MINUTES REGULAR MEETING OF THE BOARD OF EDUCATION SULLIVAN COUNTY BOARD OF COOPERATIVE EDUCATIONAL SERVICES Tuesday, July 14, 2015 The meeting of the Board of Education of the Sullivan County Board of Cooperative Educational Services was held in the Administration Building, Conference Room #1, 6 Wierk Avenue, Liberty, NY 12754, the meeting was called to order by the Board President at 6:20 PM. ROLL CALL UPON THE ROLL BEING CALLED, THE FOLLOWING WERE PRESENT: BOARD MEMBERS: Carol Park Frank Conklin Ken Hilton Linda Berkowicz Linda Fisk Simmie Williams ALSO IN ATTENDANCE: Charles Khoury, Susan Schmidt, Linda Oehler-Marx, Keith Menges, Debra Fuchs Nadeau, Jennifer DeFrank, Donna Bright ADDITIONAL STAFF/COMMUNITY/GUESTS PRESENT: Staff: Megan Becker Community: None Guests: None Call to Order The meeting was called to Order by President, Ms. Linda Berkowicz at 6:20 PM. Public Forum No public was present. Adoption of Consent Agenda On a motion by Simmie Williams, seconded by Frank Conklin, the Sullivan BOCES Board of Education approves the consent agenda as recommended: Approval of Meeting Meetings - June 14, 2015 Regular Meeting Minutes and June 25, 2015 Special Meeting Minutes BE IT RESOLVED the Board of Education approves the minutes of the June 16, 2015 Regular Meeting and June 25, 2015 Special Meeting of the Board of Education. 2015-2016 Resolutions for the Delaware-Chenango-Madison-Otesgo BOCES Cooperative Purchasing Service and Generic Resolution BE IT RESOLVED the Sullivan BOCES Board adopts the 2015-2016 Resolutions for the Delaware- Chenango-Madison-Otesgo BOCES Cooperative Purchasing Service for Cooperative Purchasing, Food and Cafeteria Supplies and the Generic Resolution. Page 1 of 10
Attachment A Page 2 of 10 RESOLUTION OF BOARD OF EDUCATION COOPERATIVE PURCHASING SCHOOL YEAR 2015-2016 The Cooperative Purchasing Service is a plan of a number of public school districts in the Delaware-Chenango-Madison- Otsego BOCES Area in New York, to bid jointly equipment, supplies and contract items, and The Sullivan County BOCES named below is desirous of participating with other districts in the Delaware-Chenango-Madison- Otsego BOCES in the joint bidding of the items mentioned above as authorized by General Municipal Law, Section 119-o, and The BOCES named below wishes to appoint the Delaware-Chenango-Madison-Otsego BOCES to advertise for bid, accept, tabulate bids and award bids on their behalf; therefore BE IT RESOLVED, That the Board of Education of the Sullivan County BOCES listed below hereby appoints the Delaware-Chenango-Madison- Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and, That the Board of Education of the Sullivan County BOCES listed below authorizes the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and, That the Board of Education of the Sullivan County BOCES listed below agrees to (1) assume its equitable share of the costs of the Cooperative Bidding; (2) abide by majority decisions of the participating districts; (3) abide by the Award of the BOCES Board; (4) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s). RESOLUTION OF BOARD OF EDUCATION GENERIC SCHOOL YEAR 2015-2016 Attachment B It is a plan of a number of public school districts in the Delaware-Chenango-Madison-Otsego BOCES Area in New York, to bid jointly equipment, supplies and contract items, and The Sullivan County BOCES named below is desirous of participating with other districts in the Delaware-Chenango-Madison- Otsego BOCES Area in the joint bidding of the items mentioned above as authorized by General Municipal Law, Section 119- o, and The BOCES named below wishes to appoint a committee made up of participating schools to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids and providing the information to their Board of Education who will make the awards; therefore BE IT RESOLVED, That the Board of Education of the Sullivan County BOCES listed below hereby appoints the Delaware-Chenango-Madison- Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications and, That the Board of Education of the Sullivan County BOCES listed below authorizes the above committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned items, and,
