MINUTES OF THE REGULAR MEETING OF THE IRA TOWNSHIP BOARD OF TRUSTEES JUNE 4, 2018 The Ira Township Board of Trustees met in the board room of the Ira Township Hall on June 4, 2018 at 7:00 p.m. The meeting was called to order with a moment of silence followed by the Pledge of Allegiance. ROLL CALL: Board members present: James Endres Jr., Crystal Sovey, James Jacob, Thomas Lauer, Thomas Eder Absent: None MINUTES: J. Jacob moved to approve minutes of the 5/7/18 regular meeting as presented, supported by T. Eder. CORRESPONDENCE: - Henry Ford Enhance - June quarterly meeting invitation Co. Chapter MTA Correspondence read & filed NEW BUSINESS: 17/18 Budget Amendments #4 Budget Amendments 17/18 #4 General Fund 101-000-445 Penalties & Interest on Taxes 400 101-000-447 Property Tax Administration Fees 540 101-000-475 Licenses & Permit Control 5,000 101-000-485 Electrical Permits 4,200 101-000-601 Court Related Charges 2,200 101-000-613 Plan Review 7,370 101-000-614 Lot Split 300 101-000-646 Miscellaneous Charges 340 101-000-681 Donations Parks & Recreation 300 20,650 Expenditures Executive Activities 101-173-709 Payroll Taxes 1,200 101-173-718 Health Insurance Premiums 9,800 101-173-818.001 Contractual Services - Computer 1,500 101-173-861 Mileage Reimbursement 50 101-173-900 Printing/Publishing 550 Clerk 101-215-956 Seminars/Workshops/Training 20 101-215-957 Dues & Publications 50 Board of Review 101-247-702 Wages - Full-time (270) 101-247-704 Wages - Part-time 270 Assessing 101-257-818.001 Contractual Services - Computer 1,200 Township Office 101-265-818 Contractual Services 1,100 Inspection Department 101-371-702 Wages - Full-time 2,700 101-371-709 Payroll Taxes 450 101-371-754 Office Supplies 130 Zoning Board of Apeals 101-702-900 Printing/Publishing 500 Parks & Recreation 101-751-818 Contractual Services 1,000 101-751-942 Maintenance - Township Parks (700) Library 101-790-818 Contractual Services 1,100 20,650 Fire Fund 206-000-676 Reimbursements 200 268
Expenditure 206-000-756 Supplies - Tools & Hardware 200 J. Jacob moved to approve 17/18 budget Amendment #4 as presented, supported by C. Sovey. 17/18 Budget Revision #5 Budget Revision 17/18 #5 General Fund Executive Activities 101-173-702 Wages - Fulltime Employees 13,000 101-173-718 Health Insurance Premiums 2,600 Inspection Dept 101-371-703 Salaries 5,000 101-371-709 Payroll Taxes 150 Fire Fund 206-000-676 Reimbursements 500 206-000-679 Reimbursements - Fire/Rescue 3,945 Expenditure Water/Sewer Fund Sewer Bond 592-536-636.200 Sewer Tap Fee 7,900 592-536-637.200 Sewer Lateral Line Charge 3,200 Sewer Operations 592-536-643 Sewer Tap Installation Charges 60 592-536-646 Miscellaneous Charges 3,500 592-536-665 Interest 200 592-536-676.100 Reimbursements - Zobl Ct Lift Station 500 Water Bond 592-537-636.100 Water Tap Fee 25,000 592-537-637.100 Water Lateral Line Charge 28,000 Water Operations 592-537-635 Water Hauling 1,200 592-537-644 Water Tap Installation Charges 5,500 592-537-665 Interest 100 J. Endres moved to approve the 17/18 budget revision #5 as presented, supported by J. Jacob. Chlorine System Upgrade C. Sovey moved to approve $7637 to replace existing chlorine feed system as recommended by the DPS Superintendent, supported by T. Lauer. Emterra Garbage Proposal Gary Varisto representing Emterra requested a change in the waste pickup day. C. Sovey moved to deny the request to change trash pickup from Tuesday to Friday, supported by T. Eder. DPS New Hire C. Sovey moved to accept the DPS Superintendents recommendation to hire Joe Nadoliski to fill the vacancy in the DPS when Bob Jacobs moves over to the water department, pending satisfactory completion of the pre-employment physical, drug screen and driving record evaluation, start date to be 6/18/18, supported by J. Endres. Bouvier Bay Waterline Easement Acquisition J. Jacob moced to approve payment in the amount of $9565 for easement acquisitions of the Bouver Bay water line replacement project, supported by T. Eder. 18/19 Budget Hearing and Special Meeting J. Endres moved to set the annual budget hearing for June 25, 2018 at 6 p.m. with a special meeting to follow at 269
