College of the Canyons A S S O C I A T E D S T U D E N T G O V E R N M E N T SENATE MEETING AGENDA Wednesday, October 10, 2018 1:30PM STCN-129 Teleconference Location: College of the Canyons Canyon Country Campus Room 405 17200 Sierra Hwy, Santa Clarita, CA 91351 1. General Business 1.1. Call to Order/Welcome/Establishment of Quorum 1.2. Traveling Trophy of Appreciation 1.3. Announcements/Correspondence (Limited to five 2 minutes per) 1.4. Approval of the ASG Senate Meeting of October 3rd 1.5. Open Forum (Limited to five 5 minutes per) 2.Consent Calendar 2.1. Approval of the ASG Senate Meeting minutes from October 3, 2018 2.2.Appointment of Vanessa Figueroa as an assistant for the Social Student Involvement Coordinator II 2.3. Appointment of Andrew Rodriguez as an assistant for the Social Student Involvement Coordinator I 2.4. Appointment of Charles Kase as an assistant to the Executive Vice President 2.5. ICC Fund Transer 3.Regular Board Meeting Items (s are limited to five (5) minutes) 3.1. Approval of Funds for Power of the Human Will Speech 3.2. Approval of Funds for the Love on a Leash events at the Canyon Country Campus 3.3. Approval of Funds Artist in Residence reception refreshments 3.4. Approval of the funds for catering at the Joint Board Meeting 3.5. about Upcoming CCCSAA Student Leadership Conference 4. Reports (Limited to five 5 minutes per) 4.1. Officer Reports 4.1.1. Director Reports. (Any Directors) 4.1.2. Executive Vice President of Activities Caroline Trujillo 4.1.3. Vice President of Activities Valencia.(Vacant) 4.1.4. Vice President of Activities Canyon Country Campus..Nadia Fausto 4.1.5. Social Student Involvement Coordinator I Valencia...Karina Centes 4.1.6. Social Student Involvement Coordinator II Valencia.Edgar Martinez 1
4.1.7. Social Student Involvement Coordinator CCC...Monica Mogrovejo 4.1.8. Cultural Student Involvement Coordinator I Valencia.Yvonne Quach 4.1.9. Cultural Student Involvement Coordinator II Valencia..(Vacant) 4.1.10. Cultural Student Involvement Coordinator CCC (Vacant) 4.1.11. Public Affairs Officer itlali ii Ortega 4.1.12. Vice President of Inter Club Council.(Vacant) 4.1.13. Officer of Marketing and...(vacant) 4.1.14. Executive Liaison Officer... Vera Barcega-Ramirez 4.1.15. Student Trustee...Sarah Farnell 4.1.16. Executive Vice President.Alma Dollente 4.1.17. President Tyler Robert Clark 4.1.18. ASG Technician..Robin Herndon 4.1.19. Canyon Country Campus Advisor..Joanna Kelly 4.1.20. Activities Advisor Jess Love 4.1.21. Lead Advisor.....Kelly Dapp 4.2. District Committees 4.2.1. Academic Senate 4.2.2. Academic Standards 4.2.3. Accreditation Taskforce 4.2.4. Advocacy Team 4.2.5. Body, Mind, Wellness 4.2.6. Bookstore 4.2.7. Calendar 4.2.8. CCC Advisory Committee 4.2.9. Celebrating the Humanities 4.2.10. Chancellor s Taskforce Workforce Development Committee (CT) 4.2.11. Civic Engagement Steering Committee 4.2.12. College Planning Team 4.2.13. College Policy Council 4.2.14. Committee for Assessing Student Learning 4.2.15. Curriculum 4.2.16. Diversity 4.2.17. Enrollment Management 4.2.18. Facilities Master Plan 4.2.19. Faculty Professional Development Committee 4.2.20. Food Services 4.2.21. Grade Review 4.2.22. Honors Advisory Committee 4.2.23. Institutional Effectiveness & Inclusive Excellence (IE 2 ) 4.2.24. Measure E & M 4.2.25. Presidents Advisory Council (PAC-B) 4.2.26. Program Viability 4.2.27. Safety Committee 4.2.28. Student Art Collection 4.2.29. Student Conduct 4.2.30. Sustainable Development Committee 4.2.31. Technology 2
4.2.32. Women s Conference 4.3. Standing Committees 4.3.1. Finance 4.3.2. Recruitment and Election 4.4. Ad-Hoc Committees 4.4.1. Advocacy 4.4.2. Appreciation & Recognition 4.4.3. Cougars United 4.4.4. Food for Thought Pantry 4.4.5. Trans* Alliance 5. Open Forum (Limited to five 5 minutes per) 6. Announcement of the Next Meeting: TBA 7. Adjournment IF YOU NEED A DISABILITY-RELATED MODIFICATION OR ACCOMMODATION (IN- CLUDING AUILIARY AIDS OR SERVICES) TO PARTICIPATE IN THIS MEETING, OR AN AGENDA IN AN ALTERNATE FORM, PLEASE CONTACT THE STUDENT DEVELOP- MENT OFFICE AT COLLEGE OF THE CANYONS AT LEAST 48-HOURS BEFORE THE SCHEDULED MEETING. 3