That the Board of Education of the Sullivan County BOCES listed below agrees to (1) abide by majority decisions of the participating districts on quality standards; (2) that it will award contracts based on information provided from the bid; (3) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s). RESOLUTION OF BOARD OF EDUCATION FOOD and CAFETERIA SUPPLIES SCHOOL YEAR 2015-2016 Attachment C It is a plan of a number of public school districts in the Delaware-Chenango-Madison-Otsego BOCES Area in New York, to bid jointly Cafeteria supplies including but not limited to food and paper items, and The Sullivan County BOCES named below is desirous of participating with other districts in the Delaware-Chenango-Madison- Otsego BOCES Area in the joint bidding of the commodities mentioned above as authorized by General Municipal Law, Section 119-o, and The BOCES named below wishes to appoint a committee made up of participating schools to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids and awarding bids and reporting the results to the schools; therefore; BE IT RESOLVED, That the Board of Education of the Sullivan County BOCES listed below hereby appoints the Delaware-Chenango-Madison- Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and, That the Board of Education of the Sullivan County BOCES listed below authorizes the above committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and, That the Board of Education of the Sullivan County BOCES listed below agrees to (1) assume its equitable share of the costs of the Cooperative Bidding; (2) abide by majority decisions of the participating districts on quality standards; (3) that it will award contracts according to the recommendations of the committee; (4) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s). Policy Review - 2nd Reading and Approval BE IT RESOLVED the Board of Education adopts the following revised policies: Personnel - Health Examinations - #5140 Personnel - Health Insurance - #5320 Ice Cream Bid Award BE IT RESOLVED, the Sullivan County BOCES Board of Education hereby awards the DCMO BOCES Ice Cream Bid #2015-125 to Gillette Ice Cream per the DCMO BOCES Bid Analysis for Ice Cream products for the 2015-2016 School Year. Page 3 of 10
Milk Bid Award BE IT RESOLVED, the Sullivan County BOCES Board of Education hereby awards the DCMO BOCES Milk Bid #2015-125 to Balford Farms, 4 Manhattan Drive, Burlington, NJ per the DCMO BOCES Milk Bid Analysis for dairy products for the 2015-2016 School Year. Financial Matters Approval of the Treasurer's Reports On a motion by Linda Fisk, seconded by Frank Conklin the Board approves the Treasurer's Report with balances ending May 31, 2015. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6-0 Deputy Superintendent Report Summer Project Update Susan Schmidt stated that the summer projects are in full swing and everything looks very nice. The Early Childhood program has been moved back to campus from the Liberty Elementary School, Auto Shops floors have been painted, the CTE Asst. Principal s office has been renovated and the transportation coordinator has been moved in her new office space. Other projects in the works include, painting classrooms, offices and hallways at RPEC, renovating the Precision Machinery classroom, replacing floor tiles as well as ceiling tiles in various locations throughout the RPEC campus and infrastructure wiring work to be completed in the A & B wings. Fixed Assets Appraisal Ms. Schmidt stated that Sullivan BOCES is now insured by the New York State Insurance Reciprocal (NYSIR). Moving to NYSIR saved the BOCES several thousand dollars in the 2015-16 year. NYSIR offers a fixed asset appraisal and the BOCES will be taking advantage of this service and will be coordinating a fixed asset inventory including an updated building appraisal. The appraisal project will be starting in the next few weeks and will continue into the fall. Claims Audit Report The Board of Education reviewed the Claims Audit Report for June 2015. Personnel Matters Ms. Megan Becker, newly hired White Sulphur Springs Principal, was introduced to the Board by Debra Fuchs Nadeau. Ms. Becker was a Special Education Teacher at the Monticello CSD for 12 years and she ran the Summer School Program for the past 2 years. The Board welcomed Ms. Becker! The Board President and the Interim District Superintendent read to the Board a letter from Mr. Charles Wyant, CSEA President, asking the Board to reconsider the approval of the termination of a staff member. Approval of Personnel Matters On the recommendation of the Interim District Superintendent and a motion by Kenneth Hilton, seconded by Linda Fisk, the Board approves the following personnel matters: LEAVES OF ABSENCE On the recommendation of the District Superintendent, the Board approves the following Leaves of Absence: Sharon Erdman Teaching Assistant effective April 7, 2015 through June 25, 2015 FMLA Emma McKay-School Psychologist effective October 1, 2015 through January 14, 2016 (change of effective date) Page 4 of 10
