REDWOOD COUNTY, MINNESOTA NOVEMBER 19, 2013 The Board of County Commissioners met in regular session at 8:30 a.m. in the Commissioners Room in the Government Center, Redwood Falls, Minnesota. Present for all or portions of the meeting were Commissioners Priscilla Klabunde, Sharon Hollatz, John Schueller, Lon Walling, Al Kokesch, and County Administrator Vicki Knobloch. Also present were County Attorney Steve Collins; Probation Corrections Agent Duane Frank; Sheriff Randy Hanson; Auditor/Treasurer Jean Price; Human Resources Coordinator Peter Brown; Planning & Zoning Supervisor Nick Brozek Chair Klabunde called the meeting to order asking for the Pledge of Allegiance to the Flag. On motion by Schueller, second by Kokesch, the Board voted unanimously to approve the November 19th revised agenda. Chair Klabunde asked the Board members to identify any areas for which they had a Conflict of Interest. There were none. CONSENT AGENDA On motion by Hollatz, second by Schueller, the Board voted to approve the following: o November 5 th, 2013 Board Minutes o Payment of bills as follows: Revenue Fund $ 149,962.96 Building Fund $ 496,786.39 Ditch Maintenance Fund $ 21,226.59 Solid Waste Fund $ 3,389.49 Forfeited Tax Sale $ 2,797.60 EMPLOYEE RECOGNITION The Board recognized Duane Frank, Probation Corrections Agent for 20 years, and Jim Goblirsch, Highway Maintenance Specialist II for 15 years of Service to Redwood County. SHERIFF Hanson presented the Sentence to Serve Program Quarterly Report submitted by Crew Leader, Jerry Bohm. Hanson updated the Board on the Redwood County Jail Population for October, 2013. AUDITOR/TREASURER On motion by Kokesch, second by Walling, and excluding the bill from Klabunde Electric in the amount of $465.00, the Board voted to approve the Consent Agenda.
Page 2 of 5 REDWOOD COUNTY, MINNESOTA November 19th, 2013 On motion by Walling, second by Schueller, with Klabunde abstaining due to a Conflict of Interest, the Board voted to approve the bill from Klabunde Electric in the amount of $465.00. Cash Balance Report Investment Summary Budget Reports, Revenue Fund, Building Fund, Ditch Maintenance Solid Waste, Human Services, Family Service Collaborative Agency, Public Health, Debt Service Fund. October, 2013 Disbursements in the amount of $2,077,180.52. Discussion was held on remaining Tax Forfeited properties. On motion by Walling, second by Hollatz, the Board voted unanimously to begin official eviction proceedings with costs paid with forfeiture funds. ADMINISTRATOR & AUDITOR TREASURER Passport Service Update was presented by Knobloch and Price. Administrator s Office will provide Passport Service with Peter Brown being the main contact person, Payroll/Safety Technician first point of contact, and Lynelle Groebner as second point of contact. ADMINISTRATOR On motion by Kokesch, second by Hollatz, the Board voted unanimously to approve the SWHHS Technology Support Agreement for 2014 at $28,025.00 for 20 hours per week. On motion by Hollatz, second by Walling, the Board voted unanimously to approve the SWHHS Building Lease in the amount of $128,900.00 for 2014. On motion by Walling, second by Kokesch, the Board voted to approve the Xcel Energy Lamp Collection Renewal. Personnel Action Items: On motion by Hollatz, second by Walling, the Board voted unanimously to amend Personnel Policy 6.05 adding a one-half day, (four hours), Floating Holiday effective January 1, 2014. On motion by Hollatz, second by Schueller, the Board voted unanimously to amend Personnel Policy 4.01.3 Storm Day/Inclement Weather as follows: Any County employee unable to travel to his/her normal place of employment because of inclement weather may make up the time lost from his or her job, deduct the lost time vacation time, use compensatory time, or have the lost time deducted from his or her pay. The method to be used to compensate for the lost time must be mutually agreed upon by the Department Head and the employee within 10 working days of the day absent. Should the lost time be made up by the employee after business hours, on weekends, holidays or other unscheduled work time, the employee shall not be entitled to receive any overtime or other compensation other than to serve as a credit against lost time. Redwood County offices will never all be officially closed due to inclement weather. On motion by Walling, second by Kokesch, the Board voted unanimously to approve the renewal of the Select Account plan design for the medical spending accounts including the FSA, HSA, and VEBA.
