A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ken D. Elston, Ian T. Lovejoy, and Pamela J. Sebesky; Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney Martin R. Crim, Chief of Police Douglas W. Keen, Fire and Rescue Chief Rob Clemons, Fire Marshal James Hartnett, Emergency Management Planner Amelia Gagnon, Economic Development Director Patrick J. Small, Finance and Administration Director Paul York, Utilities Director Tony Dawood, Public Works Director Steven Burke, Refuse and Recycling Coordinator Monica Boehringer, Communications Manager Patty Prince, Social Services Director Ronald King, Services Program Manager Melanie Trabosh, Social Worker Frankie Christopher, and General Registrar Susan N. Reed. Mayor Parrish called the meeting to order at 5:30 p.m. and delivered the invocation. The Manassas City Police Department Honor Guard presented Colors as the Mayor led those present in the Pledge of Allegiance. Council Member Mark D. Wolfe joined the meeting at 5:35 p.m. Community and Staff Presentations Chief Keen announced and introduced the Employees of the Month for December 2016, January 2017, and January 2017 from the Manassas City Police Department; recognized for their tremendous efforts were Officers Luis Armas, Jonathan Casteline, and Juan Armas. Chief Keen announced and introduced Officer Alexander, who was selected by her peers as the Manassas City Police Department s 2016 Employee of the Year. Officer Alexander will be honored at the annual luncheon sponsored by the Rotary Club on May 17, 2017. Mayor Parrish called for a recess at 5:52 p.m. Mayor Parrish reconvened the meeting at 5:57 p.m. Vice Mayor Aveni read and presented to Brad Marshall, President of the Prince William County Bar Association, a Proclamation proclaiming May 1, 2017 as Law Day in the City of Manassas. Council Member Sebesky read and presented the Child Abuse Prevention Proclamation to Ronald King, Social Services Director, and members of staff at Social Services who work with children and members of the community. Monica Boehringer, Refuse and Recycling Coordinator, announced and introduced the 2017 Earth Day Poster Contest Winners and presented each student with a medal, gift cards, and gardening kits. Isabelle Calvillo, age 8 from Weems Elementary, received the bronze medal; Angel Moreno Cedillo, age 11 from Mayfield Intermediate School, received the silver 1
medal; and Stephanie Juliano, age 12 from Mayfield Intermediate School, received the gold medal. John Snider, Chairman of the Electoral Board, provided a brief update on the outcome of the April 18, 2017 Special Election and the lessons learned from that process. City Attorney Report Mr. Crim reported on matters involving the General Assembly and stated he is working with staff to determine the impact specific legislation will have on the City s processes and procedures. Mr. Crim commented on the retirement of the City s Procurement Manager James Falls; Mr. Crim stated that he has the utmost respect for Mr. Falls and wishes him the very best in his retirement. Mr. Crim stated that the City Attorney s office is moving forward with tax sales on three properties. Mr. Crim announced that on Friday, he attended the swearing in of the newly elected Clerk of the Court, Jacqueline C. Smith. City Manager Report Mr. Pate reported that on April 27, the City celebrated Arbor Day at Cavalry Run Park with elementary school students from Manassas City Public Schools. The City was named a Tree City USA for the 27th year in a row at the event. Mr. Pate thanked the Beautification Committee for the wonderful event and the GFWC Women s Club of Manassas for donating five brand new trees to the park. Mr. Pate mentioned many upcoming City events, including a drug take back event at NOVANT hospital on August 29, 2017 from 10:00 a.m. to 2:00 p.m.; this is a joint effort amongst the City, Prince William County, and the DEA. Mr. Pate announced that on May 5 through May 7, Downtown Manassas will host a three day art event, Much Ado About Art, that will feature two evenings of juried art competition. The weekend will also include other popular events, including Manassas Reads, painting classes, and a free concert at the Harris Pavilion. The Manassas Air Show is also scheduled for Saturday, May 6 at the Regional Airport. Mr. Pate invited Fire and Rescue Chief Rob Clemons forward to speak about Operation Staying Alive, an effort by the Fire and Rescue Department to train 1,000 citizens to perform Hands Only CPR on May 20 at the Harris Pavilion. For additional information, please visit the City s website and sign up to save a life. 2
