BOARD OF EDUCATION WILLIAM FLOYD UNION FREE SCHOOL DISTRICT of the Mastics-Moriches-Shirley REORGANIZATIONAL MEETING July 10, 2006 HIGH SCHOOL 6:30 p. m. EXEC. 8:00 p.m. OPEN AGENDA 1. OPENING OF MEETING - Call to Order 2. EXECUTIVE SESSION 3. BOARD RECONVENES AT 8:00 PM 4. OATH OF OFFICE - Selection of Temporary Chairperson 5. ADMINISTRATION OF OATH - Newly Elected Board Members 6. APPOINTMENT OF OFFICERS a. President b. Vice President c. District Clerk d. District Treasurer 7. ADMINISTRATION OF OATH Administer Oath to all Officers and Superintendent CONSENT AGENDA I. Recommended Motion BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the Consent Agenda I, consisting of the following agenda items be approved as a whole with action recorded as if it had been taken severally: Reorganizational Items 8. through 12 8. OTHER APPOINTMENTS (2006-2007) a. Central Activity Treasurer Steven Stengel-WF High School, WF MS and Wm. Paca MS and elementary extracurricular activity accounts b. District Auditors External Auditor D Arcangelo & Co., LLP Internal Claims Auditor Callaghan & Nawrocki LLP c. Freedom of Information Officer Dennis Fidotta
d. Board Secretary Marianne D Agata e. School Attorneys Bond, Schoeneck & King, PLLC, General Counsel, Labor Counsel Hawkins, Delafield & Wood, Bond Counsel f. Asbestos Compliance Officer Herb Hodge g. Records Management Officer Dennis Fidotta h. Safety Officer Paul Noonan i. Sexual Harassment Officer Bond, Schoeneck & King, PLLC j. 504 Compliance Officers Secondary - Phyllis Palma Elem. - Jackie Eglevsky k. School Physician Dr. Mahendra Shah 9. DESIGNATIONS a. Regular Board of Education Meeting Dates approve the following dates for regular Board of Education meetings for the 2006-07 school year. (The meeting opens at 6:30 p.m. with Executive Session, and reconvenes with the Public Session at 8 p.m.): August 29 (Tues.) December 11 April 16 September 18 January 8 May 14 October 16 February 5 June 11 November 20 March 5 June 25 (if necessary) --May 15 is the mandated date for the Annual Budget Vote & Board Election and May 8 is the date for the Annual Budget Hearing. --Special meetings for budget development will be scheduled as necessary in March and April. b. Official Newspapers That upon the recommendation of the Superintendent of Schools, the Board of Education designate the following as the official newspapers for legal notices for the 2006-07 school year: Long Island Advance Newsday Pennysaver Suffolk Life c. Bank Depositories That the Board of Education designate the following banks for the deposit of all school district funds and all extra-curricular activity funds during the 2006-07 school year: Bank of New York
JPM-Chase Bank Citi-Bank New York Commercial Bank North Fork Bank & Trust Company 10. AUTHORIZATIONS a. Certification of Payrolls That the Board of Education authorize the Superintendent of Schools Richard J. Hawkins, Ed.D. to certify the payroll for the 2006-07 school year. b. Authorized Signatures authorize the District Treasurer s signature on checks for all accounts of the school district. c. Purchasing Agent appoint Anne Marie Caliendo as Purchasing Agent for the school district. d. Deputy Purchasing Agent appoint Dennis Fidotta as Deputy Purchasing Agent for the school district. e. Attendance at Conferences That Superintendent of Schools Richard J. Hawkins, Ed.D. be authorized to approve staff attendance at conferences. f. Petty Cash designate the following persons to be responsible for the distribution of petty cash funds in the amount of $100 for the 2006-07 school year. District Office Timi McMullin High School Bob Feeney William Paca MS Barbara Butler William Floyd MS Carolyn Schick N. Woodhull Monica Corona Wm. Floyd Elem. Deb DeLuca Moriches Elem. Marian Nasta John S. Hobart Kevin Coster Tangier Smith Tom Harrison Special Education Mark Pagano