Agenda Section: Consent Calendar Item Number: 2.1 Agenda Item Title: Approval of the ASG Senate Meeting minutes from October 3, 2018 Background: The minutes from the ASG Senate Meeting held on October 3, 2018 need approval. The Senate shall review the minutes and vote. Recommendations: Move to approve the minutes from the ASG Senate Meeting held on October 3, 2018 Submitted By: Robin Herndon, ASG Specialist Approved By: Moved By: Carried: Failed: Tabled: 4
Agenda Section: Consent Calendar Item Number: 2.2 AGENDA ITEM TITLE: Appointment of assistant for Social Student Involvement Coordinator II BACKGROUND: Edgar, social Involvement coordinator, would like to appoint Vanessa Figueroa as his assistant. COST: N/A RECOMMENDATIONS: Move to appoint Vanessa as assistant to Edgar SUBMITTED BY: Edgar Martinez, Social Student Coordinator II MOTIONED BY: SECONDED BY: VOTE: - - 5
Agenda Section: Consent Calendar Item Number: 2.3 AGENDA ITEM TITLE: Appointment of Andrew Rodriguez as an assistant for Social Student Involvement Coordinator I BACKGROUND: Karina the social coordinator would like to appoint Andrew Rodriguez as his assistant. COST: N/A RECOMMENDATIONS: Move to appoint Andrew as assistant to Karina SUBMITTED BY: Karina Centes, Social Student Coordinator I MOTIONED BY: SECONDED BY: VOTE: - - 6
Agenda Section: Consent Calendar Item Number: 2.4 Agenda Item Title: Appointment of Charles Kase as an assistant to the Executive Vice President Background: Alma Dollente would like to appoint Charles Kase as an assistant for the Executive Vice President Cost: None Recommendations: Appoint Charles Kase Submitted By: Alma Dollente, Exec. VP ASG Motioned By: Vote: - - 7
Agenda Section: Consent Calendar Item Number: 2.5 Agenda Item Title: ICC Fund Transfer Background: As part of the Club Cup Award Banquet for the 2017-2018 school year awards were given out to the following clubs. The awards came with a prize funds detilas below. In order to be awarded the funds the Clubs listed below needed to be fully charted for the 2018 fall semester. As of 10/5/18 all the below Clubs have submitted the appropreate paperwork to be considered fully charted for the 2018 fall semester. Funds are needing to be transerfed into thoes accounts. Cost: $1,000 $100 Value Awards Recipiants: - Future Business Leaders of America - MakerSpace - Psi Beta Honors Society - Future Educators - Alpha Delta Nu $500 Club of the Year Award - The Hub Club Recommendations: Move to approve the below amounts and transfer them into the above club accounts - $300 from Club & Organization Awards account #001.9208 - $700 from Club & Organizations account #001.9203 Submitted By: Jess Love, Activities Advisors & Student Services Coordinator Motioned By: Vote: - - 8
Agenda Section: Items Number: 3.1 Agenda Item Title: Approval of Funds for Power of the Human Will Speech Background: COC s Office of Professorial Development has asked ASG to team up with them to host inspirational speaker Gabriel Cordell on Monday, October 22 from 11:00am to 1:00pm in the UCEN lobby. Gabriel Cordell is training to be the first person to climb Pikes Peak unassisted using his manual wheelchair. Gabriel will be teaming up with the same director and producer that created the documentary Roll with Me, to document his ascent scheduled for next year. Each of Gabriel Cordell s epic journeys serve as catalyst to inspire and empower people. He seeks to motivate those around him to look within themselves and cultivate their true potential in order to achieve extraordinary results in improving their own lives and their communities. Funds are needed to provide a light lunch for this event and an honorarium of $100. Cost: $280 Food from Costco = $280 (with 80 ppl attending = $3.50 per person) - 4 sandwich platter that feed 15-20 people @ $30 each for 80 people = $120 - Assorted individually wrapped cookies/deserts = $30 - Assorted drinks, water/tea = $25 - Visa Gift Card for $100 +tax = $105 Recommendations: Move to approve: - $140.00 from the Social Activities account #001.9813 - $140.00 from the Clubs & Organizations account #001.9203 Submitted By: ixi Ortega, ASG Public Affairs Officer Motioned By: Vote: - - 9
