Pennington County Human Service Committee Meeting Agenda April 18, 2017 7:00 pm Members Present Cody Hempel Don Jensen Neil Peterson Darryl Tveitbakk Bruce Lawrence Section A I. Approval of March 21, 2017 HSC meeting minutes II. Personnel A. Hiring updates. B. Other Personnel Actions. III. General A. LSS Guardianship/Conservator Contract B. Local Collaborative Time Study participation contract C. Joint Powers Agreement MN BCA D. Koble MN: Participation/Business Associate Agreements E. Out-of-Home Cost Report F. Month s End Cash Balance G. Other Section B I. Special Case Situations for Case Review (Social Services) II. Income Maintenance Update III. Special Case Situations (Public Assistance) IV. Payment of Bills Section C I. Dates of Next Committee Meetings: 05/16/2017 06/20/2017 07/18/2017 7:00 pm 7:00 pm 7:00 pm
SECTION A A regular meeting of the Pennington County Human Service Committee was held at 12:00 pm. March 21, 2017 at Pennington County Human Services. COMMITTEE MEMBERS PRESENT: Don Jensen STAFF MEMBERS PRESENT: Ken Yutrzenka Scott Sommers Julie Sjostrand Kathleen Herring I. MINUTES: A draft of the February 21, 2017 Human Service Committee meeting minutes were electronically posted for review. A recommendation was made to forward the minutes, as posted, to the Consent Agenda. II. PERSONNEL: A. Elizabeth Gerhart, Social Worker, is scheduled to complete probation on 4/24/2017. Julie Sjostrand, Social Service Supervisor, reports that Ms. Gerhart is successfully fulfilling job responsibilities and recommends that she be granted permanent status upon completion of the 6 month probationary period. With no further discussion, a recommendation was made to forward this item to the Consent Agenda. B. Samantha Carlson, Office Support Specialist, is scheduled to complete probation on 04/03/2017. Kathleen Herring, Financial Assistance Supervisor, reports that Ms. Carlson is successfully meeting probationary expectations and recommends that she be granted permanent status upon completion of the 6 month probationary period. With no further discussion, a recommendation was made to forward this item to the Consent Agenda. C. Megan Malwitz has been hired to fill an open Social Worker position. Ms. Malwitz joined the agency on March 13 th, 2017. A recommendation to approve this hiring was forwarded to the Consent Agenda. D. A letter of retirement effective April 21, 2017 has been received from Melinda Treitline-Sax, Case Aide. Melinda has been with the agency since 08/26/1988. A recommendation accepting Ms. Treitline-Sax s resignation due to retirement was forwarded to the Consent Agenda. E. The Director presented a request to re-fill the vacancy being created by the above announced resignation. Upon conclusion of the presentation, a recommendation was made to forward this item to the Consent Agenda. F. Committee members were updated on the progress on efforts to fill current open and vacant positions. G. Discussion was held regarding establishing a Lead Eligibility Worker position in the Income Maintenance Unit. This item was held over for future discussion. III. GENERAL A. The Director reported on the receipt of a letter from the Minnesota Department of Human Services in which the department has decided not to pursue reimbursement from counties for improper authorization of 24-hour Emergency services to residents of TBI Residential Services, Duluth, MN. Re-payment invoices earlier received by counties have been rescinded. B. The committee was updated on the utilization of the former Inter-County Nursing Service office space. C. The out-of-home cost report for February 2017 was presented for review. D. Month s end cash balance for February 2017 stands at $2,138,616.83. E. The Committee was informed of the receipt of a letter from the Minnesota Department of Human Services commending agency staff for perfect performance in meeting DHS financial reporting requirements for CY2016. SECTION B
I. Julie Sjostrand reported on a special case situation involving the placement of a whole family (parent and child) in a supportive foster care setting. II. The crisis assistance activity report and the Income Maintenance caseload report were reviewed. Current open case load count stands at 1,886. III. No Income Maintenance cases were presented for Special Case consideration. IV. A listing of bills presented for payment was reviewed. A recommendation for payment of the bills was forwarded to the Consent Agenda. SECTION C Be it resolved that the foregoing record is a true and accurate recording of the official actions and recommendations of the Human Service Committee for Pennington County and, as such, constitutes the official minutes thereof. Chair: Attest: NEXT COMMITTEE MEETING: April18, 2017 at 7:00pm.
Pennington County Human Services Income Maintenance Unit 2017 Active Cases by Program Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Cash MFIP 70 73 72 DWP 6 6 9 GA 40 41 41 GRH 64 65 66 MSA 64 62 64 EA 4 1 1 EGA 0 1 0 TOTAL 248 249 253 0 0 0 0 0 0 0 0 Food SNAP 499 507 515 TOTAL 499 507 515 Health Care MA (MAXIS) 672 671 658 IMD 7 7 6 QMB 273 281 281 SLMB 79 74 75 QI-1 9 9 8 MA (METS/MNsure) 753 783 795 MCRE (METS) 34 48 48 TOTAL 1,827 1,873 1,871 0 0 0 0 0 0 0 0 Total Active Programs 2,574 2,629 2,639 Total Active Cases 1,831 1,886 1,885
Pennington County Human Services Emergency Assistance/Emergency General Assistance Emergency Requests Related to Potential Evictions/Housing and Utilities March-17 Approvals Eligibility File Case Request Employment Number of Amount and Agency Date of Worker Date Status Children Purpose Action Action 1 adult: full time and other unearned income; 1 adult unemployed 4 $930.87 for past due utilities. EA Approved - $750. $386.50 to electric, $363.50 to propane, and $180.87 Salvation Army funds used for remaining electric. 3/31/2017 X157546 3/27/2017 2106247 electric and propane TOTAL EA $750.00 EGA $0.00
Denials Eligibility File Case Request Employment Number of Amount and Agency Date of Worker Date Status Children Purpose Action Action X157540 3/9/2017 800607 unknown 1 adult: unemployed 0 unknown EGA Denied - No emergency and no funds available. 3/9/2017