September 23, 2018 To All Homeowners of Sparkling River Condominiums Enclosed please find the minutes for September s Monthly Meeting held on Thursday September 20, 2018, after the annual meeting at the Veterans of Foreign Wars (VFW) Building, 15 Bockes Rd.,Hudson, NH 03051. As always if you have a question or concern you can address them to your Board of Directors via our email account: sparklingriverboard@gmail.com 1. Call to Order. The meeting was called to order at 7:15 PM. 2. Roll Call - s Attendance. (resulting from previous vote at annual meeting) Board s: All Present Officers: All Present Bob Frescura : President Lorraine Serino: Secretary Ed Marden : Annette McKinnon: Treasurer Diane Sherman: Dick McKinnon: Christina Madden: Scott Anderson: Tom Serino: 3. A motion was made by Christina Madden and seconded by Tom Serino to adopt the meeting agenda. The motion passed with 6 votes for and 0 votes against. 4. A motion was made by Christina Madden and seconded by Ed Marden to dispense with the reading of the minutes from the August 16, 2018 meeting and approve them as distributed and printed. The motion passed with 6 votes for and 0 votes against. 5. Officers and President Nomination and Voting : President: Tom Serino nominated Bob Frescura for BOD president and Dick McKinnon seconded the nomination. Bob Frescura accepted the nomination and was reinstated as president with a vote of 6 to 0 for a three year term. Treasurer: Bob Frescura nominated Annette McKinnon for BOD treasurer and Christina Madden seconded the nomination. Annette accepted the nomination. A vote of 6 to 0 approved Annette McKinnon to remain the BOD Treasurer for another year term. 1
Secretary: Bob Frescura nominated Lorraine Serino for BOD Secretary and Christina Madden seconded. Lorraine accepted the nomination. A vote of 6 to 0 approved Lorraine Serino to remain the BOD Secretary for another year. 6. Financial Report (a) Review and acceptance of Financial Report submitted by the Treasurer. See minutes to the annual meeting. Scott motioned and Tom Serino seconded to accept the financial report. Motion passed with 6 votes for and 0 votes against. (b) Review of any bills or submitted expense reimbursement requests. No bills that weren t already discussed. 7. Operational Reports: (a) By-Laws and Rules Committee: No report at this time (b) Clubhouse Committee: See information on annual minutes (c) Welcome /Activities/Website: (1) No new residents to welcome in September. (2) Activities Committee: Dine around on October 10 th at Town Tavern. Limited seating and menu. Ladies Lunch scheduled for Wednesday at TBones in Salem, NH Craft day was making wreaths future craft days will be announced. Suggestions welcomed Oktoberfest is October 6 th. Tickets are $7.00. Purchase no later than September 30 th. September yard sale was held on the 15 th. Another yard sale will be held next Spring. Thanks to Bert Sullivan for organizing the yard sales. Second annual Pumpkin Carving Contest to be held on October 27 th. Looking for two more judges. Annual Christmas party will be held December 8 th. Committee will meet next week. Hall is reserved, entertainment and caterer in process. This is a paid event subsidized by Sparkling River. Cost will be announced and will be between $12.50 & $15.00 per resident. If you plan to attend, once ticket prices are announced, you are expected to pay for and reserve your spot in advance. Mahjong continues almost weekly. Contact Liz if you want to learn or join in. With winter months in the not too distant future, requests have been made for those indoor months. Looking at setting up: men s coffee, ladies coffee, billiards, poker, luncheons, dine around, movie days, or other suggestions. 2
(3) Website: Look for information on new activities, minutes, and monthly agenda. If you have items of interest to the community, please share (examples include festivals, exercise groups, concerts, etc.) As always, please contact Sparkling RiverActivity@gmail.com.with suggestions for activities or items of interest to our community. (d) Landscaping and Snow removal: New contract starts the end of month. (e) Maintenance and Repair: (1) 6 Wickford Lane will paint the bulkhead blue like the shutters using oil based rustoleum paint at no expense to the association. (2) BOD member Ed Marden replaced a light sensor to fix the street lights on Cricketfield Lane. (3) BOD member Dick McKinnon with the assistance of Tom Serino sanded and painted the Gazebo. (4) Small pothole repaired on 21 Weymouth Ct (5) Down spout extension repaired at 32 Weymouth Ct (f) Financial Advisory Committee: Working to propose a budget to the board next month. 8. Unfinished Business: (a) A piece of siding was replaced by Whitehouse at 28 Weymouth Ct. at a cost of $150.00. 