City Council ~ Agenda ~ City Hall, Second Floor Rockford, IL 61104 Regular Meeting http://www.rockfordil.gov/ Monday, March 21, 2016 5:30 PM The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas. I. CALL TO ORDER A. Invocation and Pledge of Allegiance B. Roll Call C. Acceptance of the Journal II. III. PUBLIC SPEAKERS PETITIONS AND COMMUNICATIONS 1. Memorandum from Vicki Manson, Housing and Program Manager, regarding Illinois Housing and Development Authority - Blight Reduction Program Resolution and Certificate of Incumbency. Referred to Planning and Development Committee. 2. Memorandum from Patrick Hayes, Legal Director, regarding Homeowner's Property Tax Refund Program. Referred to Planning and Development Committee. 1. Traffic Commission Minutes from the meeting held on March 9, 2016. Referred to Code and Regulation Committee. 2. Memorandum from Kelly Nokes, Assistant Operations Manager, regarding upcoming special events which include: Career on Wheels, Memorial Day Parade, Rockford Fire 911 3K Run/Walk, Rockford Public Library Summer Reading Kick Off Event, Bowtie March and 5K Run, MELD Classic 5K Run, Rockford Starfires Peach Orchard Classic and Labor Day Parade. Referred to Code and Regulation Committee. 3. Memorandum from Legal Department regarding Honorary Street Name Change for 5th Avenue from 4th Street to 7th Street. Referred to Code and Regulation Committee. Generated 3/17/2016 11:49 AM
IV. PROCLAMATIONS Items appearing on the City Council Standing Committee Agendas or as New Committee Reports below may receive a vote at committee and come before the first City Council meeting held after the committee meeting. Rule 11 can be suspended and final vote taken on said items at the City Council meeting (no rule suspension is necessary to take a vote on vouchers). V. NEW COMMITTEE REPORTS - SUSPEND RULES 1. Committee recommends approval of the Rocknel Fastener Temporary Road Extension Development Agreement providing access to Logistics Parkway to allow for expansion at the Rocknel Fastener manufacturing facility located at 5309 11th Street Rockford Illinois (6th Ward) (Southwest Planning Area). The Legal Director shall prepare the appropriate ordinance. 1. Committee recommends sustaining the Zoning Board of Appeals' approval of a Variation to decrease the required front yard setback along Country Club Terrace from thirty (30) feet to five (5) feet for an attached garage addition; Variation to decrease the required side yard setback along the north property line from six (6) feet to five (5) feet for an attached garage addition; Variation to increase the Maximum Impervious Surface Ratio from the required 40% to 53% for an attached garage addition in an RE, Rural Estate Zoning District and a R-1, Single-Family Residential Zoning District at 2811 Country Club Terrace (Peter Provenzano/Applicant). Subject to conditions. The Legal Director shall prepare the appropriate ordinance. 2. Committee recommends approval of the Revision to ordinance Section 3-68 BASSET Training to include provision for special event liquor permits. The Legal Director shall prepare the appropriate ordinance. 3. Committee recommends approval of the Amendments to Chapter 29, Article III of the City of Rockford Code of Ordinances - Taxicabs. The Legal Director shall prepare the appropriate ordinance. 4. Committee recommends approval of the Amendments to Chapter 29, Article VI of the City of Rockford Code of Ordinances Proposed Transportation Network Company Services Ordinance. The Legal Director shall prepare the appropriate ordinance. 2 P a g e
5. Committee recommends approval of the ComEd permanent easement on city-owned property located at 1303 Harrison Avenue for the Harrison Avenue Project. The Legal Director shall prepare the appropriate ordinance. 6. Committee recommends approval of the ComEd permanent easement on city-owned property located at 14xx Harrison Avenue (between Lapey and 10th Street) for the Harrison Avenue Project. The Legal Director shall prepare the appropriate ordinance. 1. Committee recommends approval of vouchers in the amount of $13,905,502.43 as approved at the Finance and Personnel Committee meeting on March 14, 2016. 2. Committee recommends approval of the Fine Reduction Request: Reduce fine to $500.00 for 2107 22nd Street at the request of the new owner since the property is in compliance. Any outstanding water, clean-up and mow liens must be paid. 3. Committee recommends approval of the Fine Reduction Request: Reduce fine to $500.00 for 2225 Holland Street in conformance with our standard practices for fine reduction after compliance. Any outstanding water, clean-up and mow liens must be paid. 4. Committee recommends approval of the 2016-2017 Intergovernmental Agreement for City Police Services between the City of Rockford Police Department and the Rockford Public School District No. 205. The Legal Director shall prepare the appropriate ordinance. VI. VII. OFFICERS REPORTS UNFINISHED BUSINESS COMMITTEE REPORTS LAID OVER - VOTE. 3 P a g e
