System Policies and Regulations

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1 of 9 7/21/2009 10:37 AM The Texas A&M University System Home > System Offices Search the : In order to request a previous or annotated version of a System Policy, please submit a request online using this linked form. 01. Governance 01.01 System Policies, Regulations, and Member Rules PDF May 23, 2008 01.01.01 System Policies, Regulations, and Member Rules PDF June 2, 2009 01.03 Appointing Power and Terms and Conditions of Employment PDF March 26, 2009 01.04 Items Requiring Action by the Board of Regents PDF August 1, 2008 02. Organization of System 02.01 Board of Regents PDF May 23, 2008 02.02 Office of the Chancellor PDF August 1, 2008 02.02.01 Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering PDF August 14, 2008 02.03 System Administration PDF August 1, 2008 02.03.01 System Offices - Legal Basis and Administrative Structure PDF August 18, 2008 02.04 System Members of The Texas A&M University System PDF May 23, 2008 02.05 Presidents of System Member Universities PDF Sept. 26, 2008 02.06 Directors of System Member Agencies PDF Sept. 26, 2008 02.07 President of the System Health Science Center PDF Sept. 26, 2008 02.08 System Expansion PDF August 1, 2008 03. Statements of Mission and Objectives 03.01 System Mission, Vision, Core Values and Strategic Planning PDF August 1, 2008 03.02 Procedures for Establishment and Revision of Mission Statements and Tables of Programs PDF August 1, 2008 03.02.01 Approval Procedures for Modifying Role and Mission Statement and Table of Programs PDF June 6, 2000 03.02.02 Approval of Procedures for Degree Programs, Administrative Changes, Etc. PDF June 6, 2000 07. Ethics 07.01 Ethics PDF December 5, 2008 07.02 Texas Higher Education Fair Lending Practices PDF Sept. 28, 2007 07.03 Conflicts of Interest, Dual Office Holding and Political Activities PDF December 5, 2008 07.04 Benefits, Gifts and Honoraria PDF December 5, 2008

2 of 9 7/21/2009 10:37 AM 08. Civil Rights Protections and Compliance 08.01 Civil Rights Protections and Compliance PDF December 5, 2008 08.01.01 Civil Rights Compliance PDF March 3, 2009 09. Litigation and Administration 09.01 Power to Bind the System PDF August 1, 2008 09.02 Use of System Names and Indicia PDF August 1, 2008 09.04 Litigation PDF August 1, 2008 09.04.01 Legal Counsel and Attorney General Opinion Requests PDF August 14, 2008 09.05 Financial Disclosure on Official System Websites PDF August 1, 2008 10. Internal Audit 10.01 Internal Auditing PDF Sept. 28, 2007 11. Centers, Degrees and Programs 11.01 Collaboration Among System Academic Institutions PDF Sept. 26, 2008 11.02 Creation of Centers and Institutes PDF December 5, 2008 11.03 Shortened Courses PDF Sept. 26, 2008 11.04 Admissions Standards PDF Sept. 26, 2008 11.05 Recruitment and Admission of Transfer Students PDF Sept. 26, 2008 11.05.01 Lower Division Course Credit Transfer PDF July 14, 2003 11.06 Core Curriculum PDF Sept. 26, 2008 11.07 Granting of Honorary Degrees PDF Sept. 26, 2008 11.08 Award of Posthumous Degrees PDF Sept. 26, 2008 12. Faculty 12.01 Academic Freedom, Responsibility and Tenure PDF Sept. 26, 2008 12.02 Institutional Procedures for Implementing Tenure PDF Sept. 26, 2008 12.03 Faculty Academic Workload and Reporting Requirements PDF Sept. 26, 2008 12.04 Academic Council/Faculty Senate PDF Sept. 26, 2008 12.05 Training for English Proficiency PDF Sept. 26, 2008 12.06 Post-Tenure Review of Faculty and Teaching Effectiveness PDF Sept. 26, 2008 12.07 Fixed Term Academic Professional Track Faculty PDF Sept. 26, 2008 12.99.01 Faculty Development Leave PDF Jan. 22, 2004 13. Students 13.02 Student Rights and Obligations PDF Sept. 26, 2008 13.03 Scholarships PDF Sept. 26, 2008 13.04 Student Travel PDF Sept. 26, 2008

