S A W P A SANTA ANA WATERSHED PROJECT AUTHORITY 11615 Sterling Avenue, Riverside, California 92503 (951) 354-4220 COMMISSION WORKSHOP/MEETING TUESDAY, NOVEMBER 5, 2013 9:30 A.M. AGENDA 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE (Phil Anthony, Chair) 2. ROLL CALL 3. PUBLIC COMMENTS Members of the public may address the Commission on any item that is within the jurisdiction of the Commission; however, no action may be taken on an item not appearing on the agenda unless the action is otherwise authorized by Subdivision (b) Section 54954.2 of the Government Code. 4. WORKSHOP DISCUSSION AGENDA A. BUILDING HEALTHY COMMUNITIES IN RIVERSIDE COUNTY THROUGH RELATIONSHIP BUILDING AND COLLABORATION RESULTING IN A NEW KIND OF GENERAL PLAN ELEMENT Presenter: Michael Osur, Deputy Director, County of Riverside, Department of Public Health Recommendation: Receive and file. B. LESJWA UPDATE Presenter: Mark Norton, LESJWA Administrator Recommendation: Receive and file. 5. NEW BUSINESS A. EMPLOYEE COMPENSATION 1. CalPERS RETIREMENT PROGRAM (CM#8817) 5 Presenter: Larry McKenney Recommendation: Considering s costs, low benefit formula, and the number of pre-2013 employees, take no action at this time. 2. COLA/MERIT INCREASES FY 2013/14 (CM#8812) 7 Presenter: Celeste Cantú Recommendation: Approve a 1.93% COLA increase and a 4% merit pool increase for FY 2013/14. 3. 2014 MEDICAL INSURANCE CAP (CM#8813) 9 Presenter: Celeste Cantú Recommendation: Direct staff to adjust the medical insurance cap to $1,466, which reflects ACWA s annual Kaiser Family Plan rate. 1
B. INLAND EMPIRE BRINE LINE REACH IV-B UPPER IMPROVEMENTS PHASE 3 (CM#8818).. 11 Presenter: Carlos Quintero Recommendation: Authorize the General Manager to issue a Notice Inviting Bids for the Inland Empire Brine Line Reach IV-B Upper Improvements Phase 3. 6. OLD BUSINESS A. PRETREATMENT PROGRAM STATUS UPDATE Remedial Plan Staffing Presenter: Rich Haller Recommendation: Receive and file the Update. B. OWOW PROPOSITION 84, ROUND 2 DWR FUNDING RECOMMENDATION UPDATE Presenter: Celeste Cantú Recommendation: Receive and file the Update. 7. CONSENT CALENDAR All matters listed in the Consent Calendar are considered routine and non-controversial and will be acted upon by the Commission by one motion in the form listed below. There will be no separate discussion on items prior to the time the Commission votes, unless Commission members, staff, or the public requests those specific items be discussed and/or removed from the Consent Calendar for separate action. A. APPROVAL OF THE MINUTES FROM THE MEETING HELD 10-15-13 16 Recommendation: Approve as mailed. 8. INFORMATIONAL REPORTS Recommendation: Receive and file the following oral/written reports/updates. A. GENERAL MANAGER S REPORT Propositions 13 and 50 Grant Audit Report Response B. CHAIR S COMMENTS/REPORT C. COMMISSIONERS COMMENTS 9. CLOSED SESSION A. PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (a) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION OCSD Arbitration 10. ADJOURNMENT Any person with a disability who requires accommodation in order to participate in this meeting should contact Commission Secretary Patti Bonawitz at 951.354.4230, at least 48 hours prior to the meeting to request for a disability-related modification or accommodation. 2
