r,'l'l,f"- '-..ru)~nes Mayor Tera Radloff Treasurer Vacant City Clerk Sharon Washington City of Castle Pines, Colorado Minutes REGULAR MEETING OF THE CITY COUNCIL Douglas County Library, 360 Village Square Lane, Castle Pines, CO Tuesday, March 13, 2018, 6:00 p.m. 1. CALL TO ORDER The Regular meeting of the City Council of the City of Castle Pines, Colorado, was called to order by Mayor Tera Radloff at 6:00 p.m. City Council Ward 1 Melissa Coudeyras Deborah Mulvey Ward2 Gregg Fisher Ben Price Ward3 Tracy Engerman Roger Hudson Those present were: Councilmembers: Also present with Council: Tera Radloff, Mayor Sharon Washington, City Clerk Melissa Coudeyras, Ward 1 Deborah Mulvey, Ward 1 Gregg Fisher, Ward 2 Ben Price, Ward 2 Tracy Engerman, Ward 3 Roger Hudson, Ward 3 Michael Penny, Interim City Manager Linda Michow, City Attorney Sam Bishop, Community Development Director Tammy Deglow, Deputy Treasurer Brad Meyering, Public Works/Parks & Open Space Manager Kristen Knoll, Slate Communications 2. OATH OF OFFICE FOR DEBORAH MULVEY Judge Louis Gresh administered the Oath of Office to Deborah Mulvey, newly appointed Ward 1 Councilmember. 3. ROLL CALL/PLEDGE OF ALLEGIANCE Boy Scout Troop #316 lead the Pledge of Allegiance. 4. APPROVAL OF AGENDA Motion: A motion was made by Mayor Pro Tern Coudeyras to approve the March 13, 2018 City Council Agenda as presented. Councilmember Hudson seconded. Motion approved by unanimous consent: 7-0 5. PUBLIC COMMENT No public comment was presented. 6. CONSENT AGENDA a) Approval of the Minutes of the Regular Council Meeting of February 13, 2018. Page 1 of5
Motion: A motion was made by Mayor Pro Tern Coudeyras to approve the items on the Consent Agenda as presented. Councilmernber Hudson seconded. Councilmember Mulvey abstained. Motion approved by 6-0 vote. 7. DOUGLAS COUNTY SHERIFFS' OFFICE (DCSO) UPDATE (Captain James Jensen) Captain James Jensen presented a comprehensive overview of reported crime statistics that have occurred in the first quarter of 2018 within the City of Castle Pines. Captain Jensen also recommended that residents report all crime and suspicious activity to the Sheriff's Department. 8. GENERAL BUSINESS a) Resolution No. 18-12 - A Resolution of the City Council of the City of Castle Pines, Colorado, Appointing a Successor to Fill the Vacancy in Office of City Treasurer City Council heard from and asked questions of the two citizens present that applied to fill the vacancy in the Office of City Treasurer. After consideration a silent ballot vote was taken by the City Council which appointed Aaron Cowan for the open position. Motion: A motion was made by Mayor Radloff to appoint Aaron Cowan to fill the vacancy in Office of City Treasurer. Mayor Pro Tern Coudeyras seconded. Motion approved by unanimous consent: 7-0. b) Adoption of the 2018 City Council Vision and 2018-2019 Strategic Objectives Council participated in a council retreat on Saturday, March 3, 2018. At that meeting, Council reviewed the existing City Council vision statement as well as other documents from a 2015 Council retreat. During the discussion, Council reviewed and amended the vision statement and developed strategic objectives. Motion: A motion was made by Mayor Pro Tern Coudeyras to adopt the 2018 Council vision statement and 2018-2019 strategic objectives as presented. Councilmember Fisher seconded. Motion approved by unanimous consent: 7-0. 9. COMMENTS/REPORTS Interim City Manager's Report Interim City Manager Penny: Thanked the Staff for attending the meeting. With the exception of the City Clerk, unless Staff has an item on the agenda, they are not required to attend the meetings. Page2 of5
crsl Attended the Denver Regional Council of Governments (DR COG) TIP meeting with Mayor Radloff Excited about the new opportunities through TIP. Met with several key land owners and developers in the City. Meeting with Staff individually and key consultants for the City including City Attorney Mi chow. Toured the Canyons Site. Met with Tom Henley, the Xcel Energy Representative. Xcel Energy will serve the Canyons. Met with Douglas Rex, Executive Director ofdrcog about opportunities for the City. Attended the ULI presentations. Facilitated a Council Retreat on March 3. The adoption of the 2018 Council vision statement and 2018-2019 strategic objectives is a great start