. Keystone Learning Center Representative and Alternates To be determined with all other members as alternates, as needed Motion made by McClurg, second by Brooks to appoint Gibson to be designated as the board representative for Keystone, with all other members as alternates, as needed. Motion carried 7-0. B. Year End Fund Balances C. Copy Machines It was requested to get the following six items of information for comparison: function of machines, price, service expectations, history of service with other clients, learning curve for staff, and terms of the contract. VI. VII. STUDENT ISSUE - none FACILITIES/EQUIPMENT/PLANNING A. Disposition of Old & Unused Equipment Motion made by Gibson, second by McClurg to approve the recommendation to dispose of the items as presented. Motion carried 7-0. B. Summer Projects Update Mr. Happer gave the board an update on the summer work projects that were being completed during the summer, including parking lot repairs.

VIII. PERSONNEL (Executive Session KSA 75-4319) Motion made by Gibson, second by McClurg to adjourn to executive session per KSA 75-4319, for ten minutes to discuss matters of non-elected personnel inviting Mr. Happer. Motion carried 7-0. The board returned to open session at 7:42pm. Motion made by Myers, second by McClurg to continue executive session, including Mr. Happer, for an additional five minutes. Motion carried 7-0. The board returned to open session at 7:57pm. A. Personnel Update B. Resignations Motion made by Gibson, second by Brooks to accept the resignation as presented from Larry Kennedy for HS Language Arts. Motion carried 7-0. C. Contracts Motion made by Gibson, second by Brooks to approve the recommendation for contract as presented with Jeff Stuart for HS Language Arts. Motion carried 7-0. Motion made by Gibson, second by Brooks to approve the recommendation for contract as presented and listed for misc supplementals: FB- Steve Johnson, Doug Sidener, Dan Hypse, Jake Farrant, Chris Powers; VB Chad Jackson, Josie Sands; XC Mary Williams; Asst Golf, Larry Deiter; GBKB- John Malloy; HSBBKB Ryan West, David Dean, Andrew Meyer; Asst Golf, Darin Lawhorn; Weights Steve Johnson; Homecoming Deb Downing; Musical Ed dizerega, Dawn Reed; PDC Lisa Sage, Robin Buss, Jan Wells; NCA Robin Buss, Phil Korb; Counselor Extd Phil Korb, Jan Leonard; FFA Extd Steve Buss; FCCLA Extd Leslie Abbott; FB Justin Schwinn, Phil Korb, Clay Mayer; VB Robin Buss, Pam Clark; XC Mary Williams, Dave Petesch; GBKB Jay Jackson, Mark Ralston; BBKB- Justin Schwinn, Dan Hypse; Weights Justin Schwinn; ES Music Jenny Ramsey. IX. NEGOTIATIONS (Executive Session KSA 75-4319) Motion made by Gibson, second by McClurg to adjourn to executive session per KSA 75-4319, for twenty minutes, after a five minute break, to discuss negotiations, inviting Mr. Happer. Motion carried 7-0. The board returned to open session at 8:25pm. Motion made by McClurg, second by Brooks to continue executive session for an additional ten minutes, including Mr. Happer. Motion carried 7-0. The board returned to open session at 8:35pm. Motion made by Gibson, second by Knowles to continue executive session for an additional ten minutes, including Mr. Happer. Motion carried 7-0. The board returned to open session at 8:45pm. Motion made by Myers, second by Brooks to continue executive session for fifteen minutes, including Mr. Happer. Motion carried 7-0. The board returned to open session at 9:00pm. X. SUPERINTENDENT UPDATE A. ES Commons/Lunchroom Roof B. Vehicles C. Budget D. Keystone Teacher Contracts Mr. Happer gave the Board updates on items listed above.

XI. ADJOURN The meeting was adjourned by newly elected Board President Myers at 9:15pm. Amy Adams-Mitchell, Board Clerk Dr. Scott Myers, Board President