PLEASE NOTE: Materials related to an item on this agenda submitted to the Commission after distribution of the agenda packet are available for public inspection in the Authority s office located at 11615 Sterling Avenue, Riverside, during normal business hours. Also, such documents are available on the Authority s Website at www.sawpa.org, subject to staff s ability to post documents before the meeting. Declaration of Posting I, Patti Bonawitz, Clerk of the Board of the Santa Ana Watershed Project Authority certify that a copy of this agenda has been posted in the Agency s office at 11615 Sterling Avenue, Riverside, California by 5:30 p.m. on Wednesday, October 30, 2013. Patti Bonawitz 2013 - Commission Upcoming Meetings/Events November 11-19-13 Commission Meeting December 12-3/6-13 ACWA Fall Conference Los Angeles 12-17-13 Commission Meeting 3
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COMMISSION MEMORANDUM NO. 8817 DATE: November 5, 2013 TO: SUBJECT: PREPARED BY: Commission CalPERS Retirement Program Larry McKenney, Executive Counsel RECOMMENDATION It is recommended that the Commission consider s costs, low benefit formula, and the number of pre-2013 employees, and take no action at this time, regarding the agency s practice of paying the employee s share of retirement costs. DISCUSSION Orange County Water District has expressed concern for s liability for rising retirement costs in the future, and suggests that the liability might be reduced by requiring employees to begin paying at least a portion of the employee contribution. The two bar charts below depict the total cost of employee retirement as a percentage of salary and in terms of dollars for a hypothetical employee receiving a $125,000 salary. The bar charts show the portion of retirement costs currently paid by employees. 5
CM#8817 November 5, 2013 Page 2 Considering this information, s costs, s low benefit formula, and the number of pre-2013 employees, no action is recommended at this time. RESOURCE IMPACTS None. LM:pb CM# 8817 CalPERS 10-15-13/11-5-13 6
COMMISSION MEMORANDUM NO. 8812 DATE: November 5, 2013 TO: Commission SUBJECT: COLA and Merit Pool Increases FY 2013/14 PREPARED BY: Celeste Cantú, General Manager RECOMMENDATION It is recommended that the Commission approve a 1.93% COLA increase, and a 4% merit pool increase for FY 2013/14. DISCUSSION COLA: This year s COLA request reflects a very minimal increase. It reflects the actual CPI for our region from December to December. would like to continue the practice of using a standard empirical third party metric to keep our salaries at market. HISTORICAL COLA INCREASES FISCAL CPI COLA YEAR (Dec-Dec) RECEIVED DIFFERENCE 2006-07 4.47% 3.00% (1.47)% 2007-08 3.29% 3.50% 0.21% 2008-09 4.17% 3.60% (0.57)% 2009-10 0.1126% 0.00% (0.1126)% 2010-11 1.83% 0.00% (1.83)% 2011-12 1.34% 1.34% 0.00% 2012-13 2.00% 2.00% 0.00% 2013-14 1.93% --- --- ( 3.7726)% FY 2013-14 MEMBER AGENCIES COLA/MERIT INCREASES MEMBER AGENCIES COLA RECEIVED MERIT RECEIVED EMWD 2.00% 5.0% WMWD 2.00% 4.0% IEUA 3.00% 2.5% (step system) OCWD 2.00% 5.5% SBVMWD 1.30% on the first $50,000 of salary 5.0% (step system) AVERAGE 2.06% 4.40% Merit Pool: The proposed merit pool is four percent. RESOURCE IMPACTS These costs are included in the FY 2013/14 Budget. A 1.93% COLA represents approximately $45,005, and a 4% merit would represent approximately $85,955. CC:pb Attachment: CPI Index CM#8812 Proposed COLA & Merit 10-15-13/11-5-13 7
Bureau of Labor Statistics Consumer Price Index - All Urban Consumers Original Data Value Series Id: Not Seasonally Adjusted Area: Item: Base Period: Years: CUURA421SA0,CUUSA421SA0 Los Angeles-Riverside-Orange County, CA All items 1982-84=100 2003 to 2013 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2003 185.2 186.5 188.2 187.6 186.4 186.3 186.3 186.9 188.2 187.8 187.1 187.0 187.0 186.7 187.2 2004 188.5 190.1 191.5 191.9 193.3 193.7 193.4 193.1 194.5 196.3 196.9 195.2 193.2 191.5 194.9 2005 195.4 197.4 199.2 201.1 201.5 200.7 201.4 203.1 205.8 206.9 205.6 203.9 201.8 199.2 204.5 2006 206.0 207.5 208.5 210.5 212.4 211.1 211.4 211.9 212.9 211.4 211.1 210.6 210.4 209.3 211.6 