TERMINATION On the recommendation of the District Superintendent, the Board approves the following Termination: Mary Nelson Senior Typist effective July 15, 2015 RESIGNATIONS On the recommendation of the District Superintendent, the Board approves the following Resignations: Angela Mueller-Account Clerk Typist effective July 31, 2015 Linda Oehler-Marx-Director of Instructional Support Services effective August 19, 2015 Jennifer Hollingshead-Teacher on Assignment (Arts in Ed Program Assistant) effective June 30, 2015 On the recommendation of the District Superintendent, the Board approves the following Resignations: Katherine Hemmer-Technical Data Specialist effective August 15, 2015 RETIREMENT RESIGNATION On the recommendation of the District Superintendent, the Board approves the following Retirement Resignation: Elaine Srokosz-Teacher of the Blind/Visually Impaired effective January 2, 2017 ADMINISTRATIVE APPOINTMENT On the recommendation of the District Superintendent, pursuant to Section 3012 of the Education Law: Name: Susan Teeple Position: Coordinator of Instructional Technology and Arts in Education Tenure Area: Administrative/Coordinator of Instructional Technology and Arts in Education Certification: School District Leader-Professional; School Building Leader-Initial; Business and Marketing- Professional Degree: Master s Salary: $77,500 Effective: July 2, 2015 Probationary Four Years Period: Tenure Date: July 2, 2019 Replacing/New: F/P Status: Current Employee Special Notes: Restructure of Department APPOINTMENTS On the recommendation of the District Superintendent, the Board approves the following Appointments: Name: Phyllis Bury Position: Typist (.4) Probationary Period: Six Months Unit: CSEA Appointment Type: Probationary Effective: July 6, 2015 Salary: $9,927.60 ($24,819 pro-rated to.4) Replacing/New: New F/P Status: Current Employee Special Notes: Name: Megan Becker Position: Special Education Principal (Per Diem) Probationary Period: N/A Effective: July 1, 2015 through July 19, 2015 Salary: $395.83/day ; $49.48/hour Replacing/New: K. Whiteman F/P Status: Full Clearance Special Notes: Per Diem until FT contract effective July 20, 2015 Name: Matthew Fagan Position: Teacher on Assignment PT Salary: $175/student Replacing/New: F/P Status: Current Employee Special Notes: Online teacher for BYU (Social Studies) Name: Deborah Keane Position: Teacher on Assignment PT Page 5 of 10
Salary: $175/student Replacing/New: F/P Status: Current Employee Special Notes: Online teacher for BYU (Science) Name: Dorothy Grecco Position: Teacher on Assignment PT Salary: $175/student Replacing/New: F/P Status: Current Employee Special Notes: Online teacher for BYU (English) Name: Mona Bogan Position: Teacher on Assignment PT Salary: $175/student Replacing/New: F/P Status: Current Employee Special Notes: Online teacher for BYU (Math) Name: Michael Cerullo Position: Teacher on Assignment-Regents Scoring Probationary Period: N/A Effective: June 17, 2015 to June 30, 2015 Salary: $500/day Replacing/New: F/P Status: Returning Employee Special Notes: Science regents regional scoring not to exceed 3 days Name: Carole Diehl Position: Teacher on Assignment-Educational Consultant (regional science &STEAM) Salary: $200/day; $400/day ; $500/day Replacing/New: F/P Status: Current Employee Special Notes: $200 Planning/attending conferences not to exceed 10 days; $400 facilitating science scoring not to exceed 10 days ; $500 presenting workshops and facilitating leadership groups not to exceed 8 days Name: Jane Hernandez Position: Teacher on Assignment-Educational Consultant (Social Studies Regional Inquiry Initiative) Salary: $200/day; $400/day ; $500/day Replacing/New: F/P Status: Current Employee Special Notes: $200 for conference/meetings not to exceed 12 days ; $400 leading scoring of SS regents not to exceed 6 days; $500 to lead inquiry writing/review sessions & provide in-district implementation support not