3 of 9 7/21/2009 10:37 AM 15. Research Programs Policy Title PDF Version Last Revision 15.01 Research Agreements PDF January 22, 2009 15.01.01Administration of Sponsored Agreements - Research and Other PDF November 22, 2008 15.01.02 Federal Procurement Integrity Act PDF Sept. 1, 1999 Conflict of Interest in the Design, Conduct and Reporting of Sponsored Research and Educational 15.01.03 PDF Activities July 31, 1996

4 of 9 7/21/2009 10:37 AM Policy Title PDF Version Last Revision 15.99. General 15.99.01 Use of Human Subjects in Research PDF Aug. 24, 2001 15.99.02 Classified Information PDF Sept. 29, 1995 15.99.03 Ethics in Research and Scholarship PDF Jan. 16, 2004 15.99.04 State Review of Federal Grants and Loans PDF May 27, 1997 17. Intellectual Property 17.01 Intellectual Property Management and Commercialization PDF March 26, 2009 17.02.02 Technology-Mediated Instruction PDF April 26, 2000 17.02.03 Trans Texas Videoconference Network PDF Jan. 16, 2004 18. Athletics 18.01 Athletic Council PDF Sept. 26, 2008 18.02 Principles for Intercollegiate Athletics Participation PDF Sept. 26, 2008 18.03 Post-Season Athletics Competition PDF Sept. 26, 2008 21. General Finance 21.01 Financial Policies, Systems and Procedures PDF August 1, 2008 21.01.01 Financial Accounting and Reporting PDF February 27, 2009 21.01.02 Receipt, Custody, and Deposit of Revenues PDF April 7, 2005 21.01.03 Disbursement of Funds PDF November 20, 2008 21.01.04 Extension of Credit PDF February 2, 2009 21.01.05 Service Departments PDF Nov. 18, 2000 21.01.06 Electronic Information Services Access and Security PDF Sept. 4, 2002 21.01.07 Agency Funds PDF July 28, 2005 21.01.08 Vehicle Fleet Management PDF Jan. 9, 2002 21.01.12 Purchase of Food and Refreshments PDF December 5, 2008 21.04 Control of Fraud, Waste, and Abuse PDF August 1, 2008 21.04.01 Control of Fraud, Waste, and Abuse PDF September 11, 2008 21.05 Gifts, Donations, Grants and Endowments PDF August 1, 2008 21.05.01 Gifts, Donations, Grants and Endowments PDF February 27, 2009 21.99 General 21.99.04 Disposition of Abandoned and Unclaimed Personal Property PDF June 2, 2009 21.99.05 Fixed Asset Management PDF Oct. 21, 2005 21.99.06 Surplus or Salvage Property PDF Sept. 16, 2004 21.99.09 Access to System Property for Sales and Solicitation Purposes PDF Sept. 1, 1999 21.99.10 Use of Licensed Commercial Software PDF Sept. 30, 1998

5 of 9 7/21/2009 10:37 AM 22. Asset Management 22.02 System Investment PDF August 1, 2008 23. Debt Management 23.02 Debt Management PDF December 5, 2008 23.02.02 Debt Management Procedures PDF Jan. 16, 2004 24. Risk Management 24.01 Risk Management PDF September 26, 2008 24.01.01 Supplemental Risk Management Standards PDF January 29, 2009 25. Expenditure of Funds 25.01 Use and Operation of System Aircraft PDF December 5, 2008 25.06 Participation by Historically Underutilized Business PDF August 1, 2008 25.06.01 System HUB Program PDF March 3, 2003 25.07 Contract Administration PDF Sept. 26, 2008 25.07.01 Contract Administration Procedures and Delegations PDF March 2, 2005 25.07.02 Reporting of Foreign Contracts, Gifts, Donations, Grants and Endowments PDF Aug. 19, 2003 25.99 Miscellaneous 25.99.01 Chartering of Commercial Aircraft PDF July 27, 2004 25.99.02 Component Purchasing Authority PDF Sept. 25, 2001 25.99.03 Contracting for External Consultants and Professional Services PDF March 2, 2005 25.99.05 Interagency and Intrasystem Transactions PDF Feb. 8, 2001 25.99.08 Use of Telecommunications Services PDF Jan. 9, 2002 26. Tuition and Fees 26.01 Tuition and Fees PDF August 1, 2008 26.01.01 Chancellor's Delegation of Authority Related to Tuition and Fee Exemptions and Waivers PDF Februrary 13, 2009 26.99 General 26.99.01 Student Health Insurance PDF April 29, 2009 27. Financial Planning and Budgeting 27.02 Legislative Appropriation Requests PDF August 1, 2008 27.03 Annual Operating Budget Process PDF August 1, 2008 27.04 Budget Authorizations, Limitations and Delegations of Authority PDF Sept. 26, 2008 27.04.01 Chancellor's Delegation of Authority Related to Budgets and Fiscal Changes PDF June 26, 2007 27.99 General 27.99.01 Acquisition of Information Resources PDF June 6, 2000 28. Auxiliary Enterprise, Privatization, etc. 28.02 Educational Business Activities PDF August 1, 2008 28.03 Vending Machines PDF August 1, 2008