2007 212.584 214.760 216.500 217.845 218.596 217.273 217.454 217.330 217.697 218.696 219.943 219.373 217.338 216.260 218.416 2008 220.918 221.431 223.606 224.625 226.651 229.033 229.886 228.484 227.449 226.159 222.229 219.620 225.008 224.377 225.638 2009 220.719 221.439 221.376 221.693 222.522 223.906 224.010 224.507 225.226 225.264 224.317 223.643 223.219 221.943 224.495 2010 224.610 224.620 225.483 225.916 226.438 225.877 225.991 226.373 226.048 226.794 225.941 226.639 225.894 225.491 226.298 2011 228.652 229.729 232.241 233.319 233.367 232.328 231.303 231.833 233.022 233.049 232.731 231.567 231.928 231.606 232.251 2012 233.441 234.537 236.941 236.866 237.032 236.025 235.776 237.222 238.104 240.111 237.675 236.042 236.648 235.807 237.488 2013 238.015 239.753 239.995 239.043 239.346 239.223 239.229 December CPI 1.93% March CPI 1.29% Source: Bureau of Labor Statistics Generated on: August 13, 2013 (02:05:38 PM) 8
COMMISSION MEMORANDUM NO. 8813 DATE: November 5, 2013 TO: SUBJECT: PREPARED BY: Commission 2014 Medical Insurance Cap Celeste Cantú, General Manager RECOMMENDATION It is recommended that the Commission direct staff to adjust the medical insurance cap to $1,466, which reflects ACWA s annual Kaiser Family Plan rate. DISCUSSION MEDICAL INSURANCE CAP CONCEPTS Agency IEUA EMWD OCWD SBVMWD WMWD Cap Concept Cap set via contract negotiations Cap linked to highest premium amount between Blue Shield and Kaiser Not one Cap - Caps differ based on various programs chosen If hired before 6/1/11, 100% covered If hired on or after 6/1/11, cap based on average cost of health plans Cap based on average of highest and lowest family rate Cap based on lower of Kaiser or Blue Cross family rate MEDICAL INSURANCE CAP BY MEMBER AGENCY Agency Cap (Family rate) IEUA $ 1,113.00 EMWD $ 1,567.25 OCWD $ 1,438.02 SBVMWD $ 1,645.97 WMWD $ 1,666.42 Average $ 1,486.13 Requested Cap $ 1,466.00 RESOURCE IMPACTS There are sufficient funds in the FY 2013-14 Budget to cover the increase from the current medical insurance cap of $1,245 to the proposed medical insurance cap of $1,466. CC:KW:pb CM #8813 Medical Insurance Cap 10-15-13/11-5-13 9
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COMMISSION MEMORANDUM NO. 8818 DATE: November 5, 2013 TO: Commission SUBJECT: Brine Line Reach IV-B Upper Improvements Phase 3 PREPARED BY: Carlos Quintero, Project Manager RECOMMENDATION It is recommended that the Commission authorize the General Manager to issue a Notice Inviting Bids for the Inland Empire Brine Line Reach IV-B Upper Improvements Phase 3. DISCUSSION As a result of the scale build-up observed on the Brine Line Reach IV-B Upper, has been implementing an improvement plan to provide adequate access for maintenance. A total of 21 maintenance access structures have been installed along Reach IV-B Upper, approximately 175 feet of 18-inch diameter PVC pipe has been realigned upstream and downstream of the Temescal Channel crossing to eliminate 45-degree and 90-degree vertical bends, approximately 210 feet of 18-inch diameter PVC pipe has been realigned under the CA91/I-15 overpass to eliminate four 45-degree horizontal bends, and 75-feet of 16-inch ductile iron pipe has been realigned at the intersection of Buchanan and Magnolia Avenues to eliminate one 90-degree horizontal bend. After the completed improvements, there are sections of the Brine Line remaining without access due to the fact that short inverted siphons were constructed with 45-degree vertical bends to install the pipe under existing utilities. Phase 3 of the Reach 4B Upper improvements consists of installation of four additional Maintenance Access Structures, along with a short realignment of the three inverted siphons (i.e., replacing 