to exceed 25 days Name: Patrick Killian Position: LAN Tech PT Probationary Period: N/A Effective: June 6, 2015 to August 11, 2015 Salary: $21.29/hour Replacing/New: F/P Status: Current employee Special Notes: Temporary summer work Name: Carla Dworetsky Position: Teacher on Assignment Probationary Period: N/A Effective: July 1, 2014 to June 30, 2015 Salary: $1600 Stipend Replacing/New: F/P Status: Current Employee Special Notes: StarLab Trainer On the recommendation of the District Superintendent, the Board approves the following Appointments: Name: Jane Woods Position: Teacher on Assignment-Educational Consultant (Alternate Assessment) Salary: $200/day; $400/day ; Replacing/New: F/P Status: Current Employee Special Notes: $200 for planning and attendance at state wide meetings not to exceed 15-20 days ; $400 for Page 6 of 10
Alternative Assessment county-wide coordination not to exceed 20-25 days Name: Nicole Gallo Position: School Improvement Math Content Specialist PT Probationary Period: N/A Effective: July 1, 2015 through August 31, 2015 Salary: $34.97/hour Replacing/New: F/P Status: Current employee Special Notes: Summer Work-not to exceed 20 days per summer INSTRUCTIONAL APPOINTMENTS On the recommendation of the District Superintendent, pursuant to Section 3014 of the Education Law and in compliance with Part 30.3 of the Rules of the Board of Regents, the Board approves the following instructional probationary appointments. The expiration date of a building principal or classroom teacher s probationary appointment is tentative and conditional only. Except to the extent required by the applicable provisions of Section 3012 of the Education Law, in order to be granted tenure the principal or teacher must receive composite or overall annual professional performance review ratings pursuant to Section 3012-c and/or 3012d of the Education Law of either effective or highly effective in at least three (3) of the four (4) preceding years, and if the principal or teacher receives an ineffective composite or overall rating in the final year of the probationary period the principal or teacher shall not be eligible for tenure at that time. Name: Tara Kratz Position: Teaching Assistant Tenure Area: Teaching Assistant Certification: Teaching Assistant Level I Degree: Associate s Salary: $14,957 Effective: September 1, 2015 Probationary Four Years Period: Tenure Date: September 1, 2019 Replacing/New: Replacement/Retiree F/P Status: Current Employee Special Notes: Name: Justin Larkin Position: Teaching Assistant Tenure Area: Teaching Assistant Certification: Teaching Assistant Level I Degree: Bachelor s Salary: $14,957 Effective: September 1, 2015 Probationary Four Years Period: Tenure Date: September 1, 2019 Replacing/New: Replacement/Retiree F/P Status: Current Employee Special Notes: Name: Susann Yupanqui Position: Teaching Assistant Tenure Area: Teaching Assistant Certification: Teaching Assistant Level I Degree: N/A Salary: $14,957 Effective: September 1, 2015 Probationary Four Years Period: Tenure Date: September 1, 2019 Replacing/New: Replacement/Retiree F/P Status: Current Employee Special Notes: SUMMER SCHOOL APPOINTMENTS On the recommendation of District Superintendent, the Board approves the following Summer School Appointments: Academic Summer School-Liberty Central School Summer School schedule July 6, 2015 - August 13, 2015 Teacher rate: $1700/session (max of 3) or $212.50/day max-(per Diem) or $35.42/hour Sub Teacher: $70.83/session Driver Education Teacher: Additional classes @ $90.00/class not to exceed $450.00* Teacher-Library: $212.50/day Teaching Assistant $2770/full day (3 sessions) Office Aide: $2,627/summer school session or $18.24/hour (adjusted rate to reflect six hours/day) Proctor rate: $28.78/hour for Teachers or $19.11/hour for Teaching Assistants Scorer rate: $28.78/hour Page 7 of 10