Chief of Police Report Chief Keen invited the Mayor and Council Members to join him for a Community Town Hall on Saturday, April 29, 2017 at Mount Pleasant Baptist Church. Council Time Vice Mayor Aveni congratulated GMBL on celebrating its 60th anniversary and stated that he enjoyed attending opening day over the weekend. Vice Mayor Aveni stated that he is looking forward to honoring the City s many volunteers at the annual Volunteer Reception on Thursday, April 27 at the Hylton Performing Arts Center. Vice Mayor Aveni noted that the City Council will hold a public hearing on the FY 2018 operating budget, CIP, and tax rates on Monday, May 1, 2017 at 7:30 p.m. Council Member Bass congratulated those members of the Manassas City Police Department who were recognized and honored earlier in the evening and reported on a legislative meeting hosted by the Chamber of Commerce she attended with the City Manager. Council Member Bass encouraged the public to come to City Hall to view the amazing artwork displayed by many talented students at Osbourn High School. Council Member Elston stated that it is always wonderful to celebrate at City Council meetings the many positive things that are happening in the community and encouraged the public to take advantage of the arts and cultural opportunities in the area. Council Member Sebesky updated the City Council on the many transportation related meetings she attended and encouraged the public to review the budget documents and participate in the public hearing on Monday. As a Registered Nurse, Council Member Sebesky expressed her support for the Operation Staying Alive effort undertaken by the Fire and Rescue Department. Mayor Time Mayor Parrish announced the VML 2017 Policy Committee Nominations as follows: Community & Economic Development Finance Mark D. Wolfe Sheryl L. Bass Elizabeth S. Via Gossman Paul York Environmental Quality Ken D. Elston Tony Dawood Human Development & Education Ian T. Lovejoy Ronald King General Laws Marc T. Aveni Bryan Foster Transportation Pamela J. Sebesky Steve Burke 3
1) Consent Agenda 1.1 City Council Minutes: March 27, April 3, and April 17, 2017 1.2 Proclamation: May 1, 2017 as Law Day 1.3 Proclamation: Child Abuse Prevention Month 1.4 Proclamation: Business Appreciation Month 1.5 Resolution 2017 09 R: (A) Amending the FY 2017 Budget by Budgeting and Appropriating $47,032 of Airport Capital Projects Fund Fund Balance for Phase III of the Airport s Signage Plan (B) Amending the FY 2017 Budget Budgeting and Appropriating the Use of $25,130 of General Fund Contingency for the Cost of the April 2017 Special Election and June 2017 Primary Election 1.6 Resolution #R 2017 37: Honoring James M. Falls Upon His Retirement 1.7 Resolution #R 2017 41: Supporting Fugro Roadware Assessment 1.8 Resolution #R 2017 43: Advisory Committee for Keep Manassas Beautiful 1.9 Ordinance #O 2017 09: Personal and Real Estate Interest Disclosures (Second Reading) 1.10 Ordinance #O 2017 12: Animal Ordinance (Second Reading) COUNCIL MEMBER BASS MOVED that the Consent Agenda be approved as presented and the readings of the ordinances dispensed. Seconded by Vice Mayor Aveni and CARRIED UNANIMOUSLY. 2) Ordinances and Resolutions 2.1 Resolution #R 2017 42: Adoption of the Northern Virginia Regional Hazard Mitigation Plan Update Amelia Gagnon, Emergency Management Planner, reviewed with the City Council the process undertaken to update the Northern Virginia Regional Hazard Mitigation Plan. The plan is a multijurisdictional document aimed at reducing the impact of a variety of natural and manmade hazards that could occur in the region. VICE MAYOR AVENI MOVED that Resolution #R 2017 42 Adopting the Northern Virginia Regional Hazard Mitigation Plan Update be approved. Seconded by Council Member Lovejoy. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. 3) Awards, Acknowledgments and Presentations 3.1 Presentation: Business Appreciation Month Proclamation Council Member Sheryl Bass read and presented the Business Appreciation Month Proclamation to members of the Chamber of Commerce, Historic Manassas, Inc., and the Manassas Business Council. 4