45-degree bends with 22.5-degree bends), as well as a short realignment at the intersection of Buchanan Street and the Arlington Flood Control Channel to eliminate two consecutive 45-degree bends. A Notice Inviting Bids will be published in the local newspaper during the week of November 12, 2013. A pre-bid meeting is scheduled for November 26, 2013, and bids would be due on December 9, 2013. A recommendation to award a contract would be made during the upcoming December 17, 2013 Commission meeting. Project construction is scheduled to last 60 days, and all work is expected to be completed by the end of February 2014. All plans and specifications have been prepared by staff and the estimated construction cost is $200,000. RESOURCES Funds for these improvements would be transferred, upon Commission approval, from the Brine Line Reserves. The staff time costs to develop plans and specifications and advertise for bids are included in the FY2013-14 Budget (Fund No. 240 Brine Line Enterprise). 11
CQ:pb Attachments: 1. Overview Map 2. Notice Inviting Bids CM#8818 Reach IV-B Upper MAS Construction Phase 3 NIB 11-5-13 12
. 2nd St Temescal Ave Attachment 1 Reach 4B Upper - Phase 3 Added MAS Brine Line MAS Brine Line La Sierra Ave I 15 I 15 Cresta Rd Hidden Valley Pkwy Promenade Ave N McKinley St 4B-0810 4B-07984B-0800 4B-0792 4B-0470 4B-0790 4B-0480 4B-0785 4B-0780 4B-0520 4B-0770 4B-0535 4B-0530 4B-0740 4B-0750 4B-0560 4B-0730 4B-0540 4B-0550 4B-0570 4B-0700 4B-0720 4B-0600 4B-0640 4B-0660 4B-0710 4B-06104B-0630 4B-0680 Ramp Hidden Valley Pkwy Proposed MAS 4B-0722 and siphon realignment Proposed MAS 4B-0794 and siphon realignment Proposed MAS 4B-0830A and siphon realignment Grant St State Hwy 91 State Hwy 91 4B-0814 4B-0838 4B-0831 4B-0831 4B-0836 4B-0834 4B-08304B-0828 4B-0834 4B-08184B-0820 4B-0816 Indiana Ave Buchanan Ave Riverwalk Pkwy Pierce St 4B-0890 4B-0870 4B-0880 4B-0850 4B-0840 IVB Magnolia Ave Realignment to replace 45-degree bends Magnolia Ave E 6th St Proposed MAS 4B-0796 V 2,000 1,000 0 2,000 Feet 13
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INVITATION TO BID Sealed Bids for construction of the Inland Empire Brine Line Reach IV-B Maintenance Access Structures Project Phase 3, addressed to Santa Ana Watershed Project Authority (OWNER), will be received at the office of the General Manager, 11615 Sterling Avenue, Riverside, CA 92503, until 10:00 a.m. local time, on the 9 th day of December 2013, and then will be publicly opened and read. Any Bids received after this specified time and date will not be considered. The WORK includes the construction of four (4) maintenance access structures, fittings and appurtenances, and relocation of 30 linear feet of 16-inch diameter PVC pipe and relocation of one (1) 30 linear feet section of 16-inch PVC pipe and two (2) 30 linear sections of 18-inch PVC pipe. The WORK is located at Sampson Avenue: (1) approximately 200 feet west of Buchanan Avenue, (2) approximately 100 feet west of McKinley Avenue, (3) approximately 280 feet west of McKinley Avenue, and (4) approximately 430 feet east of Corporate way in the City of Corona. Additionally, work is located on Buchanan Avenue and the Arlington Flood Control Channel (parallel to Magnolia Avenue) in the City or Riverside. All facilities are located within the City of Riverside and City of Corona right-of-way. The WORK shall be completed in all respects within 60 successive calendar days from the effective date identified in the Notice to Proceed. Bidding Documents may be examined, by appointment, in OWNER's office, Santa Ana Watershed Project Authority, 11615 Sterling Avenue, Riverside, CA 92503. For information concerning the proposed Work, contact Carlos