6:15 p.m., supported by J. Jacob. Part Time Firefighter C. Sovey moved to accept the Fire Chief s recommendation to appoint Shelby Paul to the part time firefighter position, replacing Adam Corbley; starting pay $13/hr with a $0.50 increase after 90 days and another $0.50 after 6 months of satisfactory performance along with 3 paid personal days per year, supported by T. Eder. 2018 Local Millage Distribution Request J. Jacob moved to submit the Local Millage request to the SCC Parks & Rec Commission and authorize the Supervisor to sign the application, supported by C. Sovey. Delinquent Property Tax J. Jacob moved to pay the property tax and penalty for parcel #74-23-280-0004-000, owed to the county due to an internal posting error, supported by T. Lauer. MABAS T. Lauer moved to accept the Fire Chiefs recommendation and authorize the Supervisor to sign the St. Clair County MABAS Division #3207 Amended Michigan Mutual Aid Box Alarm System Association Agreement, this agreement supersedes all previous agreements, supported by J. Jacob. Water Plant Check Valves J. Endres moved to approve $2742 to purchase (2) new check valves for the water plant, supported by C. Sovey. Agreements of Employment C. Sovey moved to accept the Agreement of Employment for 18/ 19 from the following: David Wilemski, Building Inspector Mark Schwartz, Electrical Inspector Shannon Murray, Code Enforcement Official Kelly Smith, Plumbing & Mechanical Inspector William Karas, Plumbing & Mechanical Inspector Geri McCann, Parks & Recreation Director Supported by T. Eder. Day/Night Shift Work C. Sovey moved to continue with the current shift work at the fire station for the 18/19 fiscal year, supported by T. Lauer. 18/ 21 Board/Commission Appointments Moved by C. Sovey to accept the Supervisor s recommendation and appoint the following to a three year term: Jean Corbat Planning Commission David Sovey ZBA Donnell Robinson ZBA Mike Allen Parks & Rec Adrienne Luckenbacher Parks & Rec Supported by J. Jacob. 18/ 19 Tri Hospital Contract T. Lauer moved to accept the 18/19 contract between Tri Hospital EMS and Ira Township for the Ira Township Sub 270
Station, annual fee $12,899.74, to be paid in monthly installments, supported by T. Eder. Fire Hydrant Purchase C. Sovey moved to approve purchase of three fire hydrants for $6015, supported by J. Jacob. Landscape Services Quote C. Sovey motioned to accept quote from Landscape Services to hang/remove 20 xmas decorations along M-29, hang/remove lights and ornaments on the Christmas tree for the 18/19 Christmas season, in the amount of $1800, and to authorize the P&R Director to sign the agreement, supported by J. Endres. 18/19 Firefighters Pay C. Sovey moved to table for review until the special meeting on June 25 th, supported by J. Jacob. Park Drainage & Mulch P&R Director requested this item be removed from the agenda REPORTS: Police Run Report May 2018 Building Permits May 2018 Code Enforcement May 2018 DPS Saw Grant Update Parks & Rec report on cornhole tournament Fire Run Report April 2018 65 calls - M. Sommers passed firefighter 1&2 training C. Sovey moved to approve request for use of an engine and personnel at the Bay O Rama festivities in New Baltimore, supported by T. Eder. J. Endres approved one fire truck to be used for pictures at the Fire Chief s wedding on June 23 rd, supported by T. Eder. Supervisor - Bethuy Rd. Cleanup - Phantom Fireworks request T. Lauer moved to authorize Joe Tangari from Giffles Webster and the Planning Commission to review The Special Events Permit in regards to fireworks, supported by C. Sovey. - Medical marijuana grow facility/vegetable farm - Code Enforcement update Treasurer - Bank Balances 5/30/18 - Water/Sewer adjustments May 2018 Tustees - 5/14/18 Planning Commission meeting summary DISBURSEMENTS: Moved by J. Jacob to pay the following disbursements totaling $645,585.27, ($733 was removed from the total), supported by J. Endres. Fund 101 GENERAL GOVERNMENT $67,010.49 Fund 206 FIRE FUND $14,225.47 Fund 592 WATER/SEWER FUND $564,349.31 Total For All Funds: $645,585.27 271
PUBLIC COMMENT: MGM container Services volunteered to donate containers for a township cleanup next spring; additional comments heard from the floor ADJOURNMENT: With no further business to discuss, Supervisor Endres adjourned the meeting at 8:30 p.m. Respectfully Submitted, Crystal Sovey, Clerk 272