NAME POSITION #1 POSITION #2 POSITION #3 POSITION #4 FINGERPRINT STATUS Laurie Santulli Driver Ed Teacher N/A N/A N/A Returning employee Caryn Decker Librarian N/A N/A N/A Full Clearance Michael Teacher N/A N/A N/A Returning employee Hazelnis Michelle Teacher N/A N/A N/A Full Clearance Sheerer Alexander Teacher N/A N/A N/A Full Clearance Ellingwood Whitney Vitale Substitute Teacher N/A N/A N/A Current Employee BOCES Summer School-WSS Summer School schedule July 6 - August 14, 2015 NAME Rate POSITION #1 FINGERPRINT STATUS Barbara Smith $8200 Teacher Current employee Teresa Barry $15.99/hour Food Service Helper Current employee Janine Roser $12.30/hour Food Service Helper Current employee Nikki Revier $36.44/hour Substitute Teacher Current Employee Whitney Vitale $36.39/hour Substitute Teacher Current Employee NAME Rate POSITION #1 FINGERPRINT STATUS Kristen Woods $37.97/hour Substitute Teacher Current Employee Laure Valentine $8200 Speech Therapist Full Clearance Mia Thorne $2451 Teacher Aide Current Employee CHANGES IN APPOINTMENT On the recommendation of District Superintendent, the Board approves the following changes in Appointment: Heather Lawton Personnel Specialist change to Permanent CS status effective June 18, 2015 Gail Antizzo-Account Clerk Typist change in end date of temporary appointment to August 1, 2015 Nicole Gallo-School Improvement Math Specialist salary change $52,448 BA-5 Colleen Costanzo-School Counselor (Elementary Grant) salary change to $50,307 effective 9/1/15; $33.54/hour effective July 6, 2015 through August 31, 2015 TERMINATION OF SUMMER SCHOOL APPOINTMENTS On the recommendation of the District Superintendent, the Board approves the following Termination of BOCES Summer School Appointments no longer needed: Jessica Stanton Latoya Williams Cindy Amthor Tenure Appointments On the recommendation of the Interim District Superintendent and a motion by Kenneth Hilton, seconded by Linda Fisk, the Board of Education approves the following tenure appointment: Page 8 of 10
Susan Teeple-Model School Program Coordinator in the Instructional Support Services in the Integration of Technology into Instructional Practices tenure area effective July 1, 2015. On the recommendation of the Interim District Superintendent and a motion by Kenneth Hilton, seconded by Linda Fisk, the Board of Education approves the following tenure appointment: Eric Hoff-Health Teacher in the Health tenure area effective September 28, 2015. Action/Discussion Items Excess The Multi-Occupations Building On the recommendation of the Deputy Superintendent and a motion by Simmie Williams, seconded by Frank Conklin, the Board of Education approves the excess and disposal of the Multi-Occupations Building (double wide trailer) located on the Rubin Pollack Education Center Campus on Ferndale-Loomis Road, Liberty, New York. Bid Award Outdoor Fiber Cable Installation Project On a motion by Kenneth Hilton, seconded by Linda Fisk the Board approved the following: BE IT RESOLVED, the Board of Education awards the Outdoor Fiber Cable Installation Project to Bedik Communications, Inc., P.O. Box 271, Mountaindale, NY 12763 in the amount of fifty-five thousand, sevenhundred and thirty-six dollars ($55,736.00). District Superintendent Report Dr. Khoury announced that the BOCES has an approved APPR plan; the plan was approved on June 25, 2015 by NYSED. The plan will be posted on the BOCES website. Sullivan County School Districts have applied for a P-Tech Grant Board Member Comments The Board gave Linda Oehler-Marz well wishes and stated she will be missed. Kenneth Hilton stated that he returned from the Rural School Conference in Cooperstown and he will prepare a report and submit it to the Board very soon. Meeting Schedule BOCES Regular Meeting - August 18, 2015 The Regular meeting of the Sullivan BOCES Board will be held Tuesday, August 18, 2015 beginning at 6:00 PM in the Sullivan BOCES Administration Building, 6 Wierk Avenue, Conference Room #1. BOCES Special Board Member Election - July 29, 2015 Special Election to elect Mrs. Susan Horton, Monticello CSD Representative, to the BOCES Board of Education. Page 9 of 10
Call for Executive Session Motion to Enter into Executive Session On a motion by Kenneth Hilton, seconded by Linda Fisk the Board of Education entered into Executive Session at 6:50 PM for the purpose of discussing a personnel matter of a particular person or person. Motion to Return to Regular Session On motion by Simmie Williams, seconded by Kenneth Hilton the Board of Education returned to Regular Session at 7:04 PM. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6-0 No Action was taken. Adjournment On a motion by Carol Park, seconded by Kenneth Hilton, the meeting of the Sullivan County BOCES Board of Education adjourned at 7:05 PM. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6-0 Respectfully submitted, Donna L. Bright, Clerk of the Board Page 10 of 10