Quintero, telephone: (951) 354-4234. Bidding Documents may be purchased from the OWNER's office for $10. Please stop by the office, call Zyanya Blancas at (951) 354-4220 or email zblancas@sawpa.org. A non-mandatory pre-bid conference will be held on November 26, 2013 at 1:00 p.m. at the office, 11615 Sterling Avenue, Riverside, CA 92503. A site visit will follow the pre-bid conference. A Bid submittal consists of completed and executed forms contained in the Bid Forms section of the Bidding Documents. Return of the entire Bidding Document for the Bid Opening is neither required nor encouraged. The Bid Bond, included in the Bid Forms, must be completed, attached to the Bid and payable to the OWNER in an amount not less than 10 percent of the amount Bid. The Successful Bidder will be required to furnish the necessary additional Bonds and Certificates for the faithful performance of the Work, as prescribed in the Contract Documents. Each Bidder must be licensed in the State of California and qualified to perform the Work described in the Plans, Specifications, and Contract Documents. Pursuant to Public Contract Code Section 3300, the CONTRACTOR must possess a General Engineering Contractor's 14
license (Class "A") at the time that Bid Proposals are opened. Failure to possess such a License shall render any bid submitted as non-responsive. Before a contract will be awarded for the Work contemplated herein, the OWNER will conduct such investigation as is necessary to determine the performance record and ability of the apparent low Bidder to perform the size and type of work specified under this contract. Upon request, the Bidder shall submit such information as deemed necessary by the Owner to determine that the Bidder is responsive and responsible. California prevailing wages shall be paid to all construction workers on the job. The Director of the Department of Industrial Relations has established the prevailing rate of per diem wages for workers to be used on the job. This information is available on the internet at: http://www.dir.ca.gov/dlsr/pwd/index.htm, various regulations can be found at http://www.dir.ca.gov/t8/ch8sb3.html. The CONTRACTOR shall comply with California Labor Code and shall post a copy of the prevailing wages at the jobsite. In accordance with California Public Code Section 3400, the CONTRACTOR shall have ten (10) days after Notice of Award is issued for submission of data substantiating a request for substitution of an or equal product. The CONTRACTOR shall comply (and have a history of compliance) with the Executive Order 11246 entitled "Equal Employment Opportunity" as amended, and as supplemented in Department of Labor regulations (41 CFR Part 60). Payment for the Work accomplished will be made upon completion and acceptance of the work by the OWNER. OWNER reserves the right to reject all Bids or any Bid not conforming to the intent and purpose of the Bidding Documents. OWNER reserves the right to postpone the award of the contract(s) for a period of time without affecting the price bid; however, the Notice of Award shall not be delayed beyond 90 days from the Bid opening date. 15
Commission Meeting Minutes October 15, 2013 COMMISSION MEMBERS PRESENT Don Galleano, Acting Chair Ron Sullivan Mark Bulot Terry Catlin REPRESENTING Western Municipal Water District Eastern Municipal Water District San Bernardino Valley Municipal Water District Inland Empire Utilities Agency OTHERS PRESENT P. Ravi Ravishanker EMWD Jeff Sims WMWD Martyn Draper WMWD Ben Gurgett WMWD Derek Kawaii WMWD John Wrobel YVWD Jack Nelson YVWD Don Lee Tetra Tech Ricardo Moreno Southern California Edison Company Pari Dezham IEUA Jignesh Ladhowale Veoiia Tom Gaworski OCSD Celeste Cantú Rich