Agenda Section: Items Number: 3.2 Agenda Item Title: Approval of Funds for the Love on a Leash events at the Canyon Country Campus Background: This is for the food at the Love on the Leash events. They are fun engaging activities where domestic students will get to de-stress from any upcoming finals and enjoy a snack while also hanging out with our furry friends. Food will be provided for domestic students who stop and engage with ASG and Love on a leash. Total Cost: $74.61 with taxes included. It is not to exceed that amount. Costco food to feed about 40 students: - 2 bags of bananas @ $1.39 each = $2.78-2 boxes of nature valley granola bar = $24.58-2 boxes of sun chips @ $11.99 each= $23.98-2 bags of gala apples @ 7.49 each= $14.98-1 bag of Clementine Tangerines = $7.19 Recommendations Move to Approve: - $74.61 from CCC Social & Cultural account #001.9805 to fund the cost of the event Submitted By: Vera Barcega-Ramirez, Executive Liaison of ASG Motioned By: Vote: 10
Agenda Section: Items Item Number: 3.3 AGENDA ITEM TITLE: Approval of Funds Artist in Residence reception refreshments BACKGROUND: The Art Gallery is having an Artist in Residence, Pavel Acevedo, come install his work in the art gallery and will be having a lecture and reception on October 11, starting with his lecture at 4:30pm, following by the reception at 5:30pm. Approximately 70 people are expected to attend this event, and the art gallery would like ASG to provide some light snacks. Light snacks would include a cheese and deli platter with multigrain crackers as well as sparkling water. Costs are not to exceed $110. COST: 1 Package comes with 6 packs, with each pack containing 6 Genov salami & 6 provolone cheese = $10.99 each (requesting 2 packs) = $24.00 1 Package of Multigrain Crackers comes with 2/16oz bags = $9.99 (requesting 2) 2 Packs of Sparkling Soda RECOMMENDATIONS: Move to approve $110 from social account #001.9813 SUBMITTED BY: Edgar Martinez Social Student Involvement Coordinator MOTIONED BY: SECONDED BY: VOTE: - - 11
Agenda Section: Items Number: 3.4 Agenda Item Title: Approval of the funds for catering at the Joint Board Meeting Background: Approval of funds is needed for the catering order at the upcoming joint board meeting, which will be done by Cougar Cafeé at the Canyon Country Campus on October 24, 2018 Cost: Not to exceed $400.00 Recommendations: Move to approve up to $400 from Hospitality Account # 001.9903 for the catering order at the Joint Board Meeting Submitted By: Robin Herndon, ASG Specialist Approved By: Moved By: Carried: Failed: Tabled: Vote: - - 12
Agenda Section: Items Number: 3.5 Agenda Item Title: about Upcoming CCCSAA Student Leadership Conference Background: California Community College Student Affairs Association (CCCSAA) is pleased to announce the 2018 Student Leadership Conference. This three-day student leadership development and training conference focuses on building individual student leadership and technical skills and professional collaborative connections. This year will include energetic presentations and educational workshops. This conference is targeted for student leaders who are currently enrolled in a California Community College. The Advisors joining you at the conference will go over what you can expect gaining from this experience and what will be expected of you as offal representatives of our college at this event. Cost: None Recommendations: None Submitted By: Jess Love, Activites Advisors Approved By: Moved By: Carried: Failed: Tabled: Vote: - - 13