1. Committee recommends approval of the Annexation Agreement between City of Rockford and Rockford Memorial Hospital (MercyRockford) for the properties listed below, building permits and fees not to exceed $900,000.00. The Legal Director shall prepare the appropriate ordinance. Address: N/A PIN No. 12-02-426-002 Address: N/A PIN No. 12-01-301-002 8055 Spring Brook Road/PIN No. 12-02-476-001 8460 Spring Brook Road/PIN No. 12-01-351-001 84xx Spring Brook Road/PIN No. 12-01-326-004 88xx Spring Brook Road/PIN No. 12-01-401-003 8460 Spring Brook Road/PIN No. 12-01-376-005 84xx Spring Brook Road/PIN No. 12-01-376-002 8510 Spring Brook Road/PIN No. 12-01-376-004 VIII. MOTIONS AND RESOLUTIONS - VOTE. 1. Unitarian Universalist Church Rummage Sale Scheduled for Friday, April 22, 2016 and Saturday, April 23, 2016 from 9 a.m. 5 p.m. each day. The event site is 4848 Turner Street (Unitarian Universalist Church/Sponsor) 2. YMCA Heritage Run Scheduled for Sunday, April 24, 2016 from 10:30 a.m. 4 p.m. The race will start at Elm and Wyman (YMCA of Rock River Valley/Sponsor) 3. Edgebrook Farmer's Market Scheduled every Wednesday beginning on May 4, 2016 and ending on October 26, 2016 from 9 a.m. 1 p.m. The event site is 1639 North Alpine Road (Darcy Hanson/Event Organizer) 4 P a g e
4. Edgebrook Thursday Markets Scheduled every Thursday beginning on Thursday, June 2, 2016 and ending on Thursday, September 15, 2016. Event times are 3 p.m. 6:30 p.m. each week (Darcy Hanson/Event Organizer) 5. Hooters Swimsuit Event Scheduled for Thursday, May 19, 2016 from 4 p.m. 10 p.m. The Event site is 6904 Argus Drive (Top of Illinois Veterans Stand Down, Inc.,/Sponsor) 6. Rockford City Market Scheduled every Friday beginning on May 20, 2016 and ending on September 30, 2016. The event location is Water Street between East State Street and Short Jefferson; Market Street between Water Street and the railroad tracks; Lot T Municipal Parking Lot. The times are as follows: May 20, 2016 September 2, 2016 September 9, 2016 September 30, 2016 7. Rockford Vintage Market 3:30 p.m. 8:30 p.m. 3:30 p.m. 7:30 p.m. Scheduled on Saturdays beginning on June 18, 2016, July 16, 2016 and August 20, 2016 from 9 a.m. 3 p.m. (Cathy McDermott/Event Organizer) 1. Award of Bid: Group 14 Demolitions to Landmark Excavating, of Belvidere, Illinois in the amount of $22,030.00 for four properties and JIMAX Corporation, of Peoria, Illinois in the amount of $7,833.94 for two properties. The funding source is Community Development Block Grant Funds and Sanitation Funds. 2. Award of Bid: City-Wide Weed Abatement to JJ Paris, AKT, Gerke Enterprises, Inc., Tyler's Landscaping, Vertical Lawn Care, Annely Garcia Medrano, Mow Better Lawn care, and A & A Lawn Care, all of Rockford, Illinois, Affordable Solutions, Inc., of Freeport, Illinois, Lawn Care by Walter, of Cherry Valley, Illinois, and Chatman Seasonal Services, of Loves Park, Illinois for an estimated annual spend of $80,000.00. The funding source is Construction Services Operating Budget. 3. Award of Bid: Tree Purchasing to Fox Ridge Nursery, of Harvard, Illinois (estimated value $40,380.00), Ack Ack Nursery, of Loves Park, Illinois (estimated value $17,952.00), Ivanhoe Nursery, of Mundelein, Illinois (estimated value $41,580.00), Goodmark Nursery, of Wonderlake, Illinois (estimated value $24,960.00), J. Carlson Growers, of Rockford, Illinois (estimated value $20,064.00). Estimated annual value is $146,936.00 based on unit pricing. The contract is for (1) year. The funding source is Sales Tax. 5 P a g e
4. Award of Bid: Wood Grinding to Timber Industries, of Dixon, Illinois for an estimated annual value of $15,000.00. The funding source is Street Division Operating Budget. 5. Award of Bid: Rental of Traffic Control Devices to Traffic Services Inc., of Bartlett, Illinois for an estimated annual value of $240,000.00 based on unit pricing. The contract is for one year with the option to extend for two additional one year terms. The funding source is Departmental Operating Budgets. 6. Award of Bid: City-Wide Street Repairs Group #1 (Residential) - 2016 to William Charles Construction, of Loves Park, Illinois for their bid of $1,131,465.46. The work must be completed by June 30, 2016. The funding source is Sales Tax. 7. Award of Bid: City-Wide Sidewalk and ADA Repairs #1-2016 to Campos Construction, of Rockford, Illinois for their bid of $38,251.00. The work must be completed by May 13, 2016. The funding source is Sales Tax. 8. Award of Bid: City-Wide Sidewalk and ADA Repairs #2-2016 to Campos Construction, of Rockford, Illinois for their bid of $38,150.00. The work must be completed by May 13, 2016. The funding source is Sales Tax. 9. Award of RFP: Data Storage to Datalink Corporation, of Chanhassen, Minnesota for an estimated $100,000 to $150,000 ($500,000 and $750,000 over the five year term). The funding source is the Information Technology Operating Budget. 