Health Services Chairpersons Athletics/Phys.Ed. Alternative High School Jacquelyn O Donnell Phyllis Palma Mark Mensch Carmine Torchetti g. Budgetary Transfers That the Board of Education authorize Superintendent of Schools Dr. Richard J. Hawkins, Ed.D. to make budgetary transfers in an amount not to exceed $5,000 for the 2006-07 school year. All budgetary transfers in excess of $5,000 will be reported to the Board, in writing, at the next regularly scheduled Board Meeting. h. Grants That the Board of Education authorize Superintendent of Schools Richard J. Hawkins, Ed.D. to apply for grants in aid (local, state and federal). 11. FIDELITY BONDS bond the District Treasurer, Purchasing Agent and Assistant Superintendent for Business in the amount of $5,000,000 and the Treasurer for the Student Activity Account in the amount of $50,000.00. 12. OTHER ITEMS a. Code of Ethics and Policies readopt all existing policies and code of ethics in effect from the previous years. b. Mileage Allowances establish 44.5 cents as the mileage reimbursement rate for authorized travel. << END OF CONSENT AGENDA I >> (Beginning of Business Meeting) 13. APPROVAL OF MINUTES Regular Meeting of June 5, 2006 Budget Revote Meeting of June 20, 2006 Special Meeting of June 29, 2006
14. CORRESPONDENCE Enclosure #1 -Letter from NYS Assemblyman Fred Thiele to Superintendent Hawkins thanking him for attending the Republican Conference roundtable discussion on the issue of rising property taxes. -Letters from Suffolk County Legislators Stern, Alden, Caracappa and Romaine to Superintendent Hawkins in response to his letters of support for the continuation of the D.A.R.E. Program. 15. CONFERENCES AND WORKSHOPS 16. REPORTS A. Use of Facilities - The enclosed list of organizations have applied for and received permission to use district facilities: (Insurance Certificates on File) - Enclosure #2. B. SUPERINTENDENT C. DEPUTY SUPERINTENDENT D. CURRICULUM/INSTRUCTION E. FACILITIES CONSENT AGENDA II. Recommended Motion BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the Consent Agenda II, consisting of the following agenda items be approved as a whole with action recorded as if it had been taken severally: Item 16. REPORTS F. Treasurer s Reports Item 18. NEW BUSINESS A. through CC. Item 19. PERSONNEL A. through E. F. Treasurer s Reports Enclosure #3 accept for audit the enclosed Treasurer s Reports in accordance with enclosure #3. 17. OLD BUSINESS
18. NEW BUSINESS A. Warrants Enclosure #4 approve the list of warrants in accordance with enclosure #4. B. Budget Transfers 05-06.011 Enclosure #5 approve the list of budget transfers 05-06.011 in accordance with enclosure #5. C. Approval of New General Retainer Fees Enclosure #6 the Board of Education approve a $30,000 retainer for general counsel, an hourly labor flat fee of $215 per hour and a construction flat fee of $195 per hour for Bond, Schoeneck & King, PLLC, rates for professional general and construction law services for the 2006-07 school year, as per the attached Engagement Letter. BE IT FURTHER RESOLVED, the Board of Education authorizes the Board President to execute said Engagement Letter on its behalf. D. Approval of BOCES Shared Services Contract Enclosure #7 the Board of Education approve the 2006-07 BOCES Shared Services contract. BE IT FURTHER RESOLVED that the Board of Education authorize the Board President to execute said agreement on its behalf. E. Contract Modification of BOCES Services/Scoring NYSELAT Enclosure #8 BE IT SO RESOLVED that the Board of Education hereby approves the Cross Contract for (2) two additional ESL retired teachers hired by BOCES to score NYSELAT Grade K-12 Assessment tests. RESOLVED, that the Board authorizes the President of the Board of Education to execute the Cross Contract on its behalf. F. Bid Rejection #05-06.037 Microsoft School Agreement Bid Enclosure #9 the Board of Education reject the Microsoft School agreement Bid in accordance with the terms and specifications of bid #05-06.037 for Microsoft School Agreement dated June 8, 2006.