6 of 9 7/21/2009 10:37 AM 29. Information Resources 29.01 Information Resources PDF January 22, 2009 31. Compensation and Benefits 31.01 Compensation PDF December 5, 2008 31.01.01 Compensation Administration PDF April 1, 2003 31.01.02 Fair Labor Standards PDF Feb. 28, 2005 31.01.04 Longevity and Hazardous Duty Pay PDF Aug. 15, 2006 31.01.05 Extended Pay Plan PDF Sept. 30, 1998 31.01.06 State Employee Organization Membership Fees PDF April 24, 1996 31.01.07 Direct Deposit of Payroll Payments PDF Sept. 20, 1999 31.01.08 Merit Salary Increases PDF May 3, 2002 31.01.09 Overtime PDF Dec. 18, 2005 31.02 Employee Insurance and Retirement Benefits PDF December 5, 2008 31.02.01 Administration of Employee Benefits Programs PDF Feb. 28, 2005 31.02.02 Group Insurance Programs PDF April 16, 2008 31.02.03 SEBAC PDF July 17, 2004 31.02.07 Unemployment Compensation Program PDF Aug. 2, 2002 31.02.08 Teacher Retirement System of Texas PDF May 21, 2007 31.02.09 Optional Retirement Program PDF May 21, 2007 31.02.10 Tax-Deferred Account (TDA) Program PDF Sept. 3, 2002 31.02.11 Deferred Compensation Program PDF Jan. 3, 2000 31.02.12 Supplemental Optional Retirement Program PDF Aug. 20, 1999 31.03 Leaves of Absence PDF December 5, 2008 31.03.01 Vacation PDF May 20, 2004 31.03.02 Sick Leave PDF March 9, 2005 31.03.03 Leave of Absence With Pay PDF July 28, 2004 31.03.04 Leave of Absence Without Pay PDF Sept. 28, 2007 31.03.05 Family and Medical Leave PDF May 15, 2002 31.03.06 Military Leave and Service PDF Aug. 15, 2006 31.04 Holidays PDF December 5, 2008 31.04.01 System Holidays PDF July 17, 2004 31.05 External Employment and Expert Witness PDF December 5, 2008 31.05.01 Faculty Consulting, External Employment, and Conflicts of Interest PDF June 22, 2001 31.05.02 External Employment PDF June 24, 2002 31.05.03 Witnesses in Judicial Actions or Legislative Investigations PDF June 14, 2002 31.06 Sick Leave Pool PDF December 5, 2008 31.06.01 Sick Leave Pool Administration PDF Sept. 5, 2001 31.07 Retirement PDF December 5, 2008 31.07.01 Retirement and Employment After Retirement PDF July 11, 2002 31.08 Emeritus/Emerita Titles PDF Sept. 26, 2008 31.08.01 Granting of Emeritus Status PDF Sept. 30, 1998 31.99 General Benefits 31.99.01 Employees Registering As Students PDF Aug. 15, 2006 31.99.02 Service Awards PDF Sept. 1, 1999