10. Award of RFP: Materials Testing to Rockford Testing Company, Inc., of Pecatonica, Illinois for an amount not-to-exceed $150,000 annually. The terms are 2016, with mutual extensions for an additional three (3) years. The funding source is Sales Tax. 11. Award of Sole Source Contract: Water Meters/Repair Replacement to Badger Meter, Inc., of Milwaukee, Wisconsin for an amount not-to-exceed $300,000. The contract duration is one (1) year. The funding source is the Water Operating Budget. 12. Engineering Agreement Amendment: North Main Two-Way Conversion (Park Avenue to Whitman Street) to Missman, Inc. for an additional $28,153.30 and a new total cost of $81,573.30. The increase includes an additional signal modification and traffic analysis at Jefferson Street and Wyman Street and the reconstruction of the southwest corner of North Main Street and Whitman Street. The funding source is Sales Tax. 13. Resolution for Improvement under the Illinois Highway Code for City- Wide Street Light Electric 2016 for General Maintenance in the amount of $2,500,000.00. The funding source is Motor Fuel Tax. 14. Approval of the Lease Schedule with JPMorgan Chase Bank N. A. for an Aerial Ladder and an Ambulance 6 P a g e
IX. NEW BUSINESS (ORDINANCES) - SUSPEND RULES 1. Rocknel Fastener Temporary Road Extension Development Agreement providing access to Logistics Parkway to allow for expansion at the Rocknel Fastener manufacturing facility located at 5309 11th Street, Rockford, Illinois (6th Ward) (Southwest Planning Area). 1. Zoning Board of Appeals' approval of a Variation to decrease the required front yard setback along Country Club Terrace from thirty (30) feet to five (5) feet for an attached garage addition; Variation to decrease the required side yard setback along the north property line from six (6) feet to five (5) feet for an attached garage addition; Variation to increase the Maximum Impervious Surface Ratio from the required 40% to 53% for an attached garage addition in an RE, Rural Estate Zoning District and a R-1, Single- Family Residential Zoning District at 2811 Country Club Terrace (Peter Provenzano/Applicant). 2. Revision to Ordinance Section 3-68 Basset Training to include provision for Special Event Liquor Permits. 3. Amendments to Chapter 29, Article III of the City of Rockford Code of Ordinances - Taxicabs. 4. Amendments to Chapter 29, Article VI of the City of Rockford Code of Ordinances - Proposed Transportation Network Company Services Ordinance. 5. ComEd permanent easement on city-owned property located at 1303 Harrison Avenue for the Harrison Avenue Project. 6. ComEd permanent easement on city-owned property located at 14xx Harrison Avenue (between Lapey and 10th Street) for the Harrison Avenue Project. 7 P a g e
7. Ordinance approving Annexation between City of Rockford and Rockford Memorial Hospital (MercyRockford) for the properties listed below pursuant to the provisions of Article 7, Division 1 of the Illinois Municipal Code (65 Illinois Compiled Statutes 5/7-1-13). Address: N/A PIN No. 12-02-426-002 Address: N/A PIN No. 12-01-301-002 8055 Spring Brook Road/PIN No. 12-02-476-001 8460 Spring Brook Road/PIN No. 12-01-351-001 84xx Spring Brook Road/PIN No. 12-01-326-004 88xx Spring Brook Road/PIN No. 12-01-401-003 8460 Spring Brook Road/PIN No. 12-01-376-005 84xx Spring Brook Road/PIN No. 12-01-376-002 8510 Spring Brook Road/PIN No. 12-01-376-004 8. Ordinance approving Annexation Agreement between City of Rockford and Rockford Memorial Hospital (MercyRockford) for the properties listed below, building permits and fees not to exceed $900,000.00 pursuant to the provisions of Article 7, Division 1 of the Illinois Municipal Code (65 Illinois Compiled Statutes 5/7-1-13). Address: N/A PIN No. 12-02-426-002 Address: N/A PIN No. 12-01-301-002 8055 Spring Brook Road/PIN No. 12-02-476-001 8460 Spring Brook Road/PIN No. 12-01-351-001 84xx Spring Brook Road/PIN No. 12-01-326-004 88xx Spring Brook Road/PIN No. 12-01-401-003 8460 Spring Brook Road/PIN No. 12-01-376-005 84xx Spring Brook Road/PIN No. 12-01-376-002 8510 Spring Brook Road/PIN No. 12-01-376-004 8 P a g e
X. ADJOURNMENT 1. 2016-2017 Intergovernmental Agreement for City Police Services between the City of Rockford Police Department and the Rockford Public Schools District No. 205. THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU 9 P a g e