Haller Larry McKenney Karen Williams Dean Unger David Ruhl Carlos Quintero Rick Whetsel Rosanna Lacarra Patti Bonawitz The Regular Meeting of the Santa Ana Watershed Project Authority Board of Commissioners was called to order at 9:30 a.m. by Acting Chair Don Galleano at the Santa Ana Watershed Project Authority Office, 11615 Sterling Avenue, Riverside, CA 92503. A quorum was present: WMWD, IEUA, and EMWD. Commissioner Sullivan led the flag salute. Chair Galleano called for public comments; however, no comments were received. NEW BUSINESS INLAND EMPIRE BRINE LINE ORDINANCE NO. 7 (CM#8814) Rich Haller stated that under the Remedial Plan, is required to reorganize its Pretreatment Program, calling for a new structure of this Ordinance. He highlighted a long list of ordinance improvements noting that most of these changes were relatively minor. He also reviewed the comments received. Rich Haller distributed an Errata Sheet, noting that OCSD also provided comments, which are listed on pages 8 and 9. Chair Galleano opened the public hearing at 9:37 a.m. Receiving no public comments, he closed the public hearing at 9:37 a.m. and called for a motion. 1 16
Upon motion by Commissioner Sullivan, seconded by Commissioner Catlin, the motion unanimously carried: 13-10-01 MOVED, approval of the adoption of Ordinance No. 7 (CM#8814). ORDINANCE NO. 7 AN ORDINANCE OF THE SANTA ANA WATERSHED PROJECT AUTHORITY ESTABLISHING REGULATIONS FOR THE USE OF THE INLAND EMPIRE BRINE LINE FORMERLY KNOWN AS THE SANTA ANA REGIONAL INTERCEPTOR. (For full text, see Ordinance Book). MULTIJURISDICTIONAL PRETREATMENT AGREEMENT (CM#8816) Rich Haller said this agreement replaces the existing four separate agreements, defines the roles and responsibilities, and contains requirements to comply with federal requirements, contracts, and the Pretreatment Program documents. This agreement is between and seven other agencies: EMWD, IEUA, Jurupa Community Services District, San Bernardino Water Department, SBVMWD, WMWD, and Yucaipa Valley Water District. He handed out a last-minute redline version of the agreement. Both teams (a legal team comprised of member agency legal counsels and the working group) have thoroughly reviewed the document. Commissioner Catlin asked if all member agencies comments have been incorporated. Rich Haller responded, although this document was fast-tracked, all of the member agencies comments have been incorporated. Upon motion by Commissioner Sullivan, seconded by Commissioner Catlin, the motion unanimously carried: 13-10-02 MOVED, approval of the Multijurisdictional Pretreatment Agreement, and request that each member agency notice the approval of the Multijurisdictional Pretreatment Agreement on their next Board of Directors meeting agenda. INLAND EMPIRE BRINE LINE PRETREATMENT PROGRAM DOCUMENTS (CM#8815) Rich Haller reviewed the Policy Manual table of contents, which includes the Enforcement Response Plan for the Pretreatment Program. Chair Galleano complimented staff that the program documents are very informative. Upon motion by Commissioner Catlin, seconded by Commissioner Sullivan, the motion unanimously carried: 13-10-03 MOVED, approval of the Policy Manual, which includes the Enforcement Response Plan, and authorize staff to make any administrative, clerical, or non-substantive changes as appropriate. BASIN MONITORING PROGRAM TASK FORCE CONSULTANT SUPPORT (CM#8811) Celeste Cantú stated that she would present this item as Mark Norton is attending a Watershed Action Group meeting with the other member agencies General Managers. This task order is a non-competitive bid relationship with Tim Moore who has led this special Task Force of 20+ stakeholders throughout the past several