7 of 9 7/21/2009 10:37 AM 32. Employee Relations 32.01 Employee Complaint and Appeal Procedures PDF Sept. 28, 2007 32.01.01 Complaint and Appeal Procedure for Faculty Members PDF Aug. 20, 2002 32.01.02 Complaint and Appeal Process for Nonfaculty Employees PDF Sept. 28, 2007 32.02 Discipline and Dismissal of Employees PDF Sept. 28, 2007 32.02.02 Discipline and Dismissal of Nonfaculty Employees PDF Sept. 28, 2007 33. Employment, Standards of Conduct 33.01.01 Political Campaign Events on Property Under the Control of TAMUS PDF Aug. 25, 2000 33.03 Nepotism PDF December 5, 2008 33.04 Use of System Resources PDF Sept. 26, 2008 33.04.01 Use of System Resources for External Employment PDF July 18, 2001 33.05 Employee Training PDF Jan. 25, 2008 33.05.01 Use of Public Funds for Employee Training PDF Feb. 1, 2008 33.05.02 Required Employee Training PDF June 24, 2009 33.06 Hours of Work for Full-time Salaried Employees PDF December 5, 2008 33.06.01 Flexible Work Arrangements PDF Aug. 19, 2004 33.99 General Employment 33.99.01 Employment Practices PDF July 17, 2004 33.99.03 Performance Evaluations for Nonfaculty Employees PDF Sept. 28, 2007 33.99.04 Promotion, Transfer and Voluntary Moves PDF Sept. 25, 2000 33.99.05 Part-Time Employment PDF Oct. 17, 2000 33.99.06 Administration of Multiple Employment PDF April 11, 2003 33.99.07 Internal Faculty Consulting and Professional Services PDF July 18, 2001 33.99.08 Student Employment PDF Oct. 12, 1999 33.99.09 Employment of Foreign Nationals PDF June 2, 2008 33.99.10 Personnel Employed on Contracts with Texas A&M Research Foundation PDF Sept. 1, 1999 33.99.12 New Employee Processing PDF Dec. 15, 1999 33.99.14 Criminal History Record Information--Employees and Applicants PDF March 11, 2008 33.99.15 Reduction in Force for Employees Other Than Faculty PDF Sept. 28, 2007 33.99.16 Contract Workforce PDF Feb. 11, 2001 34. Safety of Employees and Students 34.02 Drug and Alcohol Abuse PDF January 22, 2009 34.02.01 Drug and Alcohol Abuse and Rehabilitation Programs PDF July 14, 2000 34.03 Alcoholic Beverages PDF May 23, 2008 34.03.01 Funding Sources for Alcoholic Beverage Purchases PDF Sept. 1, 1999 34.04.03 HIV/AIDS in the Workplace and Learning Environment PDF July 31, 1998 34.05 Smoking PDF December 5, 2008 34.06 Appointment, Commissioning and Authority of Peace Officers PDF December 5, 2008 34.06.01 System Police Department Collaboration PDF Jan. 16, 2004 34.06.02 Firearms PDF Sept. 12, 2000 34.07 Emergency Management PDF December 5, 2008 34.07.01 Emergency Management Plan for System University Campuses PDF June 2, 2009

8 of 9 7/21/2009 10:37 AM 41. Real Estate Management 41.01 Real Property PDF December 5, 2008 41.05.01 Assignment of Real Property Holdings PDF Sept. 30, 1998 41.05.02 Management of Buildings and Other Improvements PDF Feb. 18, 2004 41.05.03 Acquisition and Disposition of Real Property Through Leasing and Rental Agreements PDF Nov. 20, 2003 41.07.01 Sale or Demolition PDF Sept. 20, 1999 41.99.99 Appraisals of Real Property PDF June 19, 2003

9 of 9 7/21/2009 10:37 AM 51. Facilities Planning and Construction Policy Title PDF Version Last Revision 51.01 Capital Planning PDF December 5, 2008 Selection of Architect/Engineer Design Team, Design-Build Team and Construction Manager at 51.02 Risk Firm PDF December 5, 2008 51.03 Art Acquisitions for New and Renovated Facilities PDF December 5, 2008 51.04 Delegations of Authority on Construction Projects PDF December 5, 2008 51.05 Furnishing and Equipping New and Renovated Buildings PDF December 5, 2008 51.06 Naming of Buildings and Other Entities PDF December 5, 2008 51.07 Preservation of Historic Properties PDF December 5, 2008 51.08 Reversion of Unexpended Balances in Construction Projects PDF September 26, 2008 60. Relationships with Financial Support Organizations 60.01 Relationships with Affiliated Organizations PDF Sept. 26, 2008 60.01.01 Association With Affiliated Fund Raising Organizations PDF April 30, 2007 60.01.02 Association With Affiliated Support Organizations PDF March 11, 2004 60.02 Public Affairs PDF March 26, 2009 60.03 Approval of Fees, Texas A&M Foundation PDF December 5, 2008 61. Information and Communications 61.01 Public Information Act Compliance PDF March 28, 2008 61.01.01 Publications PDF Sept. 10, 1998 61.01.02 Public Information PDF Nov. 28, 2007 61.99 Records Retention 61.99.01 Retention of State Records PDF May 7, 2008

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