I. CALL TO ORDER NOTICE OF MEETING TUESDAY, JANUARY 12, 2016 6:00 p.m. Park District of Highland Park Board of Park Commissioners West Ridge Center 636 Ridge Rd. Highland Park, IL 60035 WORKSHOP MEETING AGENDA II. III. IV. ROLL CALL ADDITIONS TO THE AGENDA PARK AVENUE REPORT V. BOND ISSUANCE NOTIFICATION ACT SCHEDULE & UPDATE VI. VII. VIII. IX. GREENPRINT 2024 UPDATE REVIEW OF VOUCHERS OPEN TO PUBLIC TO ADDRESS BOARD CLOSED SESSION PURSUANT TO THE FOLLOWING SECTIONS OF THE OPEN MEETINGS ACT: Section 2(c)1 the appointment, employment, compensation, discipline of the District including legal counsel for the District; Section 2(c)5 the purchase or lease of real estate including discussion on whether a certain parcel of property should be acquired; Section 2(c)6 the setting of a price for sale or lease of property owned by the District; Section 2(c)8 security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property; Section 2(c) 11 litigation against or on behalf of the District or where the District finds that an action is probable or imminent; Section 2(c) 21 the discussion of minutes lawfully closed under the Act, whether for the purposes of approval of said minutes or for conducting the semi-annual review of the minutes as set forth in section 2.06 of the Act.; Section 2(c) 29 - for discussions between internal or external auditors and the Board. Possible action by the Board on items discussed in closed session. X. ACTION FROM CLOSED SESSION IF ANY XI. ADJOURNMENT Persons with disabilities requiring reasonable accommodation to participate in this meeting should contact the Park District s ADA Compliance Officer, Liza McElroy, at the Park District s Administrative Office, 636 Ridge Road, Highland Park, IL Monday through Friday from 8:30 a.m. until 5:00 p.m. at least 48 hours prior to the meeting. Requests for a qualified ASL interpreter require five (5) working days advance notice. Telephone number 847-831-3810; fax number 847-831-0818.
BOARD MEMORANDUM Date: January 12, 2016 To: From: Board of Commissioners Annette Curtis, Director of Finance C: Liza McElroy, Executive Director Re: General Obligation Limited Tax Park Bonds, Series 2016 During the first quarter of 2016, the District is scheduled to issue a $3 million 5 year bond maturing December 2020. Proceeds from the issuance will be used to support GreenPrint 2024, the parks/golf maintenance facility and general capital needs. Budgeted capital expenditures for 2016 total $3,570,390. Series 2016 will have interest payable on June 15 and December 15, and a principle payment on December 15 of each year, with June 15, 2016 as the first payment date. The attached time line outlines major tasks and completion dates, summarized below: Order Calling BINA (Bond Issuance Notification Act) Hearing- January 8, 2016 Publish BINA notice, Highland Park News- January 14, 2016 BINA Hearing held prior to Board Meeting- January 26, 2016 Moody s rating call, tentatively scheduled- February 1-4, 2016 Distribution of Preliminary Official Statement- February 18, 2016 Adoption of Parameters Ordinance at February s board meeting- February 23, 2016 Bond sales- February 25, 2016 File with county clerk no later than February 29, 2016 Distribution of Final Official Statement March 7, 2016 Closing, proceeds received March 17, 2016
Task January Park District of Highland Park General Obligation Limited Tax Park Bonds, Series 2016 Preliminary Schedule of Events (As of October 15, 2015) Role Participant Abbreviation Issuer Park District of Highland Park District Bond and Disclosure Counsel Chapman and Cutler LLP CC Financial Advisor PMA Securities, Inc. PMA 2016 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February 2016 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 March 2016 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Date April 2016 Responsible Participant(s) President signs Order Calling BINA (Bond Issue Notification Act) Hearing 01/06/16 01/08/16 District Apply for rating 01/11/16 01/11/16 PMA Publish notice of BINA Hearing in local paper 01/12/16 01/14/16 PMA Distribute draft of Preliminary Official Statement (POS) 01/21/16 01/22/16 PMA Board Meeting Board holds BINA Hearing 01/26/16 01/26/16 District/PMA Rating/Due Diligence Call 02/01/16 02/04/16 All Comments due on first draft of POS 02/04/16 02/04/16 All Distribute second draft of POS and Notice of Sale (NOS) 02/08/16 02/08/16 PMA Parameters forwarded to Bond Counsel 02/08/16 02/08/16 PMA List sale in The Bond Buyer 02/10/16 02/10/16 PMA Receive rating 02/11/16 02/11/16 -- Comments due on second draft of POS and NOS 02/16/16 02/16/16 All Parameters ordinance forwarded to District for inclusion in Board packets 02/16/16 02/16/16 CC Deemed final letter signed and returned 02/17/16 02/18/16 District Distribute POS 02/18/16 02/18/16 PMA Post sale on MuniAuction 02/18/16 02/18/16 PMA Board Meeting Board adopts parameters ordinance 02/23/16 02/23/16 District Sale (bids due at 10:00 a.m.) 02/25/16 02/25/16 All October 15, 2015 PMA Securities, Inc. Page 1 of 2
Park District of Highland Park General Obligation Limited Tax Park Bonds, Series 2016 Preliminary Schedule of Events (As of October 15, 2015) Role Participant Abbreviation Issuer Park District of Highland Park District Bond and Disclosure Counsel Chapman and Cutler LLP CC Financial Advisor PMA Securities, Inc. PMA January 2016 February 2016 March 2016 April 2016 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Task Date Responsible Participant(s) File with County Clerk 02/29/16 02/29/16 All Distribute Final Official Statement 03/07/16 03/07/16 PMA Closing 03/17/16 03/17/16 All October 15, 2015 PMA Securities, Inc. Page 2 of 2
MEMORANDUM To: From: Board of Park Commissioners Executive Director McElroy Date: January 8, 2016 Re: GreenPrint 2024 Update With the adoption of GreenPrint 2024, staff will meet next week to begin the process of implementing the plan. Three main areas of GreenPrint will be the focus of the meeting including: Planning Initiatives - prioritizing the recommendations for facility & park land, programs & services, and operations Capital Projects continuing the selection process for the Park & Golf Maintenance Facility project construction management firm Track One Projects beginning the selection process for the Sunset Valley Golf Course project design firm and preparing timelines and an implementation process for Sunset Valley Golf Course and the remaining Track One Projects We are excited to begin implementing the GreenPrint 2024 Plan. Monthly GreenPrint progress reports will be provided to the Board and our residents throughout the year.