9. New Business: (a) A motion was made by Dick Mckinnon to approve the installation of a Sun setter awning, design called Green Garden, at 39 Cricketfield Lane over rear deck. Motion was seconded by Diane Sherman and passed with a vote (b) A motion was made by Dick McKinnon to approve the installation of a white gutter across the back roof of 39 Cricketfield Lane. Motion was seconded by Tom Serino and passed with a vote (c) A motion was made by Dick McKinnon to approve the installation of a rear deck at 18A Weymouth Ct using similar materials to other decks in the community. Motion seconded by Ed Marden and passed with a vote (d) A motion was made by Dick Mckinnon to approve the installation of a generator following the requirements for standby generators at 32 Cricketfield Lane. Motion was seconded by Scott Anderson and passed with a vote of 5 for, 0 against, 1 abstaining due to conflict of interest. 3
(e) A motion was made by Dick Mckinnon to approve the request to professionally power wash the unit at 13 Wickford Lane at no expense to the association. Motion was seconded by Tom Serino and passed with a vote (f) A motion was made by Dick Mckinnon to approve the installation of a white gutter at 19B Brackett Lane. Motion was seconded by Diane Sherman and passed with a vote (g) A motion was made by Dick Mckinnon to approve the installation of a white gutter at 17 B Brackett Lane. Motion seconded by Tom Serino and passed with a vote of 6 to 0. (h) A motion was made by Dick Mckinnon to approve the installation of a white storm door at 29 Weymouth Ct. Motion seconded by Diane Sherman and passed with a vote (i) A motion was made by Tom Serino and seconded by Christina Madden to approve the revised forms for: (1) expense reimbursement;and (2) common area/exterior improvements work approval and liability waiver form. The motion passed by a vote (j) Discussion of future common area improvements requiring no vote once paperwork has met approval replacing the current electronic voting system. Secretary will be contact person to inform unit owners. A list is being developed of improvements that can be checked by the secretary and if all paperwork complies the secretary can give approval without a vote from the board. Anything requiring town permits may need to be brought to the board for discussion and a vote. (k) A request was made to form a small committee of residents who might like to decorate, during the holidays, the newly painted gazebo. Please see Christina Madden if interested. (l) A motion was made by Scott Anderson and seconded by Dick Mckinnon to approve $2500.00 towards the Holiday Party, $200.00 towards Oktoberfest, and $50.00 for the pumpkin contest from the allotted activity budget. The motion passed with a vote (m) A motion was made by Christina Madden and seconded by Dick Mckinnon to approve the installation of an American flag at 15 Wickford Lane following the guidelines posted. The motion passed with a vote 10. Open Discussion/ questions from residents: (a) Chris Fokas,developer: Mr. Fokas stated that he knows that the clubhouse is a major concern. He stated difficult situations have caused delays of the clubhouse. He told 4
the residents that after the annual meeting a few years ago the town compiled a full site plan which caused more delays. Mr. Fokas stated he needed to hire architects because of the change to a two story building. He seemed to feel that the community notified the Town about sinkholes and improper burial of materials. As the Town checked out different situations, it discovered that the AOT permit had expired and notified the state. This involvement caused a delay for future building of about seven months. He stated that he is working to get the AOT permit, has been given permission to build the remaining homes on Weymouth Ct. He stated the homes to be built that are under contract are a priority. He will resurface the roads and complete the clubhouse by the time the last house is sold. Mr. Fokas would not give a timeline at this time. (b) Mr. Fokas seemed to feel we cut corners to keep the condo fee low by not having seven lawn treatments. The board inform him that our new contract includes seven treatments. (c) Questions from residents to Mr. Fokas included: the amount of loom on lawns on Weymouth and whether he is building units with three bedrooms when a resident was denied making a third bedroom by the town. His answer was that he would have to check into these concerns. He stated that his goal is to make Sparkling River as nice as possible. 11. A motion to adjourn was made by Tom Serino and seconded by Dick McKinnon. Motion passed with a vote of 6 for and 0 against. Adjourned at 8:22 PM Reminder: monthly meetings will be held on the third Wednesday of the month (this is a change from Thursdays) at the Rogers Memorial Library on 194 Derry Rd.,Hudson 5