BOISE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of the Regular Board Meeting The Board of Trustees met for its regular board meeting at 11:30 a.m. on Wednesday,, in the Marion Bingham Room at the Main Library. BOARD OF TRUSTEES PRESENT: Martie Brennan, President; Marc C. Johnson, Vice President; Denise Baird, Trustee; A.J. Balukoff, Trustee; James Thompson, Trustee; Caroline Biggs, Youth Trustee; and Connor Sheldon-Modrow, Youth Trustee. OTHERS PRESENT: Maryanne Jordan, Boise City Council President; Kevin Booe, Library Director; Kelley Fleming, Boise City Legal Department; Linda Brilz, Youth Services Division Supervisor; Donna Cartee, Friends of the Library Representative; Chrisanne Brown, Acquisitions and Technical Services Manager; Joanne Hinkel, Community Relations Coordinator; Vicki Kreimeyer, Adult Services Manager; Denise McNeley, Operations and Outreach Manager; William Nation, Main Library/Public Services Manager; Kathy Stalder, Cole and Ustick Branch Supervisor; Laurel White, Neighborhood Branch Manager; and Linda Ugrin, Administration Senior Secretary. CALL TO ORDER: Ms. Brennan called the meeting to order at 11:30 a.m. and requested a roll call be taken. ROLL CALL: Baird, present; Balukoff, present; Johnson, present; Thompson, present; Biggs, present; Sheldon-Modrow, present; and Brennan, present. I. MINUTES MOTION by Mr. Balukoff and seconded by Mr. Thompson that the March 3, 2010, regular board meeting minutes be approved as presented. All in favor, motion carried. II. BILLS AND PAYROLL MOTION by Mr. Balukoff and seconded by Mr. Johnson that all bills and payroll be approved as presented. All in favor, motion carried. III. COMMUNICATIONS None
Page 2 IV. CONTINUING EDUCATION Library Self-Checkout System Ms. White and Mr. Nation reviewed s history of the first two selfcheckout units installed in 1996 at the Main Library. This week, four new models were installed. The new units are the same models used at the three library branches. The usage of the old self-checkouts at the Main Library has been around 14% of the total circulation. Over the next few months, staff will conduct customer awareness and education efforts about the units. Mr. Booe added that the Main Library s long-term usage goal is 95%. If there is a high use of self-checkouts, staff may be redirected to other duties. To date, the average usage at the Library! at Collister is 87%, the Library! at Hillcrest is 76%, and at the Library! at Cole & Ustick is 65%. Mr. Williams presented a drawing of the first floor circulation area arrangement made to accommodate the four new units and the new release books display for improved viewing for customers. A question and answer period followed. V. CONSENT ITEMS MOTION by Mr. Johnson and seconded by Mr. Balukoff to approve the consent items through February 28, 2010. All in favor, motion carried. VI. FRIENDS OF THE LIBRARY REPORT Ms. Cartee presented the new tote bags with the Friends logo that will be sold at the Friends Book Store and at annual spring and fall book sales. The annual spring sale is April 9-12, 2010, with preview night on April 8. Everyone is invited to attend. Larry Gebert of KTVB/Channel 7 will feature the sale on the early morning news broadcast on April 8. Ms. Cartee reported that the Friends Board members are discussing the purchase of a debit card reader for the Book Store. When a final decision is made, a Friends representative will review the plan with the Library Trustees. Ms. Jordan volunteered to conduct research with City IT on adding a device for the Book Store. Mr. Booe added that an appreciation breakfast is being planned for the Friends volunteers for May 7. More details will be announced soon. VII. FOUNDATION REPORT Mr. Booe reported that a donation of $542,706.16 from the Estate of Elizabeth Paget was received last week. The Foundation Directors have voted to bank the funds in short-term