for Council and the community. Start conducting Study Sessions on the 3rd Tuesdays of every month. Reviewed the 2018 budget with Councilmember Engerman. Council can expect to see a new format for the 2019 budget. Restructured the City Council Agenda. Staff is in the process of changing the staff template for City Council packets. Developed a Tentative Council Agenda to facilitate planning for future meetings. Developing new policies on investments and updating the personnel policies. Tammy Deglow, Deputy City Treasurer will be attending CGFOA training once a month in Arvada. Mr. Penny will start working on land use development, economic development, infrastructure management, and home rule with City Council. Mr. Penny and Mr. Bishop will plan on conducting public education on land use and economic development. Reported that the Statement of Expenditures and Community Development Report now reside under the City Manager's Report. Councilmember Reports Councilmember Hudson: Very pleased with the City Council Retreat. Councilmember Engerman: Welcomed Mr. Penny to the City and stated there is a new energy in the community. Councilmember Fisher: Reported Captain Jensen addressed the concerns he received from Nextdoor during his presentation. Councilmember Price: Reported he also enjoyed the City Council Retreat. Page3 ofs 20 I 8 City of Castle Pines
r,.'}t).'".ml ~ ~ INES He attended the ULI panel interviews and was very informative. Mavor Pro Tem Coudeyras: Reported she attended the Open Data Initiative meeting. The next project will be a partnership portal for the community to explore information on all municipalities in the county. Attended a Noise Symposium in Long Beach, CA. The FAA has created a Community Involvement Manager that is working on a portal for noise inquiries and would be separate from the Centennial Airport Noise Roundtable. Attended the Centennial Airport Noise Roundtable. The Castle Pines Development Company LLC will be purchasing the Ramada Inn at Centennial Airport. The US Anny will have black hawk helicopters flying in and out of Centennial Airport specifically March 23 through April 7, 2018. Attended the ULI presentation and was very excited and looking forward to implementing some of the ideas. Councilmember Mulvey: Attended the ULI panel presentation and was very encouraged. Spoke to Captain Jensen about reports of potential theft occurring in Ward 1. Interested in attending the Douglas County Planning Commission Meetings. Forwarded a report that appear on Nextdoor concerning Lagae Road to Mayor Radloff and City Manager Penny. Mayor's Report Mayor Radloff: Thanked the Staff for their continued focus and commitment to keeping the city running in the interim between City Managers. Thanked Staff for organizing the ULI presentation. The community has been reaching out to provide positive feedback and express excitement over the implementation possibilities. 10. EXECUTIVE SESSION - Pursuant to CRS 24-6-402(4)(e) for purposes of determining positions relative to negotiations, developing strategies and instructing negotiators concerning an employment agreement for city manager services Motion: A motion was made by Mayor Pro Tern Coudeyras for City Council to go into Executive Session pursuant to C.R.S. Section 24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations~ developing strategy for negotiations and instructing negotiators concerning an employment agreement for city manager services. Councilmember Price seconded. Motion approved by unanimous consent: 7-0 Page 4 of5
crsl The Executive Session began at 7:39 p.m. Participants in the executive session were: Mayor Radloff, Councilmembers Coudeyras, Mulvey, Fisher, Price, Engerman, and Hudson and City Attorney Michow. Motion: A motion was made by Mayor Pro Tern Coudeyras to adjourn Executive Session and return to the Regular Meeting at 9: 14 p.m. Councilmember Hudson seconded. Motion approved by unanimous consent: 7-0 Motion: A motion was made by Councilmember Mulvey to direct City Attorney Michow to negotiate the terms of the City Manager Agreement as discussed in Executive Session. Mayor Pro Tern Coudeyras seconded. Motion approved by unanimous consent: 7-0 11.ADJOURNMENT City Council reconvened into the regular meeting and adjourned the meeting at 9:16 p.m. MINUTES SUBMITTED: APPROVED: -4m~o~ Page 5 of5