Page 3 of 5 REDWOOD COUNTY, MINNESOTA November 19th, 2013 On motion by Walling, second by Kokesch, in a four to one vote with Klabunde voting nay, the Board voted to set the 2014 Seasonal/Temporary employee pay scale. On motion by Schueller, second by Kokesch, the Board voted unanimously to approve the PreferredOne Binder Agreement and authorize binder check in the amount of $18,000 for the first months expenses. On motion by Schueller, second by Walling, the Board voted unanimously to approve the revised License Center Technician job description as presented at Grade 8 of the AFSCME union pay-scale. On motion by Hollatz, second by Kokesch, the Board voted unanimously to approve the Authorization to Post for two (2) License Center Technician vacancies. On motion by Walling, second by Kokesch, the Board voted unanimously to authorize Personnel Sub-Committee and Administrator to create a License Center Supervisor job description. On motion by Walling, second by Klabunde, the Board voted unanimously to approve the Authorization to Post for License Center Supervisor vacancy. On motion by Walling, second by Hollatz, the Board voted unanimously to approve the Authorization to Hire Environmental Technician Dominic Facile at Grade 10, step 1 of the AFSCME union pay-scale effective November 20, 2013. TECHNOLOGY On motion by Schueller, second by Hollatz, the Board voted unanimously to approve the Sofos contract renewal for 150 virus protection licenses at $56.18 each for 36 months, and a total price of $8,127.00. ENVIRONMENTAL Planning & Zoning Brozek presented an update of the November, 13 2013 Planning Commission. An application for Conditional Use Permit #11-13 filed by Charles Schmidt for a 50 unit domestic, (no exotic), animal rescue facility on the following described real property, situated in the County of Redwood, State of Minnesota, to wit: TR BEG at SW ¼ SE ¼ COR; TH W 138, N 237, E 402, S 237, W to POB, 2.19A M/L, Section 32, Twp 113N, Range 37-W, Kintire Township. On motion by Klabunde, second by Hollatz, the Board voted unanimously to approve CUP #11-13 of Charles Schmidt with (16) sixteen conditions as set forth by the Planning Commission. An application for a Feedlot Conditional Use Permit #12-13 filed by Mike Rieke for a 768 head swine confinement barn with concrete pits for manure storage on the following described real property, situated in the County of Redwood, State of Minnesota, to wit: TR COM NW COR, TH E 1892.90, S 1443, SELY 191 TO POB; TH E 467, S 467, W 467, N TO POB, 5.01A M/L, Section 1, Twp 111-N, Range 34-W, Morgan Township. On motion by Kokesch, second by Schueller, the Board voted unanimously to approve CUP #12-13 of Mike Rieke with (16) sixteen conditions as set forth by the Planning Commission. An application for Conditional Use Permit #13-13 filed by Mike Paskewitz for an ag oriented business called Central Pointe which assembles and sells exhaust extraction systems on the following described real property, situated in the County of Redwood, State of Minnesota, to wit: PART OF NEFR ¼ EX TRS, 18.05 A M/L, Section 1 Twp 112-N, Range 37-W, Sheridan Township. On motion by Hollatz, second by Walling, the Board voted unanimously to
Page 4 of 5 REDWOOD COUNTY, MINNESOTA November 19th, 2013 approve CUP #13-13 of Mike Paskewitz with (16) sixteen conditions as set forth by the Planning Commission. An Amendment of Extraction Conditional Use Permit #15-12 filed by Mike Rasmussen for the reclamation of a former kaolin clay pit mine on the following described real property, situated in the County of Redwood, State of Minnesota, to wit: LOT A & LOT W IN SW ¼ SW ¼ EX 3.21 A TR TO MN DOT (R/W), 22.13A, in Section 35, Township 113N, Range 35W, Paxton Township. On motion by Kokesch, second by Schueller, the Board voted unanimously to reduce the required reclamation bond from $50,000 to $30,000 received by December 1, 2013, and annual review by the Zoning Administrator and Planning Commission. Brozek noted that he is beginning the process of updating the County Septic Ordinance. COMMISSIONER ITEM Discussion was held on the 2014 Budget. The first, second, and third quarter overtime report was reviewed. COMMISSIONER REPORTS The commissioners reported on meetings they attended: Kokesch: o MN Inventor s Congress o Historical Board o AMC Futures Klabunde: o Southern Prairie Community Care o Western Community Transit o Western Mental Health Walling: o Governmental Agency Insurance Task Force o Building Committee o Ditch 15 Public Meeting Schueller: o RCRCA/AREA II o RRRSWA o Economic Development o AMC Transportation Committee
Page 5 of 5 REDWOOD COUNTY, MINNESOTA November 19th, 2013 Hollatz: o Extension Committee o Policy Committee o MN Area Agency on Aging o Technology Committee o Southwest Regional Development Commission o AMC District VIII ADJOURN There being no further business, Chair Klabunde declared the meeting adjourned at 12:25 p.m. Attest: Vicki Knobloch County Administrator Priscilla Klabunde, Chair Board of Commissioners