years. This special Task Force comes together to discover better protocols to help the Regional Board do their job and they have been very effective. The cost of this effort is paid directly by the stakeholders. Discussion ensued regarding how MS4 permitting was not a direct effort of the Task Force. EMWD s Ravi Ravishanker commented that EMWD has benefitted greatly from this Task Force s efforts. Celeste Cantú stated that although it was within her authority to approve this task order, because it is so close to her approval authority level and it is a non-competitive bid, she brought it forward for the Commission s consideration. Upon motion by Commissioner Sullivan, seconded by Commissioner Catlin, the motion unanimously carried: 13-10-04 MOVED, approval of Task Order No. RISK374-04 with Risk Sciences for the amount not-to-exceed $49,950 for regulatory support activities for the Basin Monitoring Program Task Force. 2 17
EMPLOYEE COMPENSATION Celeste Cantu stated that OCWD has requested the following three employee compensation matters be deferred until they have representation at the table. A. CalPERS Retirement Program (CM#8817) B. COLA/Merit Increases FY 2013/14 (CM#8812) C. 2014 Medical Insurance Cap (CM#8813) As there was no representation from OCWD and SBVMWD, Chair Galleano tabled these three items to the next meeting. Celeste Cantú distributed some graphs to the Commissioners for review prior to next month s meeting. OLD BUSINESS PRETREATMENT PROGRAM STATUS UPDATE Rich Haller provided an update on the Remedial Plan, noting that staff currently is focusing on the completion of Requirement 7 (Program Documents) and Requirement 8 (Converting Permits). Staff continues to work on the automation of the data management system, which is to be operational by January 2014. Staff s report was received and filed. CONSENT CALENDAR Chair Galleano pulled Item B (Injury and Illness Prevention Plan) for presentation purposes only, and requested that Carlos Quintero provide a brief presentation. He commented that the Injury and Illness Prevention Plan (IIPP) is very well done and commended both Carlos Quintero and Patti Bonawitz for their work. IIPP Carlos Quintero briefed the Commission that in May 2013, staff conducted a self-audit and identified that s IIPP needed updating. This updated IIPP identifies training requirements including 24 safety programs. Chair Galleano commented that the Commission needs to know that this was done in-house. has good staff; that is why the Commission needs to consider the three employee compensation items above. Discussion briefly ensued regarding whether or not the contractors need to follow s safety plan. Carlos Quintero stated that outside contractors would not follow s plan; however, certainly would measure its contractors standards against s requirements. Upon motion by Commissioner Catlin, seconded by Commissioner Sullivan, the motion unanimously carried: 13-10-05 MOVED, approval of the Consent Calendar. A. The Commission approved the Minutes from the meeting held on 10-1-13. B. The Commission adopted Resolution No. 2013-10 (CM#8806). RESOLUTION NO. 2013-10 A RESOLUTION OF THE COMMISSION OF THE SANTA ANA WATERSHED PROJECT AUTHORITY ESTABLISHING AN INJURY AND ILLNESS PREVENTION PLAN (IIPP). (For Full Text, See Resolution Book). C. The Commission adopted: 1. Resolution No. 2013-11 (CM#8807). RESOLUTION NO. 2013-11 A RESOLUTION OF THE COMMISSION OF THE SANTA ANA WATERSHED PROJECT AUTHORITY ESTABLISHING A DEDICATED SOURCE OF NET REVENUE FROM THE BRINE LINE ENTERPRISE FUND FOR REPAYMENT OF THE STATE REVOLVING FUND FINANCING AGREEMENT FROM THE STATE OF WATER RESOURCES CONTROL BOARD. (For full text, see Resolution Book). 3 18