G. Bid Award #05-06.038 Drivers Education Bid Enclosure #10 the Board of Education awards the Drivers Education Bid, to Turning Point Driving School, Inc. in accordance with the terms and specifications of bid #05-06.038 for Turning Point Driving School, Inc. dated June 15, 2006. H. Bid Award #05-06.030 Enclosure #11 the Board of Education awards the Kitchen Exhaust/Duct Cleaning Bid to Cunningham Duct Cleaning in accordance with the terms and specifications of bid #05-06.030 for Kitchen Exhaust/Duct Cleaning dated May 11, 2006. I. Bid Award #05-06.036 Surface Coating Removal Bid Enclosure #12 the Board of Education awards the Surface Coating Removal Bid, a three-year contract to SoClean Blasting Services, Inc. in accordance with the terms and specifications of bid #05-06.036 for SoClean Blasting Services, Inc. dated May 25, 2006. J. Impartial Hearing Officer Appointment/Designee Appointments Enclosure #13 BE IT SO RESOLVED that the Board President is hereby authorized, pursuant to Section 200.5(1) of the Commissioner s Regulations, to appoint individuals to serve as impartial hearing officers in accordance with the selection procedures for impartial hearing officers contained in the Commissioner s Regulations. AND BE IT FURTHER RESOLVED that in the event that the Board President is unable to act, that the Board Vice President is hereby authorized to appoint individuals to serve as impartial hearing officers in accordance with the selection procedures for impartial hearing officers contained in the Commissioner s Regulations. Board Ratification of Impartial Hearing Officer Appointment by Authorized Board Member: BE IT HEREBY RESOLVED that the Board of Education affirms and ratifies the appointment of Joel Ziev on 6/16/06 by Board President Vincent Pascale to serve as the impartial hearing officer to hear and determine the matter concerning the identification, evaluation, educational placement and/or free appropriate public education of student specified in the attached appointment letter. It is noted that Joel Ziev is the next in rotation to be appointed to serve as impartial hearing officer.
K. Approval of Cross Contract for BOCES Services/South Oaks Enclosure #14 the Board of Education approves the Cross Contract for a student to attend South Oaks Hospital through Western Suffolk BOCES. BE IT FURTHER RESOLVED, that the Board of Education authorizes the Superintendent to execute Cross Contract on its behalf. L. Approval of Vehicle Donation Enclosure #15 the Board of Education approves the donation to the William Floyd School District of a 1993 Ford Escort, ID#1FAPP15J9B. M. Approval of BOCES Cross Contract Enclosure #16 the Board of Education approves the Cross Contract for the Elementary Science Program through Monroe-Orleans BOCES for the 2006-07 school year. BE IT FURTHER RESOLVED, that the Board of Education authorizes the Superintendent to execute said Cross Contract on its behalf. N. Approval of Adult Education Agreement with Touch Dancing Enclosure #17 the Board of Education approves a Letter of Agreement between Touch Dancing Studios and the William Floyd School District. BE IT FURTHER RESOLVED, that the Board of Education authorizes the President of the Board of Education to execute said Agreement on its behalf. O. Approval of Extension of Microsoft School Agreement Enclosure #18 the Board of Education approves the two-year extension of the Microsoft School Agreement with SDW-G, under bid #04-05.028 dated June 6, 2005. P. Approval of BOCES Shared Services Contract Modifications Enclosure #19 the Board of Education authorizes the Superintendent to execute BOCES contract modifications wherein such modifications are required to provide special education services for students and/or are required for the continued efficient and/or safe operation of the District. All BOCES contract modifications executed by the Superintendent will
be presented to the Board at the Board meeting immediately following execution of said contract modifications(s). Q. Adoption of the 2006/2007 School Meal Income Eligibility Criteria Enclosure #20 the Board of Education adopt the Federal Income Eligibility Guidelines for free and reduced price meals for the 2006-07 school year. R. Approval of Superintendent s Attendance at NYSCOSS Conferences BE IT SO RESOLVED, that the Board of Education grant approval for Superintendent of Schools, Dr. Richard Hawkins, to attend the New York State Council of School Superintendents fall conference (9/24-26/06) in Saratoga Springs, New York and winter conference (1/21-23/07) in Albany, New York, and to be reimbursed for appropriate expenses associated with his attendance at these conferences upon submission of receipts for such. S. Termination Enclosure #21 BE IT RESOLVED, that, upon the recommendation of the Superintendent of Schools, the Board of Education of the William Floyd UFSD hereby terminates the employment of Debra Flint pursuant to Section 71 of the Civil Service Law effective July 11, 2006. T. Approval of Parent Member for Committee on Special Education Enclosure #22 BE IT SO RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education appoints Lisa Nappi of 106 Northern Blvd., Shirley, NY 11967 to serve as a parent member for matters pertaining to the Committee on Special Education effective 7/11/06 in accordance with Part 200 of the Commissioner s Regulations for Students with Disabilities. U. Creation Special Education Teaching Positions Enclosure #23 the Board of Education hereby creates five (5) special education teaching positions, effective July 11, 2006. V. Stipulation of Agreement for Member of Supervisors Unit Enclosure #24 BE IT RESOLVED, that the Board of Education hereby approves the attached stipulation among the District, Artie Pederson - Head Groundskeeper and CSEA, Local 1000 AFSCME, AFL-CIO, Supervisors Unit No 876601 of local 870 CSEA; and IT IS FURTHER RESOLVED, that the Board authorizes the President of the Board of Education to execute the stipulation on its behalf.