4) Citizens' Time EE Chip Rohr, a resident of the City of Manassas, encouraged the City Council to consider adding parking to Historic Downtown and not funding the project to widen West Street. Lianne Best, a resident of the City of Manassas, stated that she supports the City Council in its efforts to fund culture and arts in the City. Jacquline Pineda, a resident of the East End Mobile Home Park, spoke on behalf of others in the audience who reside at the park and expressed their desire to continue living on the property at 9021 Centreville Road. The following Manassas residents expressed concerns regarding the location of Fire Station #21 at the intersection of Shannon Lane and Hasting Drive: Gerry Ethington Lynn Forkell John Intihar Nicholas Yisak Melyssa Webb John Scancella Roy Ethington Jenna Smith Betsy Scancella John Kovats 5) Authorize a Closed Meeting 5.1 Authorization of a Closed Meeting VICE MAYOR AVENI MOVED that the Council convene in a closed meeting to discuss appointments to Boards, Committees or Commissions and to consult with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically the East End Mobile Home Park, as permitted by Virginia Code Sec. 2.2 3711 Paragraph A (1) and A (7) (Part 2), for which the Virginia Freedom of information Act permits discussion in a closed meeting. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. Mayor Parrish announced that the Mayor and City Council would be included in the closed meeting discussion regarding appointments to Boards, Committees and Commissions. Mayor Parrish announced that the Mayor and City Council, the City Manager, the City Attorney, the Deputy City Manager, the Economic Development Director, the Utilities Director, and the Chief of Police would be included in the closed meeting discussion regarding the East End Mobile Home Park. 5
The City Council retired to the closed meeting at 6:58 p.m. 6) Certify the Closed Meeting 6.1 Certification of a Closed Meeting VICE MAYOR AVENI MOVED that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. The City Council returned from the closed meeting at 7:24 p.m. 7) Authorize a Closed Meeting 7.1 Authorization of a Closed Meeting VICE MAYOR AVENI MOVED that the Council convene in a closed meeting to discuss appointments to Boards, Committees or Commissions and to consult with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically the East End Mobile Home Park, as permitted by Virginia Code Sec. 2.2 3711 Paragraph A (1) and A (7) (Part 2), for which the Virginia Freedom of information Act permits discussion in a closed meeting. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. Mayor Parrish announced that the Mayor and City Council would be included in the closed meeting discussion regarding appointments to Boards, Committees and Commissions. Mayor Parrish announced that the Mayor and City Council, the City Manager, the City Attorney, the Deputy City Manager, and the Economic Development Director would be included in the closed meeting discussion regarding the East End Mobile Home Park. The City Council retired to the closed meeting at 8:02 p.m. 8) Certify the Closed Meeting 8.1 Certification of a Closed Meeting VICE MAYOR AVENI MOVED that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion. Seconded by Council Member 6
Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. The City Council returned from the closed meeting at 10:30 p.m. 9) Appointments to Boards, Committees and Commissions COUNCIL MEMBER ELSTON MOVED that the City Council approve the following appointments and reappointments: Appointments: Stewart N. Davis, to the Citizens Advisory Committee on Solid Waste, for a four year term ending June 30, 2021; Shakira Johnson, to the Advisory Board for Social Services, for a four year term ending May 20, 2021; Larry Cain, Jr., to the Advisory Board for Social Services, to fill an unexpired term ending July 23, 2020; and Miguel Pires, to the Economic Development Authority, for a four year term beginning July 1, 2017 and ending June 30, 2021. Reappointments: Catherine Lemmon, to the Citizens Advisory Committee on Solid Waste, for a four year term ending June 30, 2021; Mark Olsen, to the Economic Development Authority, for a four year term ending June 30, 2021; James David Button, to the Manassas Historic Resources Board, for a four year term ending June 30, 2021; and Lyshawn Dean, to the Manassas Historic Resources Board, for a four year term ending June 30, 2021. The motion made by Council Member Elston was seconded by Council Member Wolfe and was CARRIED UNANIMOUSLY. COUNCIL MEMBER ELSTON MOVED that the City Attorney be authorized to recommend to the Circuit Court of Prince William County the names of Larry Cain, Jr., Christine M. Finnie and Col. Ulysses X. White for appointment to the Board of Equalization as an alternate member for a three year term ending June 30, 2020. Seconded by Council Member Wolfe. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. 7
Mayor Parrish declared the meeting adjourned at 10:33 p.m. Mayor City Clerk Date Approved 8