Page 3 certificate of deposits and later be used for leverage in a capital campaign for a new Main Library. Mr. Thompson noted the gift donation will be kept at a lower profile until a capital campaign begins. The Library s City Council liaisons have been invited to meet with the Foundation Directors to discuss the future of a new Main Library at the April 13 meeting. The annual May Basket fundraiser will be held again in May. Mr. Booe noted that this may be the last year since over the past few years the fundraiser has only grossed approximately $2,000. Foundation Director Celynda Roach at Cable ONE will create a public service announcement on 36 channels for the event. There are discussions for an April Professional Administrative Assistants fundraiser in 2011. Ms. Brennan added that the Directors are also planning to host a reception for nationally known librarian Nancy Pearl on June 3. Ms. Pearl will be in Boise as the kick-off speaker for the 2010 Summer Reading program. VIII. DIRECTOR S REPORT Mr. Booe added and highlighted the following from his written director s report. On April 6, Get Loud at the Library! was held to celebrate in advance National Library Week April 11-17, 2010. The theme this year was music, including live performances of opera, rock and roll, bags and pipes, and violin. An attendance count will be reported at the next meeting. The LYNX! directors met March 19 to approve the final draft of the revised LYNX! Consortium agreement. The formula that was established last year was officially ratified. The agreement is now being processed through each consortium s library board and city council for approval. After approval from each consortium, it will be presented to Boise s Library Board of Trustees and City Council for final approval. The agreement is one of the oldest public partnerships in the Treasure Valley and was established in 1972. The Library! at Cole & Ustick was highlighted in the American Libraries Magazine, Library Design Showcase 2010 issue in three categories 1) Building Community 2) Libraries in Harmony and 3) Special Features. Copies of the online article were included in the meeting packet. IX. ADMINISTRATION AND MANAGEMENT REPORT No questions were received from the Trustees on the administration and management report included in the meeting packet.
Page 4 X. OLD BUSINESS Bown Crossing Library Branch Preliminary Design Update Mr. Booe reported that library and city staff are halfway through the following schedule of presenting the preliminary Bown Crossing branch design for public comments: March 24 March 25 April 8 April 8 April 12 April 21 Timberline High School Riverside Elementary School East Junior High School Harris Ranch Neighborhood Association Les Bois Junior School Southeast Neighborhood Association So far, over 100 comments have been generated via public meetings, online, and comment cards at the Main Library where the designs are displayed. The majority of the comments received are favorable. The most frequently asked question is When will the library branch be built? A report on the comments received to date was included in the meeting packet. XI. NEW BUSINESS Library Budget Adjustment Proposals for FY 2011 Mr. Booe reviewed the proposed budget adjustments for FY 2011. The adjustments represent cost containment measures needed to balance the city general fund for the next fiscal year. The Idaho State Code requires a balanced budget. Mr. Booe explained that during the budget adjustment process, the goal was to maintain current service levels in the library system. He asked the Trustees to reaffirm this goal and if they agree with this philosophy. The Trustees agreed by consensus with management s philosophy and goal. Mr. Booe and Councilmember Jordan commented on the City s strategic planning of 1) conducting a citizen survey and rating the most valued city services and implementing the results in the City s strategic planning process and 2) the Executive Management Team working together as one city team. MOTION by Mr. Balukoff and seconded by Mr. Johnson to approve managements presented budget adjustments and to forward to the Mayor and City Council for final approval. All in favor, motion carried. XII. SELECTION OF TRUSTEE TO REVIEW PAYMENT VOUCHERS Mr. Johnson was selected to be the next Trustee to review vouchers for April.
Page 5 XIII. SELECTION OF MEETING DATE The next regular Board of Trustees meeting is scheduled for 11:30 a.m., Wednesday, May 5, 2010, in the Marion Bingham Room at the Main Library. XIV. ADJOURNMENT MOTION by Mr. Thompson and seconded by Mr. Balukoff to adjourn the meeting. All in favor, motion carried. There being no further business, Ms. Brennan adjourned the meeting at 12:53 p.m. APPROVED: Kevin Wayne Booe Director Martie Brennan Board of Trustees President