13-10-05 Cont d 2. Resolution No. 2013-12 (CM#8807). RESOLUTION NO. 2013-12 A RESOLUTION OF THE COMMISSION OF THE SANTA ANA WATERSHED PROJECT AUTHORITY ESTABLISHING ITS INTENTION TO REIMBURSE FROM STATE WATER BOARD PROCEEDS FOR ANY PROJECT COSTS INCURRED PRIOR TO APPROVAL OF A FINANCING AGREEMENT. (For full text, see Resolution Book). D. The Commission adopted Resolution No. 2013-13. RESOLUTION NO. 2013-13 A RESOLUTION OF APPRECIATION TO CAROLE BESWICK FOR HER OUTSTANDING LEADERSHIP AND CONTRIBUTIONS AS A DIRECTOR OF THE REGIONAL WATER QUALITY CONTROL BOARD, REGION 8 AND FOR HER STAUNCH SUPPORT OF AND THE SANTA ANA RIVER WATERSHED. (For full text, see Resolution Book). Commissioner Bulot entered the meeting room at 9:50 a.m. INFORMATIONAL REPORTS The Commission received and filed the following oral/written reports/updates. A. OWOW Update Celeste Cantú provided an update on the DWR Proposition 84, Round 2 draft funding recommendation. The maximum score a region could get was 80, the highest score issued was 70, and received 42 points on their submittal. DWR may have overstepped their mandate, because once DWR has implemented a program of evaluating and approving regions, which it has done through the Regional Acceptance Process, DWR is required to defer to the approved local project selection, and review projects only for consistency with the purposes of Section 75026 of the Public Resources Code Section 75028(a). The DWR s draft recommendation contains some errors, including the addition of a South Orange County project that was not in our funding region, which has protested. sent a protest letter on October 7 to Mark Cowin at DWR, and Celeste Cantú has requested that the project proponents do the same. She also requested a meeting date with Mark Cowin to resolve. Discussion ensued regarding how lost points in DWR s ranking process. The 22 project proponents completed their respective submittals, which combined into one Program Solicitation Package for Proposition 84, Round 2. Some of the projects may be at a disadvantage due to the fact that DWR was not pushing the new innovative projects (just the brick and mortar type projects), and some information, that believes was sufficient, DWR felt it was not complete. The project packages were prepared by the project proponents. Discussion further ensued regarding s success the first round, and why the big change in Round 2. B. Legislative Report The Governor signed the water package last week. C. Cash Transaction Report August 2013 D. Financial Report for the Fourth Quarter Ending June 30, 2013 Inland Empire Brine Line Enterprise 4 19
E. FYE 2013 Fourth Quarter Budget Vs. Actual Variance Report (CM#8810) F. Inter-Fund Borrowing August 2013 (CM#8809) G. Performance Indicators/Financial Reporting August 2013 (CM#8808) H. General Manager s Report I. Chair s Comments/Report J. Commissioners Comments Commissioner Bulot apologized for his tardiness due to traffic. Commissioner Catlin commended staff for staying on track with the milestones of the Pretreatment Program. He also thanked the member agencies staffs and commented that it truly has been a collaborative effort. K. Current Events/Articles of Interest Chair Galleano called for a five-minute recess at 10:10 a.m. CLOSED SESSION The Commission went into Closed Session at 10:15 a.m. pursuant to Government Code Section 54956.9(A) Conference with Legal Counsel Existing Litigation - OCSD Arbitration. The Commission reconvened into Open Session at 10:26 a.m. Larry McKenney reported that the Commission took no reportable action. There being no further business for review, Chair Galleano adjourned the meeting at 10:26 a.m. APPROVED: November 5, 2013 Don Galleano, Acting Chair 2013-10-15 Com Min 5 20