W. Approval of Contract Correction for Supervisors Unit Enclosure #25 the Board of Education hereby approves the attached stipulation between the District and CSEA, Local 1000 AFSCME, AFL-CIO, Supervisors Unit No. 876601 of Local 870 CSEA; and IT IS FURTHER RESOLVED, that the Board authorizes the President of the Board of Education to execute the stipulation on its behalf. X. Stipulation of Agreement for Members of the Maintenance/Custodial/Grounds Unit Enclosure #26 BE IT RESOLVED, that the Board of Education hereby approves the attached stipulations of agreements among the District, the Maintenance/Custodial/Grounds Unit, Suffolk Educational Local No. 870, CSEA/AFSCME/AFL-CIO and the individuals set forth in schedule 1; and IT IS FURTHER RESOLVED, that the Board authorizes the President of the Board of Education to execute the stipulations on its behalf. Y. Re-adoption of Project S.A.V.E. Enclosure #27 re-adopt the Code of Conduct as per Project S.A.V.E. Guidelines, the District Wide School Safety Plan, and the Building Level School Safety Plan for the William Floyd High School, the Wm. Paca Middle School, Wm. Floyd Middle School, the Nathaniel Woodhull Elementary School, the William Floyd Elementary School, the John S. Hobart Elementary School, the Tangier Smith Elementary School, and the Moriches Elementary School for the 2006-07 school year. Z. Summer Authorization to Approve Change Orders and Award Bids That upon the recommendation of the Superintendent of Schools, the Board of Education authorize the Superintendent and the President of the Board of Education to tentatively approve bid awards and change orders between July 11, 2006 and August 29, 2006, if necessary. Actual bids and change orders will then be formally approved at the Board of Education meeting of August 29, 2006. AA. Approval of 2006-07 and 2007-2008 Academic Intervention Services Plan Enclosure #28 approves the Academic Intervention Services Plan for the 2006-2007 and 2007-2008 school years.
BB. Authorization of Payment for Summer Work Enclosure BB hereby authorizes payment to Nicole Evans at a rate of 1/200 th of her annual salary for each day worked between the close of school on June 23, 2006 and up to June 30, 2006, not to exceed a total of 3 days. hereby authorizes payment for Dennis Fretto and Barbara Hall at a rate of 1/200 th of their annual salary for each day worked between the close of school on June 23, 2006 and up to the beginning of school on September 5, 2006, not to exceed a total of 30 days. CC. Approval of Additional Service Provider Contracts Enclosure CC approves the following attached service provider contracts: 19. PERSONNEL Danielle Durkin (2006-07 contract) Barbara Olsen (2006-07 contract) A. Instructional - Enclosure #29 1. Probationary Appointments 2. Change in Status 3. Interim Appointments 4. Special Assignment Appointment 5. Per Diem Appointments 6. Conditional Per Diem Appointment 7. Leaves 8. Revision of Approved Leave 9. Extension of Approved FMLA Leave 10. Resignations B. Non-Instructional, Paraprofessionals - Enclosure #30 1. Appointments 2. Retirement 3. Resignation 4. Leave 5. Terminations C. Non-Instructional, Facilities - Enclosure #31 1. Appointment 2. Leave 3. Resignations
D. Non-Instructional, Nurses - Enclosure #32 1. Summer Work Appointment E. Non-Instructional, Office Staff - Enclosure #33 1. Resignations << END OF CONSENT AGENDA II >> 20. VISITOR QUESTIONS 21. ADJOURN